Minutes of the first 3-day session
A total of 30 women from GROW have registered to participate in GROW’ssssss October 2022 Business Meeting
Trusted Servant Reports
During the first 3-day session of the October 2022 business meeting, we received the Reports of some Trusted Servants: Secretary, Treasurer, Listkeeper, and Mini Steering Committee.
- The Secretary’s Report covers our Trusted Servant (TS) positions and listed the Outgoing and Incoming TSs and the complete list of current TSs for October 2022. Three TS positions remain vacant: GSR, Secretary, and Business Meeting Chair.
- For the six-month period from April thru September, the Treasurer reported $780.67 in donations (including our Prudent Reserve) and $266.00 in expenses paid, leaving a balance of $514.67. That balance will be distributed to GSO ($411.76) and OIAA (102.91).
- Our Listkeepers report that GROW had 298 members as of 10/1/2022.
- The Mini Steering Committee did not have to address any issues in the same six-month period.
Proposals
Three proposals were presented for discussion. They included:
- Proposal 1: 12th Step Volunteer Listkeeper position description. It is proposed that this TS position description be amended to state that that the 12th Step Listkeeper send out “12th Step Call” notices to the volunteers within a 48-hour time period after a share is posted that reveals a member is struggling.
- Proposal 2: Business Meeting Chair position description. It is proposed that a bullet be added to this TS position description that recognizes the Chair will work closely with the Webkeeper to assure meeting contents are posted timely and accurately to our website.
- Proposal 3: General Services Representative. It is proposed that meeting participants ask a volunteer among current Trusted Servants to post AA’s Box 4-5-9 newsletter to our mailing list, highlighting the calendar from that newsletter for members.
During this 3-day session, meeting participants discussed the three proposals. As many as seven people commented.
Next Steps
During the second 3-day session, the Chair will provide a summary of the comments, and participants will vote on the three proposals on the table. Three more proposals will be presented for discussion:
- Proposal 4: 2024 IWC Conference. A member seeks authorization from GROW to identify women who may want to attend the 2024 International Women’s Conference to be held in Washington DC. She would also be GROW’s representative to the IWC, seeking information on possible opportunities for us to support the conference.
- Proposal 5: Secretary’s Duties. This proposal seeks guidance from meeting participants on how to assure that the duties for this TS position are carried out despite the position being vacant.
- Proposal 6: Business Meeting Chair’s Duties. This proposal seeks guidance from meeting participants on how to assure that the duties for this TS position are carried out despite the position being vacant.
A Discussion document will also be presented for discussion that considers possible ways to approach ongoing Trusted Servant vacancies. It includes a range of options from having current TSs volunteer to cover those duties to eliminating the positions and the services they provide to GROW. Participants will discuss the issues and our options.
Regards,
danna M
GROW Business Meeting Chair
dmcd.grow@gmail.com