Category Archives: 2026 Trusted Servant Reports

2026 Listkeepers’ Report

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Listkeeper
Good morning Ladies. My name is Wendy, and I am an alcoholic.
The following are the membership statistics for March:

Beginning Members: 186
New Members: 6
Unsubscribed Members: 2
Current Members: 190

Total Members at the end of the month: 190
Thank you for allowing me to serve.
Wendy

Listkeeper Alternate
Over the past year, I have served as the Aalternate Listkeeper. My responsibilities included covering alternate weeks in coordination with the rest of the team, which consists of another List Keeper and two greeters. Together, we respond to inquiries about joining the group. One of my primary tasks has been to check my spam folder daily to ensure that I do not miss any messages requiring attention.
I monitor for issues such as undelivered messages and address each situation individually. During my year in this role, I only needed to contact the listserver once to resolve a problem, but this allowed me to gain valuable experience. This has been a wonderful experience, and I am grateful for the opportunity to assist the group. I look forward to continuing to serve in the coming year.
TheresaB
Alternate Listkeeper

2026 Secretary’s Report

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Secretary’s Report

Hi, I’m Sophie and I’m an alcoholic. I have served as Secretary for the past 18 months and am now overdue to rotate out of this position.

To help keep track of who is serving in which role and when they are due to rotate out, I have found a simple table to be very useful. During rotation periods, I have prioritized the greeter/listkeeper roles and the weekly meetings listkeeper role to ensure that GROW meetings remain open and active.

I sent out the bi-annual group inventory and received thoughtful reflections from a small number of members.
I am considering whether we should conduct a roll call to ensure two things: first, that we have current email addresses for AA women who wish to continue receiving GROW emails; and second, that we have members who are adhering to the Third Tradition.

It has been over two years since our last roll call, and I am happy to coordinate this process with one of the Listkeepers. Thank you for the opportunity to serve. While I am open to rotating into another service role within GROW, I will not be continuing as Secretary, even if no one steps forward. I believe in AA’s principle of rotation for the health of the group, and that service is about serving, not leading.

The Secretary position is not a large job, but it becomes busy during the biannual rotations. Managing these rotations has required resilience. I strive to follow the spirit of our guidelines, though I have not always been able to follow them precisely. I trust that each servant does their best, and I know that I have done so myself.

In love and service Sophie F

2026 Business Meeting Chair

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Business Meeting Chair Report

My name is Mary O, and I am currently serving as the Business Chair. I have held this position for two rotations. In this role, it is essential for members to have adequate computer skills. Collaboration with the Secretary and other service position members is necessary, and being organized is highly advantageous. Developing a system to track tasks associated with this position has been an ongoing process, but it is becoming more manageable over time.

The workload increases during business meetings. Notices must be sent to members before meetings begin, and during meetings, it is important to follow the agenda format and conduct votes as required. Ensuring the meeting concludes within the allocated time remains a priority. After each meeting, minutes are prepared, distributed to members, and a copy is sent to Danna to be posted on the GROW website.

Through this position, I have gained insight into the conduct of business meetings and learned more about AA’s business operations. This experience has reinforced the importance of service at all levels to keep GROW active and welcoming.

0418 – Business Meeting Chair Report

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Apr 2018 – Business Meeting Chair Report

“Mini” Steering Committee Activities
In April 2016, by Group Conscience Decision, we decided that the Business Chair, Secretary, and Listkeepers would be the main contacts when minor issue arose that needed Steering Committee Attention. If that “Mini” Steering Committee could not resolve the issue, it was to bring it to the full Steering Committee for resolution. Since October 2017, only one minor conflict arose which was resolved quickly with no need to elevate to the full Committee.

Review of Trusted Servant Job Descriptions
In April, I committed to ask Trusted Servants to review their current job descriptions posted to our website and identify any outdated or incorrect duties. As you know, I forgot about this, forcing everyone to do their reviews over the past week. I did not ask the Webkeeper or Webkeeper Backup to review their job descriptions, as they are working on a project that will involve this task.

I have received responses from all Trusted Servants! THANK YOU!!! Twelve job descriptions were reviewed. Five job descriptions were approved as is. Two job descriptions required minor changes that were not substantive, and they have been corrected on the webpage (see he bottom of this report).

Trusted Servants identified changes for seven job descriptions that would alter job duties assigned by Group Conscience decision. These changes will require discussion and decision-making by the participants of our Business Meeting. The positions we will discuss include:

General Services Representative (GSR)
Grapevine Representative (GVR)
Greeters
Listkeeper(s)
OIAA Representative
Treasurer
Weekly Leader Listkeeper
In order to make significant progress on the proposal for our website, I will defer presenting these proposals until the second 3-day session. Then, I will present these proposed changes in small batches over two or three 3-day sessions.

Job Description Changes Made without Business Meeting Review

Secretary – addition to bullet: Knows how to access job descriptions and form letters (particularly the monthly FYI and GROW Guidelines letters) necessary to carry out the tasks.

Temporary Mentor – edit to one bullet: About one 2-3 days after she joins, contact each new member to explain your position as Temporary Mentor (TM), offering to answer questions or provide guidance until the member feels comfortable in the GROW group. (Send letter # 1 – see below)

Delete the following bullet: If the TM has not heard from the new member in about 7 – 10 days, send letter #2. (see below)

If you think any of these changes should be discussed in our meeting, please let me know as soon as possible.

Respectfully yours, danna M. GROW | Business Chair dmcd.grow@zoho.com