Business Meeting Chair Description

Business Meeting Chair

  • 2 year term
  • 5 years sobriety
  • At least one year membership in GROW
  • Must remain member of Business List.
  • Moderate business meetings; keep discussions focused on agenda.
  • Keep track of and review all discussions.
  • Be responsible for keeping the issues clear. If a motion is offered, be sure that it is stated clearly and distinctly so that all know what they are discussing and voting on.
  • Set agenda for meetings, placing items on the agenda in the order received.
  • Review all incoming proposals to ensure that they have not been finalized/approved within 1 year. If the proposal was finalized/approved during the last Business Meeting, inform the member of the 1-year Group Conscience revisit decision and table the item to the next Business Meeting.
  • Work closely with other trusted servants, especially the Secretary.
  • Serve as temporary back-up to the Secretary.
  • Serves on GROW’s “Mini-Steering Committee” with the Secretary and Listkeepers to address questions/concerns/issues from any member of GROW.
  • Provide a summary report of any activity involving the Steering Committee at the next Business Meeting following such activity. (The Business Chairperson may appoint a designee to provide the report).
  • Know all group conscience decisions and guide group to adhere to them.
  • Have knowledge and good understanding of A.A. Traditions and A.A. Service Manual.
  • Have understanding of Group Conscience Guidelines and A.A. guidelines and how to apply them.
  • As much as possible, remain fair and unbiased, willing to listen and be flexible. (At times the Chair will need to remain flat-footed. Refer to A.A. Service Manual)
  • Have knowledge and good understanding of A.A. Concepts.
  • Review all posts from both business and main list for items which should be brought to the business meeting.
  • Be prepared for an increase in both public and private correspondence.
  • Be accountable for answering questions.
  • Writes and files minutes at end of each 3-day period for business list.
  • Writes and files a summary at end of each 3-day period for main list.
  • Counts votes during group conscience decisions.
  • Announces results of votes in business meeting minutes.
  • Receives information from Secretary if elections are needed.
  • If more than one volunteer for a position, calls for election, and counts votes.
  • Common duties and requirements to all Trusted Servant positions is described here.
  • List of Trusted Servant letter templates are provided here.