Secretary Description

Secretary

  • 1-year term
  • 2 years sobriety
  • One-year membership in GROW
  • Must be member of Business List
  • Adheres to confidentiality of private emails
  • Serves on the Steering Committee< /li>
  • Works closely with the other Trusted Servants including privately and discreetly informing members who stray from the guidelines
  • Maintains a current list of trusted servants and term dates
  • Serves on GROW’s “Mini-Steering Committee” with the Business Meeting Chair and Listkeepers to address questions/concerns/issues from any member of GROW
  • Maintains a list of emergency contact phone numbers of all trusted servants for use by trusted servants, not for general distribution
  • Calls for nominations/volunteers
  • Confirms nominees will accept and serve
  • Announces new trusted servants
  • Sends Steering Committee Welcome Letter to all new trusted servants
  • Informs the business chair if elections are needed for trusted servants
  • Sends FYI Letter and GROW Mail List Guidelines monthly to GROW membership
  • Acts as a focal point to receive complaints when Trusted Servant(s) do not fulfill responsibilities, and works with the Steering Committee and the Trusted Servant to resolve performance issues
  • When a Trusted Servant becomes unavailable or unwilling to fulfill her duties, works with the Steering Committee to fill the position
  • Conducts a Group Inventory every 2 years (in even-numbered years) between the Business Meetings of April and October by sending out the 12 Questions on our website. Three questions will be sent to the group each week over a 4-week period. Each week’s responses will be summarized, posted back to the group, and the results discussed and reviewed by members at the next Business Meeting to determine if action needs to be taken. These will be posted in addition to the Weekly Topics.
  • In the event that the current Greeter and / or Listkeeper is unable to complete the task of their respected positions, the Secretary will put out a call to the membership for help to fulfill those tasks needed until the current Greeter and / or Listkeeper issue is resolved. The Secretary’s call to the membership would include a prerequisite of having served in those requested positions so that they may assume those duties quickly and efficiently.
  • Common duties and requirements to all Trusted Servant positions is described here.
  • Wording for letters commonly used are provided in the links below: