1017 – Group Conscious Decisions

2017 October Group Conscious Decisions

  1. Increase the treasury Prudent Reserve to $122.00.
  2. Form a workgroup led by the current Webkeeper to develop a proposal for changing the GROW website and present that proposal at the April 2018 business meeting.GROW’s webkeeper will form a small workgroup (no more 3 or 5 members) that will discuss and develop a proposal to present to the April 2018 business meeting for a path forward in addressing these two workgroup objectives:
    1. How to manage the group’s increasing need for easy access and user friendliness to the GROW website with focus on weekly meeting topics and archival business meeting notes.
    2. How to address the roles of web-keeper and backup web-keeper so that they are accessible to more membership involvement (i.e., making the web-keeper position a rotating one and making the tasks of the roles of web-keeper and backup web-keeper less technical and more about maintaining content on the website.

    Specifically, the proposal to be presented to the April 2018 business meeting will include:

    • Recommended software, web hosting needs, and associated costs;
    • Timeline and steps for website conversion;
    • Recommended changes to the Webkeeper and Webkeeper Back-up positions; and
    • Any other recommendations to accomplish workgroup objectives.
  3. Add a bullet to the Trusted Servant Common Duties section that calls for Trusted Servants to inform the Steering Committee (through the Secretary and/or Business Chair) when they are unable to meet all the duties described in their Position Description.Recommended language:
    (as second bullet under the Trusted Servant Common Duties section at g-r-o-w.com/members/ts/tsdesc.htm#tscommon):

    Smooth and uninterrupted volunteer service to GROW depends upon your ability to carry out your commitments. If a Trusted Servant finds that she cannot meet all the duties listed in her Job Description, she will inform the Secretary and/or Business Meeting Chair that she is unable to fulfill her responsibilities. Working with the Trusted Servant and the Steering Committee, the Secretary and/or Business Chair will then seek alternatives for assuring all duties are covered (including securing a temporary back-up or advertising the position on the main list). If a member of the Steering Committee is concerned that not all items in a job description are being met, she may bring her concern to Secretary and/or Business Meeting Chair, who will work with the Trusted Servant to assure their duties are covered.

  4. Between this meeting (October 2017) and the April 2018 meeting, the Business Meeting Chair will work with prior and current Trusted Servants to review and update their position descriptions to be presented for approval in April.