Works closely with the other Trusted Servants including privately and discreetly informing members who stray from the guidelines
Maintains a current list of trusted servants and term dates
Serves on GROW’s “Mini-Steering Committee” with the Business Meeting Chair and Listkeepers to address questions/concerns/issues from any member of GROW
Maintains a list of emergency contact phone numbers of all trusted servants for use by trusted servants, not for general distribution
Calls for nominations/volunteers
Confirms nominees will accept and serve
Announces new trusted servants
Sends Steering Committee Welcome Letter to all new trusted servants
Informs the business chair if elections are needed for trusted servants
Sends FYI Letter and GROW Mail List Guidelines monthly to GROW membership
Acts as a focal point to receive complaints when Trusted Servant(s) do not fulfill responsibilities, and works with the Steering Committee and the Trusted Servant to resolve performance issues
When a Trusted Servant becomes unavailable or unwilling to fulfill her duties, works with the Steering Committee to fill the position
Conducts a Group Inventory every 2 years (in even-numbered years) between the Business Meetings of April and October by sending out the 12 Questions on our website. Three questions will be sent to the group each week over a 4-week period. Each week’s responses will be summarized, posted back to the group, and the results discussed and reviewed by members at the next Business Meeting to determine if action needs to be taken. These will be posted in addition to the Weekly Topics.
In the event that the current Greeter and / or Listkeeper is unable to complete the task of their respected positions, the Secretary will put out a call to the membership for help to fulfill those tasks needed until the current Greeter and / or Listkeeper issue is resolved. The Secretary’s call to the membership would include a prerequisite of having served in those requested positions so that they may assume those duties quickly and efficiently.