Minutes for the third 3-day session
During the third 3-day session of our meeting, we invited the Minority Opinion on one proposal and voted on four proposals.
Proposal 3 would change the language of the Preamble as it appears in our weekly meeting by replacing “men and women” with “people.” Sixteen people voted on the proposal. Eleven voted “I agree” (69%), and five voted “I disagree.” The vote exceeded the requirement for a two-thirds majority. During this session, we invited those who voted against the change to submit a Minority Opinion; however, no one chose to do so. Therefore, the proposal is accepted as a Group Conscience Decision.
Proposal 1 addressed GROW membership requirements for those Trusted Servant positions that had not contained the requirement. The discussion period was extended to allow us to consider each position separately. For all but one position, the required length of membership in GROW is equal to the term of office. However, most participants felt that a 2-year requirement for the GSR was too much. After this change was made, Fourteen participants voted unanimously to accept the proposed GROW Membership Requirements, and the proposal is accepted as a Group Conscience Decision.
Proposal 4 sought to authorize the Website Administrator to use professional website services to help resolve issues with WordPress and related plugin issues, with a spending limit of $300 per year. Fourteen participants voted unanimously to approve the expenditure of GROW funds for the service, and the proposal is accepted as a Group Conscience Decision. We will add a bullet to the Treasurer and Website Administrator positions to reflect this decision.
Proposal 5 would add a form letter for the Temporary Mentor position to facilitate the task of informing all GROW members of AA resources available to them. Temporary Mentor Form Letter #3 contains links to AA resources including GSO, OIAA, and the Grapevine. Fifteen participants voted unanimously to adopt the form letter, and the proposal is accepted as a Group Conscience Decision.
Proposal 6 offered revised website-related position descriptions for the Website Administrator and Webkeeper and replaced the Webkeeper Backup with the more accurate Topic Archivist position. Fourteen participants voted unanimously to adopt the new position descriptions, and the proposal is accepted as a Group Conscience Decision.
Most of the proposals considered during the meeting reflected topics that came up during the October 2021 meeting or in follow-up activities. One topic that had been raised was the idea of job-sharing of Trusted Servant positions, similar to what our Listkeepers and Greeters do now. The Listkeepers submitted a Statement on Job-Sharing that explained why they had decided against proposing further job-sharing arrangements. The statement is available on the website in the April 2022 business meeting.
In closing the meeting, the Chair asked Trusted Servants to review their position descriptions and to download their form letters at this time. She explained that these materials now include all Group Conscience Decisions made between April 2018 and October 2021 that had not been posted since 2018.