Minutes for the second 3-day Session
During the second 3-day session of GROW’s October 2022 business meeting, we voted on three proposals, discussed three proposals, began to consider a discussion document “Alternatives to Address Vacancies.”
Results of Voting
Ten women voted on Proposal 1, which would add a recommendation that the 12th Step Volunteer Listkeeper will send out “12th Step Call” notices within 48 hours after the message was posted on GROW’s mailing list. Nine (90% of those voting) women voted “I agree;” therefore the proposal is approved is adopted a Group Conscience Decision. Group Conscience Decision: Edit the position description for the 12th Step Volunteer Listkeeper to assure that notices of “12th Step Calls” go out to the volunteers within 48 hours that a message is received by GROW.
Eleven women voted on Proposal 2, which recognizes that the Business Meeting Chair works closely with the Webkeeper to assure meeting notes on our website are accurate and timely. All of the women voted “I agree;” therefore the proposal is approved and becomes a Group Conscience Decision. Group Conscience Decision: Amend the position description for the Business Meeting Chair to add working with the Webkeeper to assure meeting materials are posted to the website as soon as possible.
Ten women voted on Proposal 3, which seeks a Trusted Servant volunteer to GROW approve asking for a volunteer from the current Trusted Servants who will receive and forward AA’s quarterly Newsletter Box 4-5-9 and highlight the Calendar Page. Those who voted were unanimous in voting “I agree;” therefore, the proposal is approved and becomes a Group Conscience Decision. Group Conscience Decision: To assist GROW to be better informed about AA as a whole in the case of a vacant GSR post; at the Business Meeting we ask for a TS to volunteer to receive and forward the quarterly AA Newsletter Box 4-5-9 and to highlight the Calendar page as per our Group Conscience October 2018.
Summary of Comments
Three women commented on Proposal 4, which would authorize Cheryl B to identify GROW members who plan to attend the 2024 International Women’s Conference and to act as contact for GROW with the IWC organization to explore ways we could be of service at the conference. All of those who commented enthusiastically supported the proposal.
One participant privately raised the question of why we have nothing going on the 2022 IWC Conference to be held in Dallas, TX in mid-February 2023. Participants are invited to discuss this issue and perhaps follow up with efforts to coordinate the attendance of GROW members at the 2023 IWC. We will vote on this Proposal during the third 3-day session.
Summary of Comments on Proposals 5 and 6
Two women commented on Proposal 5 (Secretary’s Duties), and no one commented on Proposal 6 (Business Meeting Chair’s Duties). Each proposal called for GROW to develop a plan for assuring the duties for each of our three vacancies are performed while the positions are vacant. Both proposals included lists of duties that could be performed by existing Trusted Servants and called for volunteers.
“Alternatives to Address Vacancies”
During the 3-day session, the Chair called for comments on a Discussion document “Alternatives to Address Vacancies” that explored ways to cover the duties of the three current vacancies: GSR, Secretary, and Business Meeting Chair. There was no deadline for comments, however, six participants have commented on how GROW can make changes that respond to those vacancies.
During the third 3-day session, we will vote on Proposal 4 (IWC) and discuss the Discussion document “Alternatives to address Trusted Servant vacancies.”
You can find information about the October 2022 meeting on GROW’s website.
If you would like to participate in the meeting, send your request to our listkeepers. They will add you to the mailing list.
GROW Business Meeting Chair