2006 Group Conscience Decisions
This is a summary of the group conscience decisions made in 2006.
January, 2006
By consensus:
- Agreed that we want a summary of founders’ history and, with permission from Grapevine Magazine, a copy of the story “Oreos and a T-shirt” posted on our g-r-o-w.com Archives section.
- Agreed that the current Treasurer term will be shortened to July so that the Secretary and Treasurer will rotate at the same time.
- Agreed that GROW will maintain bank records for a period of seven (7) years.and that records older than seven (7) years will be destroyed.
By majority vote:
Adopted the following Archive Guidelines, which encompass and/or replace the Archive Proposal adopted in April 2000:
- The Archives are established to maintain a history of Grateful Recovering Online Women (GROW) in order to provide for an accurate rendering of the experience of GROW from its inception for the benefit of future GROW members and A.A. as a whole. We also recognize that archives serve a technical purpose in an online environment.
- GROW shares are automatically archived on the binhost server, and available to subscribed GROW members with a unique password which is disabled when the member is unsubscribed from GROW.
- GROW-BUS shares are automatically archived on the binhost server, and available only to GROW-BUS list members during business meetings.
- GROW and GROW-BUS archives are never publicly available. They are understood to be the property of the email list and will be deleted from the binhost server if or when the GROW email lists discontinue services with the binhost provider.
- Archives maintained by the Archivist and posted in the password protected members’ only section of g-r-o-w.com will include:
a) A history written by the founders of GROW.
b) A listing of trusted servant job guidelines, and current trusted servants and terms.
c) Quarterly reports for the most recent 2 years from Treasurer, Listkeeper, Secretary, OIAA, GSR and Steering Committee Secretary.
d) All Group Conscience decisions.
e) Current letter and format templates used by or for Greeter-Welcomer, Listkeeper, email list provider, meeting format, 12 Step Chair, Topic Leader Chair, Sponsor Listkeeper, FYI, E-Mail Etiquette, etc.
f) Business meeting agendas and minutes for the most recent 2 years.
- The GROW Archivist will maintain in her possession electronic back-up of those items listed in Section 5a through 5f.
- The GROW Archivist is authorized to destroy pre-binhost personal shares in her possession. She is further authorized to save, at her discretion, specific pre-binhost GROW email that could alter and/or further define GROW history with the understanding that these shares would never be made public.
- The GROW Archivist shall ensure that any non-binhost archived documents protect the individual anonymity, and shall work with the web keeper to ensure that these documents are appropriately displayed on g-r-o-w.com.
April, 2006
Adopted the following revision of the Archivist Job Description [decision by consensus]:
ARCHIVIST JOB DESCRIPTION
-Non-rotating term
-5 years sobriety
-1 year GROW membership
-Must be member of Business List
-Be a non-voting member of the Steering Committee
-Read all email from GROW meeting list, all email from GROW Business List,and all Steering Committee correspondence daily.
-Serve as focal person for GROW Archives, working with the Co-archivist, Steering Committee and Webkeeper to ensure that pertinent group history is preserved and that archives are accessable to GROW members in keeping with the GROW Archives Guidelines.
-Ensure that any publicly-presented material appropriately protects the anonymity of anyone mentioned.
-Maintain an electronic copy of pre-binhost archives as determined by GROW Archives Guidelines.
-Be able to access and research GROW and GROW-BUS archives on binhost as appropriate.
-Upon retirement, provide successor with all necessary information, including job guidelines, letter templates, and active lists; and serve as a mentor for a period of time to ensure continuity of service.
-The following are helpful to this position:
Organized
Good E-mail program such as Eudora, Outlook, Netscape, etc.
Reliable Server
Good communication skills
Be able to cut, copy, paste, and save to a folder
Good service sponsor
Adopted the following revision of the Co-Archivist Job Description [decision by consensus]:
C0-ARCHIVIST JOB DESCRIPTION
-1 year term
-3 years sobriety
-3 months GROW membership
-Must be member of Business List
-Be a member of the Steering Committee
-Provide support and back-up to the Archivist.
-Read all email from GROW meeting list, all email from GROW Business List,
and all Steering Committee correspondence daily.-Maintain in her possession a an electronic back-up of pre-binhost archives as determined by GROW Archives Guidelines.
-Be able to access and research GROW and GROW-BUS archives on binhost as
appropriate.-At the end of the term, provide successor with job guidelines and pre-binhost archives; and serve as a mentor for a period of time to ensure continuity of service.
-The following are helpful to this position:
Organized
Good E-mail program such as Eudora, Outlook, Netscape, etc.
Reliable Server
Good communication skills
Be able to cut, copy, paste, and save to a folder
Good service sponsor
Weekly meeting leaders should have a minimum of three months GROW membership and a minimum of three months sobriety [decision by consensus].
July, 2006
By consensus:
- E-mail addresses of our trusted servants will be included in the monthly message sent by the Secretary to GROW.
- All trusted servants are required to attend business meetings and will be automatically subscribed to the business list by the Listkeeper.
- We will make our 7th Tradition contribution checks in the name of our treasurer.
October, 2006
By consensus:
- We will include the word “daily” in the Greeter (and Back-Up Greeter) job description, with regard to reading GROW mail.
- We will include a sentence in the Greeter (and Back-Up Greeter) job description to the effect that the Greeter send an e-mail to the 12-Step Volunteer Listkeeper about women who need extra support.
- Reaffirmed that weekly meeting leads are sent on Sunday, with no time specified. The Weekly Lead Listkeeper may, at her discretion, maintain a list of available leaders she can call on to start the meeting if no lead is posted by Monday morning.
By majority vote:
- Weekly meeting leaders should have a minimum of 30 days GROW membership and a minimum of 90 days of sobriety. (This changes group conscience by consensus of April 06)