2022 – Group Conscience Decisions

2022 Group Conscience Decisions

April 2022

  1. Group Conscience Decision: Assign “qualifying GROW membership” to TS positions for which this requirement has not been specified. Required membership in GROW will be equal to the length of the term of office.
    Requirement for membership in GROW equal to the term of office will be assigned to the following Trusted Servant Position Descriptions:
    • 12th Step Listkeeper – 6 months
    • Birthday Listkeeper – 6 months
    • Sponsor Listkeeper – 6 months
    • General Service Representative (GSR) – 1 year
    • Grapevine Representative (GVR) – 1 year
    • Greeter – 1 year
    • OIAA Representative – 1 year

    For more information on this Group Conscience decision, please refer to Proposal 1 from the April 2022 business meeting.

  2. Group Conscience Decision: Revise the Secretary’s position description to delete contradictory, ambiguous, or unreasonable expectations. The bullet referring to the “Mini-Steering Committee” will also apply to the Business Meeting Chair and Listkeepers position descriptions.
  3. For more information on this Group Conscience decision, please refer to Proposal 2 from the April 2022 business meeting.

    Secretary

    • 1-year term
    • 2 years sobriety
    • One-year membership in GROW
    • Must be member of Business List
    • Adheres to confidentiality of private emails
    • Serves on the Steering Committee
    • Works closely with the other Trusted Servants including privately and discreetly informing members who stray from the guidelines
    • Maintains a current list of trusted servants and term dates
    • Serves on GROW’s Mini-Steering Committee with the Business Meeting Chair and Listkeepers to address questions/concerns/issues from any member of GROW
    • Maintains a list of emergency contact phone numbers of all trusted servants for use by trusted servants, not for general distribution
    • Calls for nominations/volunteers
    • Confirms nominees will accept and serve
    • Announces new trusted servants
    • Sends Steering Committee Welcome Letter to all new trusted servants
      Informs the business chair if elections are needed for trusted servants
    • Sends FYI Letter and GROW Mail List Guidelines monthly to GROW membership
    • Acts as a focal point to receive complaints when Trusted Servant(s) do not fulfill responsibilities, and works with the Steering Committee and the Trusted Servant to resolve performance issues
    • When a Trusted Servant becomes unavailable or unwilling to fulfill her duties, works with the Steering Committee to fill the position
    • Conducts a Group Inventory every 2 years (in even-numbered years) between the Business Meetings of April and October by sending out the 12 Questions on our website. Three questions will be sent to the group each week over a 4-week period. Each week’s responses will be summarized, posted back to the group, and the results discussed and reviewed by members at the next Business Meeting to determine if action needs to be taken. These will be posted in addition to the Weekly Topics.
    • In the event that the current Greeter and / or Listkeeper is unable to complete the task of their respected positions, the Secretary will put out a call to the membership for help to fulfill those tasks needed until the current Greeter and / or Listkeeper issue is resolved. The Secretary’s call to the membership would include a prerequisite of having served in those requested positions so that they may assume those duties quickly and efficiently.
    • Common duties and requirements to all Trusted Servant positions are described here
    • Wording for letters commonly used are provided in the links below:
      • FYI Letter
      • GROW Mail List Guidelines
      • New Trusted Servant Letter
    • List of other Trusted Servant letter templates are provided here

  4. Group Conscience Decision: Revise the AA Preamble wherever it appears in our form letters and on our website to reflect the October 2021 General Service Conference decision to change the wording in AA’s Preamble from “men and women” to “people.”
    For more information on this Group Conscience decision, please refer to Proposal 3 from the April 2022 business meeting.

  5. Group Conscience Decision: GROW approves the expenditure of funds to acquire support services from Dean Collins (oso-aa.org) or other professionals in managing the GROW website. GROW therefore authorizes the Website Administrator to incur expenses up to $300 per year to secure the needed support.

    Recommended Language: Add fifth bullet to the “Pay all group expenses…” section of the Treasurer’s position description: “Up to $300 per year to Dean Collins dba Insight Planners, or other professionals, for consulting services on GROW’s WordPress-based website. Add a tenth bullet to the Website Administrator’s revised position description: “May seek professional services to resolve technical issues up to an annual limit of $300.”
    For more information on this Group Conscience decision, please refer to Proposal 4 from the April 2022 business meeting.

  6. Group Conscience Decision: GROW approves a new form letter that the Temporary Mentor can send to the group each month, as required in her position description.< br/>
    For more information on this Group Conscience decision, please refer to Proposal 5 from the April 2022 business meeting.

    Recommended Language:

    Temporary Mentor Letter #3
    “Hello, GROW members. As Temporary Mentor, I work with new members who often do not know how to find more information about AA. I provide this to our new members in my first message to them, but all GROW members might also benefit from visiting AA’s main websites. This is just a reminder that you can learn more about AA by visiting one of these links:

    • The Alcoholics Anonymous general services office and information such as the AA Big Book (titled “Alcoholics Anonymous”) or the “12 Steps and 12 Traditions,” along with many pamphlets as well as links to local resources for AA.
    • AA’s Online Intergroup (OIAA) where you can find meeting lists as well as real-time phone numbers and other Internet types of meetings.
    • AA’s Grapevine magazine with stories and audio stories and Grapevine subscription options.

     
    Please contact me if you have any questions.

    [ Name ]
    Temporary Mentor

  7. Group Conscience Decision: GROW modifies the current web keeping-related trusted servant positions, eliminating the webkeeper backup position, adding a ‘Topic Archivist’ position, and assigning 5-year terms for the Website Administrator and Webkeeper positions.
    For more information on this Group Conscience decision, please refer to Proposal 6 from the April 2022 business meeting.

    Recommended Language:

    Website Administrator

    • 5 year term
    • 4 years sobriety
    • 4 years GROW membership
    • Must be familiar with WordPress and the administration of Websites
    • Member of Business List
    • Non-voting member of the Steering Committee
    • Maintains GROW Server account
    • Maintains a periodic backup of the GROW database
    • Maintains GROW website updates (WordPress, theme, and plugins)
      May seek professional services to resolve technical issues up to an annual limit of $300
    • Consults with Steering Committee before making substantial design or content changes to GROW website
    • Supports Web-keeper and Topic Archivist on WordPress site issues
      Provides Web-keeper and Topic Archivist with all necessary information and passwords to access all web accounts and web server
    • Provides the Webkeeper’s email address to the web hosting service and designate her as co-owner
    • As owner of the g-r-o-w web account, helps ensure that the annual service fee is paid. If necessary, provide copies of invoice/receipt to GROW Treasurer for reimbursement
    • Upon retirement, transfers website account to successor, provide successor with all necessary information, including job guidelines, and serve as a mentor during the transition to ensure continuity of service.
    • Common duties and requirements to all Trusted Servant positions is described here

    Webkeeper

    • 5 year term
    • 2 years sobriety
    • 2 years GROW membership
    • Must be member of Business List
    • Non-voting member of the Steering Committee
    • Should be familiar with WordPress and website management
    • Maintains public website (g-r-o-w.com) for GROW to provide information about Alcoholics Anonymous and for the purpose of attracting new members. Information should include:
      • Info about Alcoholics Anonymous
      • Info about GROW
      • Frequently Asked Questions
      • Our Guiding Philosophy
      • Guide for Email Etiquette
      • Traditions in Cyberspace
      • How to become a member
    • Maintains the password-protected private section on g-r-o-w.com to provide GROW members with information about GROW, including:
      • List of trusted servants and job descriptions
      • Info about how we conduct business
      • Group conscience decisions
      • Common Welfare Guidelines
      • Archives in keeping with group conscience guidelines
      • Important Addresses
    • Works closely with the Business Meeting Chair and the Steering Committee to ensure that pertinent group history is preserved in the member’s section of the GROW website and that archived materials are accessible to GROW members
    • Consults with Steering Committee before making substantial design changes to GROW website that have not been dictated by group conscience decisions
    • Posts all business meetings and keep updated throughout the business meeting
    • Ensure that any material posted on g-r-o-w.com appropriately protects the anonymity of anyone mentioned
    • Upon retirement, transfers website account to successor, provide successor with all necessary information, including job guidelines, and serve as a mentor during the transition to ensure continuity of service
    • Common duties and requirements to all Trusted Servant positions is described here
    • Topic Archivist

2021 – Group Conscience Decisions

2021 – Group Conscience Decisions

April 2021

  1. Delete “Mailman Letter – Business List” and “Mailman Letter – Regular List” from the Trusted Servants/Letter Templates webpage

    Delete the references to the above two letters in the Listkeeper Position Description and replace with a reference to the Listkeeper Message letter template.

    Rationale: The two Mailman Letters currently listed on our website are no longer used, and the links are broken.

    For more information on this Group Conscience decision, please refer to Proposal 1 from the April 2021 business meeting.

  2. GROW will maintain a page on its website that lists Group Conscience decisions.

    Rationale: GROW’s previous website contained a straightforward list of the specific language of Group Conscience decisions reached in our business meetings. On our new website, it is difficult to do research for proposals being developed and to support actions taken in response to queries or issues that come up in our e-mail meeting. The website is our archive for GROW. It is the only place where past decisions are documented, and it should provide easy access to Group Conscience decisions.

    For more information on this Group Conscience decision, please refer to Proposal 2 from the April 2021 business meeting.

  3. Add to some position descriptions a bullet requiring that Trusted Servants have been a member of GROW for at least one year. The positions that would be subject to this requirement are: Business Meeting Chair, Listkeeper, Treasurer, Secretary, and Weekly Leader Listkeeper.

    Rationale: Some Trusted Servant positions demand that the person holding the position has a working knowledge about how GROW works. Position descriptions already include membership requirements for the Website Administrator and the Webkeeper and Webkeeper Backup (four, two, and one years respectively).

    In order to assure effective support for GROW’s continued successful operations, Trusted Servants in key positions should have been members of our group for least one year. The normal training by the outgoing Trusted Servant may not be adequate in situations where decisions and/or actions should reflect our historic approaches. Members who are new to GROW will not have the experience they would get from serving in other positions first and attending our business meetings.

    For more information on this Group Conscience decision, please refer to Proposal 3 from the April 2021 business meeting.

  4. Given the improvement in OIAA operations and management, GROW will resume contributions to that organization by allocating 20% of our surplus to OIAA, with the remaining 80% continuing to go to GSO.

    Rationale: In October 2014, GROW decided to discontinue its contributions to OIAA because our OIAA Representatives had consistently reported ineffective operations and management in the organization. (To read about the decision-making process at that time, visit http://www.g-r-o-w.com/members/groupc/gctopics/gc_oiaa.htm#contributions). Our current OIAA Representative’s Report for April 2021 reveals significant improvement in the organization’s operations and more effective support of alcoholics who visit their website. Attendance at OIAA meetings has significantly increased, positivity has increased (as opposed to prior arguments and conflict), and accountability is now an important value of the organization.

    For more information on this Group Conscience decision, please refer to Proposal 4 from the April 2021 business meeting.

    Recommended Language: Revise the following bullet in the Treasurer’s position description to reflect GROW’s decision to reinstate contributions to OIAA.

    • Pay all group expenses per the distribution below and maintain a prudent reserve of $122.00:
      • Make quarterly contributions, prior to each Business meeting, to GSO (The General Service Office, Grand Central Station, PO Box 459, New York, NY 10164-0423; Group Service # 633230). Allocate 80% of the total available contribution amount to GSO
      • Allocate 20% of GROW’s total available contribution amount to OIAA
      • $12.00 monthly to OSO-AA (PayPal: dean.collins@insightplanners.com) (6 months expenses)
      • $50.00 annual subscription to Grapevine magazine
  5. Amend the Treasurer’s position description to change the requirement to make quarterly distributions to bi-annually, prior to each business meeting.

    Rationale: The current position description requires the Treasurer to make quarterly distributions to GSO. This has not been done for some time, as distributions have actually been made once a year. Our Treasurer recommends that the distributions be done every six months when the Treasurer’s report is prepared for the business meeting. It takes us back to Prudent Reserve every six months and makes the bookkeeping much simpler.

    For more information on this Group Conscience decision, please refer to Proposal 5 from the April 2021 business meeting.

    Recommended Language: Amend the sub-bullet under “Pay all group expenses per the distribution below and maintain a prudent reserve of $122.00:” as shown below. (Given the apparent approval of resuming OIAA contributions, I’m showing the two relevant sub-bullets for clarity.)

    • Pay all group expenses per the distribution below and maintain a prudent reserve of $122.00:
      • Make quarterlybiannual contributions prior to GROW’s business meetings to GSO (The General Service Office, Grand Central Station, PO Box 459, New York, NY 10164-0) and OIAA.  Allocate 80% of the total available contribution amount to GSO.
      • Allocate 20% of GROW’s total available contribution amount to OIAA
      • $12.00 monthly to OSO-AA (PayPal: dean.collins@insightplanners.com) (6 months expenses)
      • $50.00 annual subscription to Grapevine magazine

    October 2021

  6. GROW will devote one meeting to service in the last week of the month before recruitment begins (February and August). While the topic will not be limited to service within GROW, all current TSs are encouraged to share on their experience in the job to encourage GROW members to volunteer when recruitment begins. The Weekly Leader Listkeeper will reserve the last Sunday of February and September for the topic of Service.

    Rationale: The proposal reflects broad agreement in business meeting participants’ comments addressing the lack of volunteers for Trusted Servant (TS) positions. Comments broadly, but not unanimously, supported having a GROW meeting topic devoted to service before the recruitment process begins.

    For more information on this Group Conscience decision, please refer to Proposal 2 from the October 2021 business meeting.

    Recommended Language: Add to the Weekly Leader Listkeeper’s position description an eleventh bullet:
    “Allocate the last meeting in February and August by identifying Service as the topic next to the date on the volunteer lead request message.”

  7. In the Secretary’s recruitment messages, rather than referring members to the position descriptions for Trusted Servants, provide a brief description of their job that includes its basic function and how it benefits GROW, the time required to do the job, workload intensity, and the busiest times. The descriptions will also include the name and email address of the person currently holding the position. The Business Meeting Chair and Secretary will work with Trusted Servants to develop the job descriptions before the March 2022 recruitment effort begins.

     Rationale: The proposal reflects broad agreement in business meeting participants’ comments addressing the lack of volunteers for Trusted Servant (TS) positions. Discussions revealed that GROW’s position descriptions are too long and to detailed to attract volunteers. There was near-unanimous agreement that hearing from the current TS about the position was much more effective. Because TSs change over time, and their experiences will be different, the Chair is proposing that a simple job description that can be used during every recruitment process would be more practical. This would not replace the individual TS shares about their experience in the position that TSs post during the Service topic GROW meeting.

    For more information on this Group Conscience decision, please refer to Proposal 3 from the October 2021 business meeting.

2020 – Group Conscience Decisions

2020 – Group Conscience Decisions


April 2020

  1. Edit Monthly Listkeeper Message and Greeter Letter #2 to address the problem of shares that bounce to the listkeepers because they are addressed to more recipients than GROW.  Further edit Greeter Letter #2 for clarity and brevity.

    Rationale: “Too many recipients” bounces require listkeepers to take several actions. Shares that bounce are delayed from reaching GROW. Some members do not resend, even after being notified by the listkeeper.

    For more information on this Group Conscience Decision, please refer to Proposal 4 from the April 2020 business meeting.

    Recommended Language:

    Monthly Listkeeper’s Message

    Important Addresses
    Listkeeper’s Address: grow-owner@oso-aa.org
    (Use this address to change your subscription, or to unsubscribe, resubscribe or ask questions about GROW-related email problems).

    Send shares to the List use this address: grow@oso-aa.org
    (Use this address for all your shares or posts of any sort to the regular list. Address your share to ONLY the grow@oso-aa.org address. If another address is included (even if in the ‘Cc or ‘Bcc field) the email will bounce).  The list is set up to accept messages that are addressed to Grow only. The individual(s) you send messages in addition to GROW will probably receive the message; however, the Grow list will not.
    NOTE: Please do not post subscription change requests to GROW because they are too easily overlooked.

    GROW Website:
    http://www.g-r-o-w.com
    To access the member’s section, you’ll need the following password:
    Password: sobertodayhow2484

    The GROW Website provides members with all of the information listed in this email, plus business meeting updates, and an archive section. Check the Website for what is happening in GROW.

    Personal Webpages
    Each member has a password protected personal webpage where she can make changes to her account, such as:
    -vacation (disable mail delivery)
    -unsubscribe
    -change her account from regular mail to digest or visa versa

    http://oso-aa.org/mailman/listinfo/grow_oso-aa.org
    If you lose your password, you can retrieve it here:
    http://oso-aa.org/mailman/options/grow_oso-aa.org

    Scroll down the page to the lower part, under the blue bar titled “Password Retrieval.” Click on “remind” and your password will immediately be sent to the email address you use for GROW.

    If you do not feel comfortable making your own changes, please address all such requests to the listkeeper’s email box, which is: grow-owner@oso-aa.org

    Greeter Letter #2

    Welcome to GROW! This is one of two emails you will receive from me with the information you need to start participating in our meeting right away. You might want to save these for future reference.

    Sharing with the Group

    Address your email to grow@oso-aa.organd your post will be sent to all members.

    • Do not add any other addresses to the email or it will bounce. This includes addresses in the ‘Cc or ‘Bcc address fields.

    Address your share to ONLY the grow@oso-aa.org address. If another address is included (even if in the ‘Cc or ‘Bcc field) the email will bounce).  The list is set up to accept messages that are addressed to Grow only. The individual(s) you send messages in addition to GROW will probably receive the message; however, the Grow list will not.

    Add grow@oso-aa.org to your Address Book to ensure GROW emails don’t go to your SPAM folder.

    Replying to a Post

    • Do not use the “Reply to All” option when you respond privately to another member’s post to GROW, as your personal message will also be directed to the GROW list and it will bounce to the Listkeepers.
    • For those using phones and tablets, be aware that the default reply option is often “Reply to All.” Please double-check.

    Email Volume
    The volume of mail through the GROW list can be overwhelming. If you experience this, you might find it very helpful to choose one or more of the following:

    • Create a separate email address to reduce the confusion of mixing GROW mail with your other email. Email the Listkeepers at grow-owner@oso-aa.orgwith your new address. As an FYI, AOL and Yahoo addresses have been problematic for some members with the GROW list.
    • If you use an existing email for GROW, you might create folders for your GROW email; filters can also be set up to direct GROW mail into the GROW folder.
    • Request the Digest Version (a file containing the day’s posts in a single email) by contacting the Listkeepers at grow-owner@oso-aa.org.

    Topics
    A new meeting topic is sent to everyone on the list each Sunday and we share throughout the week. On topic and Off topic shares are welcome.

    • Off topic posts should be appropriate for an AA meeting. Please note in your subject line if your share is Off topic (Off Topic: … )
    • On topic posts are your shares on the weekly meeting topic. Please note in your subject line if your share is On topic (On Topic: … )
    • Please do not type in all CAPS; this is considered to be yelling.

    Web Site and Password
    Visit the GROW web site for more information. The URL for GROW is: http://www.g-r-o-w.com. For the members only section you’ll need the password: sobertodayhow2484

    Other
    If you have questions not answered by our website information, please write to me and I’ll be sure to answer them or send your questions to someone who can.

    I hope Grateful Recovering Online Women is helpful to you in your journey and growth in sobriety.

    Again, welcome
    [ Greeter Name ]
    Grateful Recovering Online Women

  2. GROW adopts the following policy for addressing non-performance in a Trusted Servant position.

    Rationale:

    There have been several instances in the past where a Trusted Servant did not fulfill all the duties outlined in her position description.

    While this may have created problems, Trusted Servants who were aware of the problem did not have a formal process for bringing the problem to the attention of the Steering Committee, and their complaint was never raised. Therefore, no action was taken to correct the problem. In one instance, the issue was raised with some Trusted Servants, but there was no process for allowing the Trusted Servant to improve her performance or for making a decision on whether the Trusted Servant should be removed. This proposal provides a formal process that will make it easier to raise such problems to the Steering Committee, to allow the Trusted Servant to correct performance, and to remove the Trusted Servant if performance does not improve.

    For more information about this Group Conscience Decision, please refer to Proposal 6 from the April 2020 business meeting.

    Recommended Language: The following statement will be added as #9 to the Business Meeting Guidelines.

    When a Trusted Servant (TS-A) feels that another Trusted Servant (TS-B) is not meeting the requirements of her position description, TS-A will take her issues to the small Steering Committee (made up of the Business Chair, Secretary, and Listkeepers) for consideration. She should not engage with or confront TS-B. The small Steering Committee can choose to bring the issue to the full Steering Committee.

    The review of TS-B’s performance should be based only on the duties outlined in the position description. If it is found that the complaint is based on different personal working styles, preferences, or infrequent mistakes – and TS-B is otherwise meeting the requirements of her job description, the complaint will be dismissed without informing or involving TS-B. If it is established that one or more of the duties assigned to TS-B is not being met, the small Steering Committee will:

    1. Assure that TS-B is aware of and allowed to respond to the complaints and, if appropriate, to propose remedial actions to correct problems.
    2. If TS-B does not propose remedial actions, the small Steering Committee will establish appropriate remedial actions that TS-B can take to correct the problems;
    3. Establish a timeframe and deadline for remedial actions to be taken and documented;
    4. If the small Steering Committee has not already elevated the issue to the full Steering Committee, they will inform the larger Steering Committee of the findings, remedial actions, and timeframe;
    5. The full Steering Committee will decide whether TS-B can remain in the position or should be removed;
    6. If the Steering Committee decides that TS-B should be removed from the position, they will inform her in writing of their decision. The Secretary will deliver the documented decision to TS-B and call for volunteers to fill the position to the end of the current term.

    October 2020

    1. In the Weekly Leader Listkeeper’s job description, revise the existing bullet that mentions the monthly Tradition posting to make it clear that the tradition corresponding to the month will be posted twice each month, and the WLL will invite members to share on that Tradition.

      Rationale

      • Since we decided to devote the first meeting each month to the appropriate Step, posting and discussion of the Tradition has not happened. The tradition meeting has not been posted in over 6 months. It has been lost. When we discussed creating a Step meeting, there was a lot of discussion about whether it should be just the Step or the Step and Tradition. It was never the intent of the participants in the business meeting to drop the Traditions from our meetings.
      • Currently, these are the relevant bullets in the WLL job description:
      • Allocate the first meeting of each month to the corresponding Step by identifying the Step as the topic next to the date on the volunteer lead request message.
      • Post monthly Step and Tradition discussion topics to correspond with the month.
      • The existing bullet in the Weekly Leader Listkeeper’s job description is not clear and confuses the Step Meeting with the way it was done before that meeting was created. The recommended change clarifies GROW’s expectations for assuring the Tradition is highlighted each month.

      For more information about this Group Conscience Decision, please refer to Proposal 3 from the October 2020 business meeting.

      Recommended Language: Replace the existing bullet (“Post monthly Step and Tradition discussion topics to correspond with the month.”) with the following: “At the beginning and middle of each month, post the corresponding Tradition and invite members to share on that topic anytime during the month.”

    2. Add text of common duties as (shown at the end of this proposal) to the “New Trusted Servant Letter.”

      Rationale: There is no mention anywhere of the common duties that have developed from time and issues arising. Further, not all job descriptions contain a reference or link to the Common Duties. The welcome letter informs the new TS where they can find the job description, but unless they are curious and investigate the site, the common duties can be overlooked. I for one have found answers to many questions and a tried and true guideline in that piece of literature and would like to see it brought up to the awareness of the incoming Trusted Servant. It is as simple as adding it to the bottom of the letter already being sent out to new trusted servants.

      For more information about this Group Conscience Decision, please refer to Proposal 4 from the October 2020 business meeting.

      Recommended Language:

      Dear [ Name of New Trusted Servant ],

      Thank you for volunteering for the position of [ Trusted Servant Position ].

      You are replacing [name of past trusted servant] in this position. She will send you any up-to-date lists and/or letter templates you will need to fulfill your duties. She will also mentor you as you transition into your new job. Her email address is [email address of past trusted servant]. If you have not heard from her, we encourage you to contact her now.

      Please review your job description immediately. Each job description has been established by group conscience. If your job requires making periodic announcements to the group, please do so as outlined in your job description. Letters/announcements are also a matter of group conscience, developed to ensure a consistent message to all GROW members. Other than including your own name and contact information where appropriate, please do not change the text of the message.

      If you have not yet received information from the outgoing [ Trusted Servant Position ], you can access your job description and any letter templates needed for your job on the GROW website.

      Trusted Servant job descriptions are described here.
      List of Trusted Servant letter templates are here.

      Sometimes a job can feel a little scary. If you have *any* questions, please ask. Along with your mentor, the Steering Committee is here to answer questions and support you in your service to GROW. As GROW Secretary, I am the primary contact for trusted servants. You are also welcome to email any one of the Steering Committee members listed at the end of this email.

      If you find yourself unable to fulfill your obligations, temporarily or otherwise, please let me or another Steering Committee member know immediately. We will ensure that your tasks are carried out in your absence.

      Again, thank you for your service to GROW. Service work is important to individual recovery, and it is essential to the well-being of our group. We hope you find serving GROW to be a rewarding experience.

      Trusted Servant Common Duties

      The following describes duties that are common expectations for all Trusted Servants.

      • Must be a member of Business List
      • Smooth and uninterrupted volunteer service to GROW depends upon your ability to carry out your commitments. If a Trusted Servant finds that she cannot meet all the duties listed in her Job Description, she will inform the Secretary and/or Business Meeting Chair that she is unable to fulfill her responsibilities. Working with the Trusted Servant and the Steering Committee, the Secretary and/or Business Chair will then seek alternatives for assuring all duties are covered (including securing a temporary back-up or advertising the position on the main list). If a member of the Steering Committee is concerned that not all items in a job description are being met, she may bring her concern to Secretary and/or Business Meeting Chair, who will work with the Trusted Servant to assure their duties are covered.
      • Must be able to reply to business and steering committee email within 48 hours. If unable to do so, should inform the steering committee in advance, or in the case of a computer related problem, make every effort to telephone another group member who can let the Steering Committee know.
      • Lack of response to business, steering committee, or direct personal email by another trusted servant for a period of seven consecutive days will be reason for a temporary replacement chosen by the steering committee.
      • Lack of response to business, steering committee, or direct personal email by another trusted servant for a period of fourteen consecutive days will be reason for temporary replacement by steering committee until a permanent replacement can be chosen by the next business meeting.
      • Provide successor with all necessary information, including job guidelines and letter templates, and serve as a mentor for a period of time to ensure continuity of service.
      • Be able to cut, copy, paste, and save to a folder.
    3. Expand GROW’s statements about using URLs in message to allow links to AA meetings on Zoom.

      Rationale: With the pandemic, AA zoom meetings are taking place all over the world. They have quickly become an essential tool for many in recovery. Because our ESH is vital to AA meetings and our sobriety, sharing the Zoom ID and password (or the URL link) would be appropriate in these uncertain times.

      For more information about this Group Conscience Decision, please refer to Proposal 5 from the October 2020 business meeting.

      Recommended language:
      In Weekly Format Letter, “Topic for the week” section:
      [ Introduce the Topic of the Week – Remember that we do not include URLs to sites outside GROW except links to the AA, Grapevine, and GROW websites, and AA meetings on Zoom. ]

      In GROW Mail List Guidelines (5th bullet):
      We do not send attachments, chain letters, solicitations, virus alerts or announcements of non A.A. functions. We do not include URLs to sites outside GROW except links to the AA, Grapevine, and GROW websites, and AA meetings on Zoom.

    4. Change the reference to “URLs” in the Weekly Lead Format letter and the GROW Mail List Guidelines to “links.”

      Rationale:

      In discussing whether to allow links to AA meetings on Zoom, participants talked about the security issues that GROW members have experienced in the past when messages contained links to websites outside GROW or AA. To address that, in April 2019, the business meeting approved a Group Conscience decision to add a statement about not using URLs in the Topic section of the Weekly Lead Format letter and in the GROW Mail List Guidelines. The prohibition on URLs did not include the GROW website or AA websites.

      Our current discussion highlighted the point that the risk to GROW members does not result from the use of URLs in messages but from links based on those URLs. A member can type in a URL without linking to the questionable source. Then members can simply copy and paste the URL into their web browser without exposing the mailing list to viruses or malware.

      This proposal addresses the distinction between using URLs alone and creating links from those URLs to an outside source.

      For more information about this Group Conscience Decision, please refer to Proposal 6 from the October 2020 business meeting.

      Recommended Language:

      In the Topic section of the Weekly Lead Format letter, change “URLs” to “links” and include examples to help weekly leaders understand the difference.
      “[Introduce the Topic of the Week – Remember that we do not include  links to sites outside GROW except links to the AA, Grapevine, and GROW websites.]

      You may include URLs (e.g., http://www.g-r-o-w.com – no link – or http://www.aa.org/ – linked), but do not create the link that would automatically take the reader to that URL address. Some programs automatically create links when a URL is entered, so you will need to remove the link. If you need help with this, please contact a GROW Trusted Servant.”

      In the fifth bullet of the GROW Mail List Guidelines, change “URLs” to “links” and add a brief message about how to get help if you do not know how to prevent automatic links.
      “We do not send attachments, chain letters, solicitations, virus alerts or announcements of non A.A. functions. We do not include  links to sites outside GROW except links to the AA, Grapevine, and GROW websites. You can use URLs (e.g., http://www.aa.org/), but do not create a link that would automatically take the reader to that URL address. Some programs create links automatically, so if you need help with this, please contact a GROW Trusted Servant.”

2019 – Group Conscience Decisions

2019 – Group Conscience Decisions


April 2019

  1. Propose the launch of the new GROW website after the April 2019 Business Meeting for use by the membership. Place the current older GROW website in a subfolder within the GROW hosting structure to allow access for the ongoing transfer of GROW business archives to the new GROW website.
    For more information on this group conscience decision, please refer to Proposal 1 from the April 2019 business meeting.
  2. Propose creating a 1-year rotating position of Website Administrator to maintain the functionality and server side of the website with a basic job description as follows:
  3. Website Administrator

    • 1-year term
    • 2 years sobriety
    • 2 years GROW membership
    • Served a full term as webkeeper of the GROW website
    • Member of Business List
    • Maintain a periodic backup of the GROW database
    • Maintain GROW website updates
    • Inform Steering Committee when updates are made to the website.
    • Consult with Steering Committee before making substantial design or content changes to GROW website.
    • Support Webkeeper and Backup Webkeeper on WordPress site issues.

    For more information on this group conscience decision, please refer to Proposal 2 from the April 2019 business meeting.

  4. Use the current job descriptions of Backup Webkeeper, Webkeeper and Admin positions. Track the upcoming changes for review in October 2019 Business meeting. For more information on this group conscience decision, please refer to Proposal 3 from the April 2019 business meeting.
  5. Assign Allison M to the GROW Webkeeper position and assign Tanya C to the GROW Admin position, both positions commencing April 2019.
    For more information on this group conscience decision, please refer to Proposal 4 from the April 2019 business meeting.
  6. Open the Backup Webkeeper position to the membership. This position will include maintaining the Weekly Meeting Topics on the new GROW website. For more information on this group conscience decision, please refer to Proposal 5 from the April 2019 business meeting.
  7. Begin posting the meeting on Saturday, no later than Sunday morning. We will “revisit” this topic in our October 2012 Business Meeting to discuss possible modification of our website and literature to reflect this change.
    For more information on this group conscience decision, please refer to Proposal 9 from the April 2019 business meeting.
  8. Add language about an On-call Meeting Leader List to Weekly Topic Leader Message and make additional edits to the Weekly Leader Listkeeper responsibilities.
  9. Recommended Language:“If you would like to be added to the on-call meeting leader list, please reply and let me know. You will be added to a list of volunteers who are willing to quickly post a weekly topic when the scheduled chair is unavailable. The only requirement is that you are available to check your email every Saturday/Sunday and respond quickly to a request from the Weekly Leader Listkeeper, so she can find someone to chair in a timely manner.”
    For more information on this group conscience decision, please refer to Proposal 10 from the April 2019 business meeting.

  10. Add form letter to GROW form letters page titled Weekly Leader Reminder Letter which is sent to the upcoming leader on Wednesday.
    Recommended Language: “If you would like to be added to the on-call meeting leader list, please reply and let me know. You will be added to a list of volunteers who are willing to quickly post a weekly topic when the scheduled chair is unavailable. The only requirement is that you are available to check your email every Saturday/Sunday and respond quickly to a request from the Weekly Leader Listkeeper, so she can find someone to chair in a timely manner.”
    For more information on this group conscience decision, please refer to Proposal 10 from the April 2019 business meeting.
  11. Add form letter to GROW form letters page titled Weekly Leader Reminder Letter which is sent to the upcoming leader on Wednesday.
  12. Recommended Language:
    Dear [Name]:
    I’m sending you a friendly reminder that you are scheduled to chair this upcoming Sunday. I’ll be attaching a clean copy of the updated meeting format to this email. Let me know if you have trouble opening it or copying it to an email. Please remember not to add any urls in your post!

    **Please reply to this email to verify your availability to lead this Sunday. You must send your meeting lead email on Saturday night, no later than Sunday morning, to ensure that ladies in various time zones will receive the meeting on Sunday morning.
    If, for some reason you cannot chair the meeting this Sunday, please let me know before Saturday so I can find a replacement leader.

    *For a list of meeting topics that have been previously used, visit the following link on the GROW webpage Meeting Topics webpage at http://g-r-o-w.com/meeting-topics/

  13. The current Step language pertinent to each month will be inserted into the regular meeting format for the month indicated. It should be inserted at the start of the Lead section, and the Weekly Leader may add her lead immediately after that. The Tradition will continue to be sent at the start of each month.

    For more information on this group conscience decision, please refer to Proposal 12 from the April 2019 business meeting.

  14. Add language about a On-call Meeting Leader List to Weekly Topic Leader Message and make additional edits to the Weekly Leader Listkeeper Responsibilities.

    For more information on this group conscience decision, please refer to
    Proposal 13 from the April 2019 business meeting.

    Recommended Language:

    “My name is [ Weekly Topic Leader Listkeeper Name ]. I am an alcoholic, and I’m also your
    Weekly Leader Listkeeper. I am taking volunteers for the [ time period ].
    Here is the calendar of our upcoming leaders scheduled to chair. A big GROW thank you to all
    who are committed to growing in service.

    Month: [ Month ]
    [ Date, Name ] Step Meeting
    [ Date, Name ]
    [ Date, Name ]
    [ Date, Name ]

    Here is your opportunity to volunteer to lead a weekly meeting, choosing a topic that relates to
    your individual experience, strength and hope or a topic you would like to hear about, that relates
    to alcoholism recovery. The requirements necessary to lead a meeting are 90 days of continuous
    sobriety and a member of GROW for more than 30 days.

    [The April 2019 GROW business meeting designated the first meeting of the month to be a
    STEP MEETING. Please limit your lead share to the step of the corresponding month.]

    If you would like to volunteer, just hit reply and let me know which available date you would be
    willing to lead. Here are the available dates:

    [ Month, Day ] Step Meeting
    [ Month, Day ]
    [ Month, Day ]
    [ Month, Day ]
    [ Month, Day ]

    We try to give thoughtful attention to those who would like to lead a meeting around their A. A.
    anniversary. If the date requested is already filled, you will be offered another available date.
    Around Wednesday or Thursday of the week before you’re set to chair, I’ll contact you and pass
    on the meeting format.

    If, for some reason you cannot do the meeting on your selected Sunday, please let me know as soon as possible so I can find a replacement leader.

    I look forward to hearing from each and every one of you. The topic meeting is a great way
    of saying “hi” and letting us all get to know you better.

    Thank you for your participation
    and thank you for letting me be of service.

    [ Name ]
    Weekly Leader Listkeeper

    P.S. As our membership is *growing*, we are getting duplicate names. When you respond
    please include your name and the first initial of your last name.”


  15. October 2019

  16. Adopt the new position descriptions for the Website Administrator, Webkeeper, and Webkeeper Backup.
    For more information on this group conscience decision, please refer to
    Proposal 1 from the October 2019 business meeting.

    Recommended Language:

    Website Administrator

    • 1-year term
    • 4 years of sobriety
    • 4 years in GROW membership
    • Served a full term as Webkeeper of the GROW website
    • Member of Business List
    • Voting member of the Steering Committee
    • Maintain GROW Server PLESK account
    • Maintain a periodic backup of the GROW database
    • Maintain GROW website updates (WordPress, theme and plugins)
    • Inform Steering Committee when updates are made to the website
    • Consult with Steering Committee before making substantial design or content changes to GROW website
    • Support Web-keeper and Backup Web-keeper on WordPress site issues
    • Provide Web-keeper and Backup Web-keeper with all necessary information and passwords to access all web accounts and web server
    • Provide the Web-keeper’s email address to the web hosting service and designate her as co-owner
    • As owner of the g-r-o-w web account, help ensure that the annual service fee is paid. If necessary, provide copies of invoice/receipt to GROW Treasurer for reimbursement
    • Upon retirement, transfer website account to successor, provide successor with all necessary information, including job guidelines, and serve as a mentor for a period of time to ensure continuity of service
    • Common duties and requirements to all Trusted Servant positions is described here.

    Webkeeper

    • 1-year term
    • 2 years of sobriety
    • 2 years in GROW membership
    • Served a full-term as Backup Web-keeper
    • Must be member of Business List
    • Voting member of the Steering Committee
    • Is second holder of the Treasurer’s passwords
    • Maintains public website (g-r-o-w.com) for GROW to provide information about Alcoholics Anonymous and for the purpose of attracting new members. Information should include:
      • Info about Alcoholics Anonymous
      • Info about GROW
      • Frequently Asked Questions
      • Our Guiding Philosophy
      • Guide for Email Etiquette
      • Traditions in Cyberspace
      • How to become a member
    • Maintain a password protected private section on g-r-o-w.com to provide GROW members with information about GROW, including:
      • List of trusted servants and job descriptions
      • Info about how we conduct business
      • Group conscience decisions
      • Common Welfare Guidelines
      • Important addresses
    • Work closely with the Business Meeting Chair and the Steering Committee to ensure that pertinent group history is preserved in the members’ section of the GROW website and that archived materials are accessible to GROW
    • Inform Steering Committee when updates are made to the website
    • Consult with Steering Committee before making substantial design or content changes to GROW website
    • Post all business meetings and keep updated throughout the business meeting
    • Ensure that any material posted on g-r-o-w.com appropriately protects the anonymity of anyone mentioned
    • Upon retirement, transfer website account to successor, provide successor with all necessary information, including job guidelines, and serve as a mentor for a period of time to ensure continuity of service
    • Common duties and requirements to all Trusted Servant positions is described here

    Webkeeper Back-up

    • 1-year term
    • 1 year of sobriety
    • 1 year in GROW membership
    • Member of Business List
    • Voting member of the Steering Committee
    • Maintains the Weekly Meeting Topics in the private section of g-r-o-w.com
    • Support Web-keeper in maintaining public website (g-r-o-w.com) for GROW to provide information about Alcoholics Anonymous and to for the purpose of attracting new members
      • Info about AA
      • Info about GROW
      • FAQs
      • Guideline for Email Etiquette
      • Traditions in Cyberspace
      • How to become a member
    • Support the Web-keeper in maintaining a password-protected private section on g-r-o-w.comto provide GROW members with information about GROW, including:
      • List of trusted servants and job descriptions
      • Info about how we conduct business
      • Group conscience decisions
      • Common welfare guidelines
      • Important addresses
    • Common duties and requirements to all Trusted Servant positions is described here.

    For more information on this decision, please see the summary for Proposal 1 from the October 2019 business meeting.

  17. The Sponsor Listkeeper job description is revised as shown, deleting bullets that have been struck out and adding the bullets shown in red.

    Rationale: During our discussions on the Temporary Mentor (newcomer committee and providing links to AA resources), it became clear that there are issues related to the Online Available Sponsors list/webpage because the people on that list do not always respond timely (or at all) to newcomers’ requests for help. Further, Available Online Sponsors do not rotate, and the only members that rotate on both the 12th Step List and the Sponsor List are the listkeepers. The Available Online Sponsor webpage creates the impression that only people on the sponsor list can sponsor, which in reality is not the case.

    For more information on this decision, please see the summary for Proposal 2.1 from the October 2019 business meeting.

    Recommended Language:

    Sponsor Listkeeper Job Description

    • 6 month term
    • 1 year sobriety
    • Must be member of Business List.
    • Maintains a list of group members who are willing to sponsor online, including: first name, last initial, DOS, email address, location of residence.
    • At the term’s beginning and midterm, confirms sponsor volunteers are still GROW members.
    • Twice each month sends reminders to the group that the list is available upon request.
    • Forwards sponsor list to members when requested.
    • At least once each month, mails sponsor list to the group (see
    • Sponsor List Announcement form letter). May want to resend if someone on the list drops out mid-month.
    • Each month, invites GROW members to volunteer to be online sponsors (see Sponsor List Invitation form letter).
    • Each month, verifies that each woman on the list of available online sponsors want to continue to serve as a temporary or permanent sponsor (see Sponsor List Confirmation form letter).
    • The Listkeeper and Sponsor Listkeeper will coordinate to ensure that when someone unsubs, if that person is listed on the Sponsor List, her name will be deleted from the list of available sponsors as well.
    • The Sponsor Listkeeper will work with the Temporary Mentor to assure that newcomers who want a sponsor are assigned a temporary sponsor.
    • Common duties and requirements to all Trusted Servant positions is described here.
    • Wording for letter commonly used is provided in the link below:
      • Sponsor List Announcement
      • Sponsor List Invitation
      • Sponsor List Confirmation
  18. Revise the current form letters for the Sponsor Listkeeper so that they are easier to read and focus on only one idea. Separate the content into: (1) monthly mailing to GROW membership announcing the available online sponsees, (2) monthly invitation for GROW members to volunteer to be included on the Sponsor List, and (3) monthly confirmation that people on the sponsor list wish to remain there.

    For more information on this group conscience decision, please refer to Proposal 2.2 from the October 2019 business meeting.

    Recommended Language:

    Sponsor List Announcement:

    Dear Women of GROW,

    Grateful Recovering Online Women supports sponsorship. We offer this list to you of women who are willing to sponsor on-line. Many of us have found there is nothing like a live voice at the end of the phone, or a warm hug in a f2f contact when we are overwhelmed with a problem in our lives. On-line sponsorship can add another dimension to your recovery as on-line meetings. Please be aware that you can also ask anyone in GROW to be your sponsor. Online sponsors are not limited to this list. Know that it may take a few trials to find the right fit for you in a Sponsor.

    For more information about sponsorship, please visit our web page on sponsorship (g-r-o-w.com/member-welcome/trusted-servants/online-sponsors/) in GROW’s members only section (password: sobertodayhow2484). You can also find AA’s “Questions and Answers on Sponsorship” at www.aa.org/assets/en_US/p-15_Q&AonSpon.pdf.

    List of Available Sponsors:
    [list sponsor names and information]
    Phone numbers of many on the above list are available upon request.

    [Name]
    Sponsor Listkeeper

    Sponsor List Invitation [New Form Letter]

    Dear Women of GROW,

    You can enhance your sobriety by offering to sponsor other alcoholics and share what has been given to you with others. If you would like to offer your name as a potential online sponsor in this group, please review the GROW web page on Sponsorship at g-r-o-w.com/member-welcome/trusted-servants/online-sponsors/ (Password: sobertodayhow2484).

    You might also refer to AA’s pamphlet “Questions and Answers on Sponsorship” at aa.org/assets/en_US/p-15_Q&AonSpon.pdf.
    If after reviewing this information, you want to add your name to our list, please send me the following information:

    name
    · geographic location
    · sobriety date
    · telephone number (if you wish)
    · current e-mail address
    · whether you are interested in being a temporary sponsor for a new member to GROW

    You will then be added to our Available Online Sponsors list which is sent to the group each month and to those who ask about sponsorship (whether on a temporary or permanent basis). Know the list is updated every month, and you must affirm your desire to stay on the list from month to month. Please know that you may be asked to sponsor newcomers and be alert to a suggested response time of 48 hours.

    Thank you,
    [Name]
    Sponsor Listkeeper

    Sponsor List Confirmation [New Form Letter]

    Dear Volunteer:

    Thank you for your service this past month by putting your name and contact information forward for being a sponsor in GROW. If you wish to continue next month, please Reply to [Sponsor Listkeeper Name].

    If you do not reply by the end of the month, I will remove your name from the list unless and until you contact me again.

    If you want to continue to be on the list, please send me any corrections or changes in your sponsor information.

    Thank you,
    [Name]
    Sponsor Listkeeper
    [e-mail address]

  19. Eliminate the Newcomer Committee

    Rationale: The Newcomers Committee was created in the October 2018 business meeting to provide support to the Temporary Mentor. As proposed, the committee would have been made up of women who are new to sobriety – to whom new members to GROW and sobriety could better relate. When the Temporary Mentor called for volunteers, no newcomers volunteered; however, several women with long-term sobriety did volunteer.

    The committee began with 11 members, but two of them have withdrawn. Of the nine remaining members, two are willing at this time to be temporary sponsors for new GROW members. The current Temporary Mentor has not experienced workload conflicts and has not had to call on the committee for help except to find a temporary sponsor for the one new member who have asked about it.

    While established to help both the Temporary Mentor and new GROW members who are also new to sobriety, the Newcomer Committee did not achieve the goal of having members within their first year of sobriety. Rather, the members have long-term sobriety. Further, only two of the nine members are, at this time, available to be Temporary Sponsors for new members.

    The current Temporary Mentor has been able to handle the workload without recourse to the Committee. Therefore, the Newcomers Committee has been inactive and is not needed.

    For more information on this decision, please see the summary for Proposal 2.5 from the October 2019 business meeting.

  20. Revise the Temporary Mentor job description to add a bullet for coordinating with the Sponsor Listkeeper to assure new members have the current GROW Sponsor List.

    For more information on this decision, please see the summary for Proposal 2.3a from the October 2019 business meeting.

    Recommended Language:

    Temporary Mentor Job Description

    • 1 year term
    • 1 year of continuous sobriety
    • 1 year membership in GROW
    • Must be a member of the Business List
    • Will be a member of the Steering Committee
    • Read GROW mail daily to note when the Greeter introduces new members in order to contact the new member privately to offer additional support in making solid connection with the Group and/or AA
    • About 2-3 days after she joins, contact each new member to explain your position as Temporary Mentor (TM), offering to answer questions or provide guidance until the member feels comfortable in the GROW group (see Temporary Mentor #1 form letter)
    • Work with the Sponsor Listkeeper to assign a Temporary Sponsor when requested and provide new members a link to the Sponsor Listkeeper.
      Refer the newcomer to other online AA resources, as well as ways to find face-to-face AA resources
    • Maintain working relationship with, and assist new member as needed with learning, GROW email etiquette guidelines
    • Each month, the Temporary Mentor will send a short letter reminding GROW members of AA resources available to them
    • Establish and lead a Newcomer Committee (that may include members who are new to recovery from alcoholism) who will assist in supporting newcomers to GROW and AA
    • Common duties and requirements to all Trusted Servant positions is described here
  21. Replace the existing Temporary Mentor Letter #1 with the following.

    Rationale: The letter on the test website is outdated and does not reflect changes that were approved in the October 2018 and April 2019 business meetings. The second paragraph in the proposed letter reflects those decisions and a change that is necessary given our Group Conscience decision to eliminate the Available Online Sponsors webpage from GROW’s website. It also reminds newcomers that they can ask anyone in GROW to be their sponsor.

    For more information on this decision, please see the summary for Proposal 2.4 from the October 2019 business meeting.

    Recommended Language:

    Hi [ New Member Name ],

    I am [ Mentor Name ], Temporary Mentor for GROW. I see that you joined GROW recently and I’d like to welcome you! In the past, some members have found our information overwhelming at first, so we created this position (Temporary Mentor) as a helpful resource should you have questions and/or concerns about how our group and/or AA works.

    Just a reminder that you can learn more about AA by visiting one of these links:

    • The Alcoholics Anonymous general services office (GSO) and information such as the AA Big Book (titled “Alcoholics Anonymous”) or the “12 Steps and 12 Traditions,” along with many pamphlets as well as links to local resources for AA.
    • AA’s Online Intergroup (OIAA) where you can find meeting lists as well as real-time phone numbers and other Internet types of meetings.
    • AA’s Grapevine magazine with stories and audio stories and Grapevine subscription options.
    • Each month, our Sponsor Listkeeper sends out a list of women in GROW who have volunteered to sponsor our members. When you read a share that touches you personally or that reflects what you want in sobriety, I recommend that you write to them. After you know them better, you can ask them to sponsor you. The Sponsor Listkeeper can send you a list of available sponsors in GROW. Please be aware that you can ask anyone in GROW to sponsor you. You do not have to limit your choices to the List of Available Online Sponsors. In case you would like to contact our Sponsor Listkeeper, you can write to her at [SLK e-mail].

      It would be my pleasure to correspond with you by email (or phone) so if you’d like some help, just let me know. Thanks.

      [ Temporary Mentor Name ]
      GROW Temporary Mentor

  22. Add the introductory paragraphs to the online sponsor webpage at g-r-o-w.com/member-welcome/trusted-servants/online-sponsors/ that addresses online sponsorship.

    Rationale: After removing the available online sponsors webpage, GROW should address using online sponsors to help our members, especially our new members, navigate the process of finding an online sponsor.

    For more information on this decision, please see the summary for Proposal 2.6a from the October 2019 business meeting.

    Recommended Language: “Many of us have found there is nothing like a live voice at the end of the phone, or a warm hug in face-to-face contact when we are overwhelmed with a problem in our lives. On-line sponsorship can add another dimension to your recovery as do on-line meetings. Each month, GROW provides a list of available online sponsors who have volunteered for this service. Please be aware that you can also ask anyone in GROW to be your sponsor. Online sponsors are not limited to this list. Know that it may take a few trials to find the right fit for you in a Sponsor.

    GROW’s Sponsor Listkeeper sends out the list of available online sponsors at the beginning of each month. If you want to contact our Sponsor Listkeeper, you can find the e-mail address of the current Trusted Servant by going to the Members section on our website at http://g-r-o-w.com/member-welcome/trusted-servants/. At the bottom of the page will be a link to the current roster. Look for the Sponsor Listkeeper on that list. You’ll need the password to enter the Members’ section. It’s sobertodayhow2484.”

2018 – Group Conscience Decisions

2018 Group Conscience Decisions

During the October 2018 GROW Business meeting, the following Group Conscience decisions were approved:

  1. Delete item d. (Web Page Information) in the GROW FYI CONTENTS section of the FYI Letter sent out by the Secretary each month.
    For more information on this group conscience decision, please refer to Proposal 2 from the October 2018 business meeting.
  2. Add a reminder to the Weekly Meeting Format Letter (between the Preamble and “How It Works”) to emphasize the principle of anonymity in our meetings: “Who you see here, what you hear here, when you leave here, let it stay here.”
    • Recommended Language: Insert the following sentences as a separate stand-alone paragraph between the Preamble and “How It Works” in the Weekly Meeting Format Letter.
      • “Who you see here, what you read here, when you leave here, let it stay here. (Anonymity refers to personal information and personal issues – not the message of recovery.)”

    For more information in this group conscience decision, please refer to Proposal 3 from the October 2018 business meeting.

  3. Increase the monthly contribution to Dean Collins (oso-aa.org) to reimburse him for any time and effort to support GROW’s website, particularly the new website WordPress configuration. Double the current contribution from $12 per month ($72 for six months) to $24 ($144 for six months).
    • Recommended Language: Edit the sub-bullet in the Treasurer’s job description under the 11th bullet (“Pay all group expenses…”) to reflect the change in contributions to oso-aa.
      • $24.00 monthly to OSO-AA (PayPal: dean.collins@insightplanners.com) (6 months expenses)

    For more information about this group conscience decision, please refer to Proposal 4 from the October 2018 business meeting.

  4. Each month, the Temporary Mentor will send a short letter reminding GROW members of AA resources available to them. She will also include the recommended language in Temporary Mentor Letter #1.
    • Recommended Language: Add a new 10th bullet to the Temporary Mentor job description as follows.
      • Each month, the Temporary Mentor will send a short letter reminding GROW members of AA resources available to them.

    For more information in this group conscience decision, please refer to Proposal ## from the October 2018 business meeting.

  5. Insert the following language as a new third paragraph in Temporary Mentor Letter #1 and as a monthly stand-alone message to GROW:
    • Just a reminder that you can learn more about AA by visiting one of these links:
    • The Alcoholics Anonymous general services office and information such as “The AA Big Book and 12 & 12, along with many pamphlets as well as links to local resources for AA.
    • AA’s Online Intergroup (OIAA) where you can find meeting lists as week as real-time phone and other Internet types of meetings.
    • AA’s Grapevine magazine with stories and audio stories and Grapevine subscription options.

    For more information in this group conscience decision, please refer to Proposal ## from the October 2018 business meeting.

  6. Expand on the Temporary Mentor by establishing a Newcomer Committee, as the Sponsorship pamphlet suggests some groups do.
    • Recommended Language: Add as a new 11th bullet to the Temporary Mentor job description as follows.
      • Establish and lead a Newcomer Committee (that may include members who are new to recovery from alcoholism) who will assist in supporting newcomers to GROW and AA.

    For more information in this group conscience decision, please refer to Proposal ## from the October 2018 business meeting.

  7. The General Services Representative (GSR) will post the GSO Calendar of Events each month to the GROW list. The Calendar is contained in the back pages of the current quarterly Box 4-5-9.
    • Recommended Language: “You can find the GSO Calendar of Events on pages 11-12 [depending on the month] of the 4-5-9 Newsletter [Note: link to the newsletter changes for each issue].”

    For more information in this group conscience decision, please refer to Proposal ## from the October 2018 business meeting.

  8. The Grapevine Representative (GVR) will post a link to the calendar on the Grapevine website each month. This may be within her report or separate from it.
    • Recommended Language: Add a new 8th bullet to the Grapevine Representative’s job description as follows.
      • Either as part of the Grapevine Form Letter or in a separate message to GROW members, the GVR will share a link to the Grapevine Calendar of Events (at http://www.aagrapevine.org/calendar).

    For more information in this group conscience decision, please refer to Proposal ## from the October 2018 business meeting.

  9. The new GROW Website extension to the April 2019 meeting granted by default.

2011 – Group Conscience Decisions

2011 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2011.

April 2011

  • Approved new job description for "Temporary Mentor."
  • Modified job description of "Weekly Leader Listkeeper from a 6-month to a one-year term.
  • Modified the Job Description of the Greeter by adding: “Sends copy of current Weekly Topic to new members as they join.”
  • Agreed to table discussion about new back-up positions. Rather, our present Rotating Back-up Trusted Servant will get in touch privately with the other Trusted Servants, for whom she is providing back-up, to exchange contact information to ease the transition if the need arises to call upon her to assist with one of the Lists. We can revisit this topic in the October Business meeting.
  • Agreed to add a Back-up Greeter (2nd Greeter) position to share the workload with the Greeter. The Job Description would be the same as for Greeter.

October 2011

  • Approved minor changes in our monthly letter that goes out to the membership and the letter that goes out to members upon joining the business list to make these letters more accurate and to “streamline” the process.
  • Approved modifications to Greeter Letter #2 sent to new members to: simplify the letters, correct grammatical errors, and provide instruction for access to their personal web pages and / or retrieve their passwords. Change the wording in Letter # 2 to read: "If you would prefer to receive the Digest version, please contact our Listkeeper at grow-owner@oso-aa.org and she will make the change for you."
  • Approved modifications to the current letter that the Greeters send to the group, to introduce a new member by including the new member name and email address at the beginning of the letter rather than at the end.
  • Approved modifications to the Listkeeper’s Job Description to clarify how to manage former members who wish to re-join the group and to eliminate a listed task which is outdated.
  • Approved modifications to the Treasurer’s Job Description to clarify that the incoming Treasurer will be responsible to set up a PayPal and checking account dedicated to GROW collections and activity.
  • Approved change to the wording in our “12 Step Opportunity Letter” to make it consistent with the wording in that letter (i.e. change “12” to “12th”).
  • Approved posting on the GROW website a listing of prior topics and the lead shares.
  • Approved modifications to the Job Description of the Weekly Leader Listkeeper (WLL) to discontinue the mid-week re-posting of the topic by the WLL and to discontinue re-posting the Step & Tradition letters in the middle of the month. It was also suggested that the Weekly Chairperson may re-post the topic/meeting if she chooses to do so.
  • Approved changes to the Job Description for the Rotating Back-up to offer back-up assistance to the following Trusted Servant positions: Weekly Leader Listkeeper, Birthday Listkeeper, Temporary Mentor, 12th Step Chair and Sponsor Listkeeper.

2010 – Group Conscience Decisions

2010 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2010.


May 2010

  • It was decided to add the most recent Group Inventory to the GROW Web Page.
  • It was decided to hold our next Group Inventory in June 2010.

November 2010

  • It was decided that the Webmaster be a non-rotating TS position
  • It was decided to reinstate the position of Rotating Backup
  • It was decided not to have GROW Business cards
  • It was decided to add to the “Welcome” letter a paragraph that advises all members to add grow@oso-aa.org to their address book
  • It was decided to have a new position temporary mentor to assist new members adjusting to online AA
  • It was decided to send a polite reply to person sending survey and then referral to OIAA.
  • It was decided to adding the following to the webkeeper and back-up webkeeper job descriptions designs, develops, and maintains the GROW website so that it is accessible to people with visual disabilities as well as those without visual disabilities.

2009 – Group Conscience Decisions

2009 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2009.


April, 2009

Note: during the April meeting, the GROW group changed from Binhost to OSO-AA because of increasing concerns for the support of the list servers.

  • Treasurer and PayPal Account
    Each Treasurer will setup a paypal account that would be for the duration of the treasurer’s term and that each subsequent treasurer open a new PayPal account.
  • Having an either / or signer for account
    It was decided that we will keep it simple by having one signer for account.
  • Frequency of Treasurer reports
    It was decided that the Treasurer will every 6 months to the Business Meeting and monthly to the Steering Committee.
  • Treasurer as sole signer and controller of bank account
    It was decided that the Treasurer will be sole signer and controller of the bank account.

2008 – Group Conscience Decisions

2008 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2008.


January, 2008

GROW authorizes the Treasurer to pay our email list
service provider bill up to six months in advance, as per an earlier
group conscience decision


April, 2008

  • Second Signer for Treasurer
    A group conscience decision was made to have a
    non-rotating 2nd signer to assist the treasurer.
  • Frequency of Business Meetings
    It was decided to hold business meetings twice per year in April and October.

October, 2008

  • Common Language for Trusted Servants
    It was decided to separate out certain text (called “common language” during discussion) in the trusted servant positions an post these statements in one place only, with a link in each description to this common language.
  • Weekly Meeting reminders and posting of chairs
    It was decided to post regular weekly reminders of the meeting topics and to post the upcoming chairs.
  • Change in Steering Committee structure
    It was decided to change the steering committee to the following guidelines:

    All trusted servants whose term is longer than six months are members of the steering committee. In addition, the Steering Committee will include the Immediate Past Business Chair, Immediate Past Secretary, Immediate Past GSR, and the Webkeeper.

    + The SC helps out trusted servants as needed.

    + If someone needs to step aside from a position, or if one becomes
    vacant for some reason, the SC seeks out volunteers and appoints them
    until the next business meeting.

    + In the case of “disruptions,” the SC follows the GROW guidelines,
    with the changes that three members are chosen from among the SC
    (instead of having it mandated which trusted servants intervene).

    • Trusted Servant Positions
      It was decided to change the trusted servant list to the following:

      • Birthday listkeeper
      • Business Chair
      • Greeter (1)
      • GSR representative
      • Listkeeper
      • Listkeeper Backup
      • OIAA rep
      • Secretary
      • Sponsor listkeeper
      • 12-step listkeeper
      • Treasurer
      • 2nd signer
      • Weekly topic listkeeper
      • Webkeeper
      • Webkeeper backup
    • Secretary and Business Chair responsibilities
      We reached consensus on the responsibilities for the Secretary and for the Busines Chair:

      Secretary

      • 1 Year term
      • 2 years sobriety
      • Must be member of Business List
      • Should have completed AA Steps 1 through 12
      • Adheres to confidentiality of private emails
      • Serves on the Steering Committee
      • Works closely with the other Trusted Servants including privately and
        discreetly informing members who stray from the guidelines
      • Maintains a list of emergency contact phone numbers of all trusted
        servants for use by trusted servants, not for general distribution
      • Keeps a current list of trusted servants and term dates
      • Calls for nominations/volunteers
      • Confirms nominees will accept and serve
      • Announces new trusted servants
      • Sends Steering Committee Welcome Letter to all new trusted servants
      • Fields questions sent both publicly and privately
      • Serves as temporary back-up to the Business Meeting Chair
      • Does NOT handle anything related to the business meeting
      • Informs the business chair if elections are needed for trusted servants
      • For duties and requirements common to all Trusted Servant positions, see Trusted Servant Common Duties.

      Business Meeting Chair

      • 2 year term
      • 5 years sobriety
      • Must remain member of Business List
      • Moderate business meetings; keep discussions focused on agenda
      • Keep track of and review all discussions
      • Be responsible for keeping the issues clear. If a motion is offered, be sure that it is stated clearly and distinctly so that all know what they are discussing and voting on.
      • Set agenda for meetings, placing items on the agenda in the order received.
      • Work closely with other trusted servants, especially the Secretary.
      • Serve as temporary back-up to the Secretary.
      • Know all group conscience decisions and guide group to adhere to them.
      • Have knowledge and good understanding of A.A. Traditions and A.A. Service Manual.
      • Have understanding of Group Conscience Guidelines and A.A. guidelines and how to apply them.
      • As much as possible, remain fair and unbiased, willing to listen and be flexible. (At times the Chair will need to remain flat-footed. Refer to A.A. Service Manual)
      • Have knowledge and good understanding of A.A. Concepts.
      • Review all posts from both business and main list for items which should be brought to the business meeting.
      • Be prepared for an increase in both public and private correspondence.
      • Be accountable for answering questions.
      • Writes and files minutes at end of each 4-day period for business list.
      • Writes and files a summary at end of each 4-day period for main list.
      • Counts votes during group conscience decisions.
      • Announces results of votes in business meeting minutes.
      • Receives information from Secretary if elections are needed.
      • If more than one volunteer for a position, calls for election, and counts votes
      • For duties and requirements common to all Trusted Servant positions, see Trusted Servant Common Duties.

2007 – Group Conscience Decisions

2007 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2007.


January, 2007

  • PayPal Guidelines [decision by consensus]

    Agreed to include PayPal as one option for making 7th Tradition contributions to GROW, and approved the following guidelines:

    1) GROW will offer PayPal as a method for making 7th Step Contributions.

    2) GROW will register for PayPal’s standard website payment service using an email account established only for this purpose and for use only by the GROW Treasurer and Secretary. The PayPal account and e-mail address will be connected to the account established by the Treasurer for the purposes of GROW finances. The e-mail address will stay the same through Treasurer and Secretary rotations. The password will change with each Treasurer and Secretary.

    3) The Treasurer’s 7th Tradition Letter will stress that PayPal is only one option for contributing to GROW and include the following informational warning to her message:

    If a member chooses to use PayPal as a payment option, she should be aware of the following:

    * PayPal is a safe money-exchange operation if (and only if) you follow their safety recommendations, which are posted very clearly on their website.

    * Always go to the website through typing in their URL: https://www.paypal.com (note the “s” is important).

    * Do not go to the website through a link on any email letter.

    * Always assume that an email message sent to you that says it is from PayPal is a scam. PayPal does not send out email to members.

    *If you are at all uncomfortable, consider using another means to contribute to GROW

  • .

  • Revised 7th Tradition Letters [decision by consensus]

    Hi Everyone,

    The basket is now being passed. Tradition Seven: “Every A.A. group ought to be fully self-supporting, declining outside contributions.” We have no dues or fees, but we do have expenses. These include rent for the listserver and web page, bank fees, and contributions to OIAA and GSO.

    Contributions are appreciated, and can be made by check or by PayPal. See procedures below.

    TO CONTRIBUTE BY CHECK

    Per group conscience, please make checks payable to [INSERT TREASURER’S NAME] with “GROW” in the memo line and mail to: [Treasurer’s name and mailing address]

    If you want confirmation of contribution, please include your e-mail address.

    TO CONTRIBUTE BY PAYPAL

    To contribute using PayPal, first read “Important Note About PayPal” below so you do this safely. Then, go to PayPal’s secure website: (https://www.paypal.com/us/)

    – If you don’t already have an account, sign up for a PayPal account

    – Click the Send Money tab

    – Enter an amount and recipients email, which is: tradition7@g-r-o-w.com

    – PayPal will send confirmation of your payment.

    =========================

    Important Note About PayPal:

    If you choose to use PayPal, please remember that PayPal is a safe money-exchange operation if (and only if) you follow the safety recommendations posted on the PayPal website.

    * To safely and securely access the PayPal website or your account, open a new web browser (e.g. Internet Explorer, Safari, Firefox) and type in the PayPal URL (https://www.paypal.com/us/) to be sure you are on the real PayPal site.

    * PayPal will send confirmation of payment. They will never ask for your password in an email. Always assume any email from PayPal asking for a reply is a scam and do not reply.

    *To learn more about protecting yourself from fraud, visit the PayPal Security Center. Click “Security Center” on the bottom of any PayPal page.

    *If you are at all uncomfortable using PayPal, consider sending your contribution by check.

    [ ENTER TREASURER’S NAME ]

  • Revised Job Descriptions [decision by consensus]
    • Secretary – To current wording we have added the following:

      “Receive copies of email messages sent to tradition7@g-r-o-w.com; have access to the GROW PayPal account at https://www.paypal.com/.”

    • Treasurer – To current wording we have added the following:

      “Receive copies of email messages sent to tradition7@g-r-o-w.com; have access to the GROW PayPal account at https://www.paypal.com/

      Set up password for the PayPal account; share this password with the Secretary *and the webkeepers.

    • Webkeeper – We do not currently have a job description for GROW webkeeper.

      A draft of a complete job description will be offered at the April business meeting. The following items will be included:

      As owner of EsoSoft account, change the forwarding information of tradition7@g-r-o-w.com with each new Treasurer.
      Receive copies of email messages sent to tradition7@g-r-o-w.com; have access to the GROW PayPal account at https://www.paypal.com/, and provide technical support to Treasurer as needed.

  • PayPal Account Ownerships [decision by consensus]

    Approved Laura B. to be listed as the “owner” of GROW’s PayPal account

  • PayPal Documentss [decision by consensus]

    Agreed PayPal documents need not be posted on the GROW website, but will be made available to members upon request.

  • Emergency Contact Information [decision by consensus]
    Agreed that all trusted servants will provide an emergency contact phone number to the GROW Secretary. This information will be available only to Trusted Servants, and not for general distribution.

July, 2007

  • Form Letters [decision by consensus]
    A simple list of letters and notices that are to be posted to GROW (what they are, which job does them, how often sent) will be maintained by the archivist and posted in the members-only section of the GROW website.
  • Rotating Backup [decision by consensus]
    Agreed to create a new trusted servant titled “Rotating Back-up.” This trusted servant would be “on call” to temporarily carry out the tasks of the Birthday Listkeeper, the Sponsor Listkeeper, and the Weekly Meeting Lead Listkeeper if necessary.

    Rotating Back-up Job Description

    1 year term

    1 year sobriety
    Must be member of business list
    Review GROW mail daily
    Be available to temporarily carry out the tasks of the Birthday, Sponsor, and Weekly Meeting Lead listkeepers, as necessary.
    Have an understanding of the duties of each job
    Know how to access job descriptions and form letters necessary to carry out the tasks
    Send letter of introduction to new birthday, sponsor and weekly mtg. listkeepers when they begin new term.
    Maintain current copies of birthday, sponsor and weekly meeting lead lists
    Provide successor with all necessary information, and serve as a mentor for a period of time to ensure continuity of service.

    The following are helpful to this position:
    o Organized
    o Good E-mail program such as Eudora, Outlook, etc.
    o Reliable Server
    o Good communication skills
    o Be able to cut, copy, paste, and save to a folder

  • Secretary Backup [decision by consensus]
    Agreed that the Business Chair backs-up Secretary.
  • Steering committee Welcomes New Trusted Servants [decision by consensus]
    Agreed that the Steering Committee will send out a welcome letter to each new trusted servant. The letter will include a thank you and simple guidelines, including where to find her job description, who to ask for help, and what to do if she can’t complete her duties. The one letter will include the names and contact information for all of the trusted servants.

October, 2007

Job Descriptions [decision by consensus]

Agreed to make the following changes to job descriptions for the purpose of uniformity and clarity:

BUSINESS MEETING CHAIR
Added to “Work with Secretary and Listkeeper to deal with disruptions”…
*in keeping with Our Common Welfare Guidelines, as approved group conscience.* (with link to common welfare guidelines)

GREETER
Add links to Greeter letters 1 and 2

LISTKEEPER
Add links to E-Mail Etiquette and Monthly Listkeeper Message
Add to “Work with Chair and Secretary to deal with disruptions”…
*in keeping with Our Common Welfare Guidelines, as approved group
conscience.* (with link to common welfare guidelines)

SECRETARY
Add links to Etiquette and FAQ
Delete Welcome Letter, add Greeter letters 1 and 2 with links
Add: Send Steering Committee Welcome Letter [link] to all new trusted servants.
Add: “Work with Chair and Listkeeper to deal with disruptions”…
*in keeping with Our Common Welfare Guidelines, as approved group
conscience.* (with link to common welfare guidelines)

SPONSOR LISTKEEPER
Delete “Periodically confirm sponsor volunteers are still GROW members”
Replace with: “At the term’s beginning and midterm, confirm sponsor volunteers are still GROW members. “
Add to “Once each month mail sponsor list to the group and seek
additional volunteers for online sponsoring”…
***”using Sponsor Letter Template approved by group conscience”

TREASURER
Delete: “# Send weekly announcements to the group, passing the basket (announcement includes a postal mailing address for contributions)
Replace with: Send weekly passing-the-basket announcement to the group, using the 7th Tradition Announcement Template approved by group conscience. Be sure to include your postal mailing address for mail-in contributions (with link)

12 STEP VOLUNTEER LISTKEEPER

Delete: “Occasionally verify that members of the 12 Step Committee are
current GROW members
Replace with: “Verify once a month that members of the 12 Step Committee are current
GROW members.”

Delete: “Send out periodic [MONTHLY] announcements”
Replace with: “Send out monthly announcements to the group regarding Step
opportunities, using 12-Step Opportunity Letter approved by group
conscience.”

WEEKLY LEADER LISTKEEPER

Delete: “Schedule should be completed up to three months in advance”
Replace with: “Schedule should be completed for no more than three
months in advance.

Delete “Make periodic announcements to the group asking for volunteers
Replace with “At the end of each month, call for topic volunteers to fill the 3rd unfilled month, using Weekly Leader Template approved by group conscience.” (with link.)

Webkeeper & Backup [decision by consensus]

Agreed to the following job descriptions for the webkeeper and webkeeper backup:

WEBKEEPER

Non-rotating term
2 years sobriety
2 years GROW membership

Must be member of Business List

Be a non-voting member of the Steering Committee

Maintain public website (g-r-o-w.com) for GROW to provide information about Alcoholics Anonymous and for the purpose of attracting new members, Information should include:
–Info about Alcoholics Anonymous
–Info about GROW
–Frequently Asked Questions
–Our Guiding Philosophy
–Guide for Email Etiquette
–Traditions in Cyberspace
–How to become a member

Maintain a password protected private section on g-r-o-w.com to provide GROW members with information about GROW, including:
–List of trusted servants and job descriptions
–Info about how we conduct business
–Group conscience decisions
–Common Welfare Guidelines
–Archives in keeping with group conscience guidelines
–Important Addresses

Work closely with GROW Archivist and Steering Committee to ensure that pertinent group history is preserved and that archives are accessible to GROW members in keeping with the GROW Archives Guidelines.

Inform Steering Committee when updates are made to the website.

Consult with Steering Committee before making substantial design or content changes to GROW website.

Post quarterly business meetings and keep updated throughout the business meeting.

Ensure that any material post on g-r-o-w.com appropriately protects the anonymity of anyone mentioned.

As owner of the EsoSoft account, pay annual service fee and provide copy of invoice/receipt to GROW Treasurer for reimbursement.

As owner of the EsoSoft account, change the forwarding information of tradition7@g-r-o-w.com with each new Treasurer.

Provide the Backup Webkeeper’s email address to EsoSoft and designate
her as co-owner.

Provide Backup Webkeeper with all necessary information and passwords
to access the Esosoft account and web server.

Receive copies of email messages sent to tradition7@g-r-o-w.com; have access to the GROW PayPal account at https://www.paypal.com/, and provide technical support to Treasurer as needed. Must be able to reply to business and steering committee email within 48 hours. If unable to do so, should inform the steering committee in advance, or in the case of a computer related problem, telephone another member of the Steering Committee.

Upon retirement, transfer EsoSoft account to successor, provide successor with all necessary information, including job guidelines, and serve as a mentor for a period of time to ensure continuity of service.

The following are helpful to this position:

–Organized
–Good E-mail program
–Reliable Server
–Good communication skills
–Be able to cut, copy, paste, and save to a folder
–Basic knowledge of web design and development and
ability to problem solve server issues with service provider

BACKUP WEBKEEPER

Non-rotating term

2 years sobriety

2 years GROW membership

Must be member of Business List

Carry out duties as outlined in the Webkeeper Job Guidelines and
maintain g-r-o-w.com in the absence of the Webkeeper.

Be designated as co-owner of the EsoSoft account.

Receive, from the Webkeeper, all necessary information and passwords
to access the EsoSoft account and g-r-o-w.com web server.

As co-owner, receive copies of all email messages, invoices and
account statements from EsoSoft.

Receive copies of email messages sent to tradition7@g-r-o-w.com; have
access to the GROW PayPal account at https://www.paypal.com/, and
provide technical support to Treasurer as needed.

In the event of an emergency in which the Webkeeper is no longer
available, contact EsoSoft to make necessary changes in account.

In the permanent absence of the Webkeeper, assume the duties
permanently, or at least until the next business meeting when a new
Webkeeper can be selected.

In absence of the Webkeeper, pay annual EsoSoft service fee and
provide copy of invoice/receipt to GROW Treasurer for reimbursement.

Transfer EsoSoft account to permanent Webkeeper or designate new
Backup Webkeeper as co-owner, providing all necessary passwords and
information to access EsoSoft account and web server.

Serve as a mentor to replacement for a period of time to ensure
continuity of service.

Non-responding TS Language [decision by consensus]

Must be able to reply to business and steering committee email within 48
hours. If unable to do so, should inform the steering committee in
advance, or in the case of a computer related problem, make every effort
to telephone another group member who can let the Steering Committee know.

* Lack of response to business, steering committee, or direct personal
email by another trusted servant for a period of seven consecutive days
will be reason for a temporary replacement chosen by the steering committee.

* Lack of response to business, steering committee, or direct personal
email by another trusted servant for a period of fourteen consecutive
days will be reason for temporary replacement by steering committee
until a permanent replacement can be chosen by the next business meeting.

Birthday Listkeeper Job Description [decision by consensus]

We have agreed to change the Birthday Listkeeper’s Job Description as follows:

  • Add link to Sample Birthday Letter
  • Delete: “Send out notice to group toward end of month, asking who is
    celebrating 3-, 6-, 9-, 12- and 18-month birthdays in the following month (requesting replies to be sent privately.)”
  • Replace with: “Send out notice to group toward end of month, asking who is celebrating 30 days, 3-, 6-, 9-, 18-month, or any multiple of annual birthdays, in the following month (requesting replies to be sent
    privately.)”
  • Delete “Develop list of celebrants for each month and — at the end of
    each week — send to the group a list of those members who will celebrate 3-, 6-, 9-, 12- and 18-month birthdays during the coming week; or, if the Birthday Listkeeper so chooses, send birthday announcements to the group early in the a.m.on the day of each birthday.”
  • Replace with: Develop list of celebrants for each month and — at the end of each week — send to the group a list of those members who will celebrate 30 days, 3-, 6-, 9-, 18-month, or any multiple of annual birthdays during the coming week; or, if the Birthday Listkeeper so chooses, send birthday announcements to the group early in the a.m.on the day of each birthday.”

2006 – Group Conscience Decisions

2006 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2006.


January, 2006

By consensus:

  • Agreed that we want a summary of founders’ history and, with permission from Grapevine Magazine, a copy of the story “Oreos and a T-shirt” posted on our g-r-o-w.com Archives section.
  • Agreed that the current Treasurer term will be shortened to July so that the Secretary and Treasurer will rotate at the same time.
  • Agreed that GROW will maintain bank records for a period of seven (7) years.and that records older than seven (7) years will be destroyed.

By majority vote:

Adopted the following Archive Guidelines, which encompass and/or replace the Archive Proposal adopted in April 2000:

  1. The Archives are established to maintain a history of Grateful Recovering Online Women (GROW) in order to provide for an accurate rendering of the experience of GROW from its inception for the benefit of future GROW members and A.A. as a whole. We also recognize that archives serve a technical purpose in an online environment.
  2. GROW shares are automatically archived on the binhost server, and available to subscribed GROW members with a unique password which is disabled when the member is unsubscribed from GROW.
  3. GROW-BUS shares are automatically archived on the binhost server, and available only to GROW-BUS list members during business meetings.
  4. GROW and GROW-BUS archives are never publicly available. They are understood to be the property of the email list and will be deleted from the binhost server if or when the GROW email lists discontinue services with the binhost provider.
  5. Archives maintained by the Archivist and posted in the password protected members’ only section of g-r-o-w.com will include:

    a) A history written by the founders of GROW.

    b) A listing of trusted servant job guidelines, and current trusted servants and terms.

    c) Quarterly reports for the most recent 2 years from Treasurer, Listkeeper, Secretary, OIAA, GSR and Steering Committee Secretary.

    d) All Group Conscience decisions.

    e) Current letter and format templates used by or for Greeter-Welcomer, Listkeeper, email list provider, meeting format, 12 Step Chair, Topic Leader Chair, Sponsor Listkeeper, FYI, E-Mail Etiquette, etc.

    f) Business meeting agendas and minutes for the most recent 2 years.

  6. The GROW Archivist will maintain in her possession electronic back-up of those items listed in Section 5a through 5f.
  7. The GROW Archivist is authorized to destroy pre-binhost personal shares in her possession. She is further authorized to save, at her discretion, specific pre-binhost GROW email that could alter and/or further define GROW history with the understanding that these shares would never be made public.
  8. The GROW Archivist shall ensure that any non-binhost archived documents protect the individual anonymity, and shall work with the web keeper to ensure that these documents are appropriately displayed on g-r-o-w.com.

April, 2006

Adopted the following revision of the Archivist Job Description [decision by consensus]:

ARCHIVIST JOB DESCRIPTION

-Non-rotating term

-5 years sobriety

-1 year GROW membership

-Must be member of Business List

-Be a non-voting member of the Steering Committee

-Read all email from GROW meeting list, all email from GROW Business List,and all Steering Committee correspondence daily.

-Serve as focal person for GROW Archives, working with the Co-archivist, Steering Committee and Webkeeper to ensure that pertinent group history is preserved and that archives are accessable to GROW members in keeping with the GROW Archives Guidelines.

-Ensure that any publicly-presented material appropriately protects the anonymity of anyone mentioned.

-Maintain an electronic copy of pre-binhost archives as determined by GROW Archives Guidelines.

-Be able to access and research GROW and GROW-BUS archives on binhost as appropriate.

-Upon retirement, provide successor with all necessary information, including job guidelines, letter templates, and active lists; and serve as a mentor for a period of time to ensure continuity of service.

-The following are helpful to this position:

Organized

Good E-mail program such as Eudora, Outlook, Netscape, etc.

Reliable Server

Good communication skills

Be able to cut, copy, paste, and save to a folder

Good service sponsor

Adopted the following revision of the Co-Archivist Job Description [decision by consensus]:

C0-ARCHIVIST JOB DESCRIPTION

-1 year term

-3 years sobriety

-3 months GROW membership

-Must be member of Business List

-Be a member of the Steering Committee

-Provide support and back-up to the Archivist.

-Read all email from GROW meeting list, all email from GROW Business List,
and all Steering Committee correspondence daily.

-Maintain in her possession a an electronic back-up of pre-binhost archives as determined by GROW Archives Guidelines.

-Be able to access and research GROW and GROW-BUS archives on binhost as
appropriate.

-At the end of the term, provide successor with job guidelines and pre-binhost archives; and serve as a mentor for a period of time to ensure continuity of service.

-The following are helpful to this position:

Organized

Good E-mail program such as Eudora, Outlook, Netscape, etc.

Reliable Server

Good communication skills

Be able to cut, copy, paste, and save to a folder

Good service sponsor

Weekly meeting leaders should have a minimum of three months GROW membership and a minimum of three months sobriety [decision by consensus].


July, 2006

By consensus:

  • E-mail addresses of our trusted servants will be included in the monthly message sent by the Secretary to GROW.
  • All trusted servants are required to attend business meetings and will be automatically subscribed to the business list by the Listkeeper.
  • We will make our 7th Tradition contribution checks in the name of our treasurer.

October, 2006

By consensus:

  • We will include the word “daily” in the Greeter (and Back-Up Greeter) job description, with regard to reading GROW mail.
  • We will include a sentence in the Greeter (and Back-Up Greeter) job description to the effect that the Greeter send an e-mail to the 12-Step Volunteer Listkeeper about women who need extra support.
  • Reaffirmed that weekly meeting leads are sent on Sunday, with no time specified. The Weekly Lead Listkeeper may, at her discretion, maintain a list of available leaders she can call on to start the meeting if no lead is posted by Monday morning.

By majority vote:

  • Weekly meeting leaders should have a minimum of 30 days GROW membership and a minimum of 90 days of sobriety. (This changes group conscience by consensus of April 06)

2005 – Group Conscience Decisions

2005 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2005.


January 2005

Agreed by Consensus:

  1. The web hosting and domain registration accounts shall list Webmaster as owner. Webmaster will provide Web Committee with the necessary contact information so they can access the account should Webmaster be unable to. This would allow the Web Committee or a designee to change the account information, make payments, etc.
  2. Web Committee members who have the experience and willingness to serve as back up will be provided with the necessary information by Web Master to access the webserver to make changes or updates, if necessary.
  3. Committee members interested in learning about web building can do so little by little and help the Web Master monitor the website for mistakes, broken links and problems.

April 2005

Agreed by Consensus:

  1. Combined the Greeter/Welcomer job description to reflect the combining of these positions, a decision we made in Oct. 04, and which took effect when the last welcomers finished their terms. The revised job description reads as follows:

    Greeter/Welcomer Job Description

    -1 Year Term 1 Year Sobriety

    – Member of Business List

    – Receive inquiries requesting information about GROW from Listkeeper.

    – Send initial response to potential new member.

    – Keep track of inquiries.

    – After receiving appropriate response (sometimes need to clarify Third Tradition adherence or being female) subscribe them to the list.

    – After receiving confirmation from listservice that the subscription has been accepted, send a welcome letter to the new member (letter provided), and introduce new member to the group. ( Place in subject line: New Member [email address]

    – Respond to questions from new members regarding the group.

    – If new member does not have access to the web, forward group information, as requested.

    – Work closely with Listkeeper.

    – Send resubscription requests to the Listkeeper.

    – Provide successor with all necessary information, including job guidelines; and serve as a mentor for a period of time to ensure continuity of service.

    – The following are helpful to this position:

    -Good organizational skills

    -Frequent checks for e-mail

    -Good e-mail program with filters and know how to set them up

    -Be able to cut, copy, paste, and save to a folder

  2. An Archives Committee, comprised of Susan G., Lori, Gigi, and Timi T., is tasked with revising GROW’s archives procedures to reflect, as best as possible, the discussions we have had during this business meeting. The committee will seek input from our Listkeepers regarding their proposal before it is presented at the October business meeting.
  3. Revised Greeter’s letter to read as follows:

    Welcome to GROW! Now that you’re subscribed, this is one of two emails you will receive to help you start participating in our meeting right away. You might want to print these out for future reference.

    A new meeting topic is sent to everyone on the list each Sunday and we share throughout the week. On-topic and Off-topic shares are welcome. We ask that off-topic posts be appropriate for an AA meeting. Please
    note in your subject line if your share is off topic (we usually type Off: … )

    To share with the group, just address your email to grow@binhost.com and your post will be forwarded to all members.

    Please be sure your email is set to send and receive plain text, and do not type in all CAPS.

    The secretary posts information about the trusted servants and guidelines for our email etiquette once a month. The Listkeeper (the person who makes sure the technical side our email list works smoothly) also posts information monthly.

    You’ll find lots more information on our GROW web site. The URL for GROW is:

    http://www.g-r-o-w.com

    Some of the information is for members only, so you’ll need the following:

    user name: sobertoday

    password: how2484

    If you have questions not answered by our website information, please write me and I’ll be sure to answer or send your question to someone who can.

    I hope Grateful Recovering Online Women is helpful to you in your
    journey and growth in sobriety. Again, Welcome!


July 2005

By consensus:

  • Reaffirmed that Co-archivist fills in for Archivist during temporary absence of the Archivist.
  • Agreed to leave the Archivist and Co-archivist job descriptions as they are. Adding the word “continuous” is considered unnecessary and the words “membership of AA” redundant.

October 2005

MINUTES – By consensus

  • The Secretary and Chair will carry out their duties as written and the Secretary will post Minutes to both GROW and GROW-BUS, reaffirming previous group conscience.
  • GROW BUS Minutes should include enough detail to accurately record what transpires during each 4-day segment and should be identified in the subject line as “Minutes” rather than “Update” or “Summary.
  • The following clarification about what Minutes should contain is to be added to the Secretary’s job description:
    • What TS reports were presented to the meeting
    • What discussions were on the table
    • The outcome of the discussion
    • How that decision would be entered into the record as a GC Decision (wording)
    • What discussions are ongoing and a brief background as to why
    • If there was a change to a previous group conscience decision; what it is changing from and to
    • Any other business before us and the outcome
    • TS positions filled and still open
    • GROW website url and password

BIRTHDAYS – By consensus

It has been recorded as group conscience decision that GROW will celebrate quarterly sobriety dates in addition to the annual birthdays we now recognize, and the Birthday Listkeepers job description has been revised to reflect this change.

WEEKLY TOPIC – By consensus

Our Weekly Meeting Lead Listkeeper will resume maintaining a list of topic shares and pass the list on to her replacement; and for reference purposes, a list of topic shares will be displayed in the Archive section of g-r-o-w.com for a period of one year.

ARCHIVES – By consensus

GROW will discontinue the archiving of shares to GROW. We authorized our Archivist to save, at her discretion, specific GROW emails that could alter and/or further define GROW history with the understanding that these shares would never go public. (This applies to past, present and future archiving procedures).

We will maintain 10 digests at all times, leaving it to our Listkeepers and Archivists (guided by these and past unrevised group conscience decisions) to determine how and when to delete past archives and turn off the current archive option.

These decisions have been incorporated into the Archive Guidelines adopted in April 2000. GROW’s Archive Guidelines now read as follows:

GROW ARCHIVE GUIDELINES – (Adopted 4/00; revised 10/05)

The Archives are established to maintain a history of Grateful Recovering Online Women (GROW) in order to provide for an accurate rendering of the experience of GROW from its inception for the benefit of future GROW members and A.A. as a whole.

As of October, 2005, we do not archive shares to the GROW list and our Archivist is authorized to save, at her discretion, specific GROW emails that could alter and/or further define GROW history with the understanding that these shares would never go public.

We will maintain 10 GROW digests at all times, leaving it to our Listkeepers and Archivists to determine how and when to delete past archives and turn off the current archive option.

These decisions do not change the Archives Guidelines adopted in April, 2000.

Archives may include: Pertinent correspondence on founding of the group Listing of TS’s Terms, who/when, service responsibilities (when, why and if changed) Quarterly reports from each TS Group Conscience decisions Form letters (Greeter, Welcomer, Listkeeper, majordomo, meeting format, 12 Step Chair, Topic Leader Chair, Sponsor Listkeeper, FYI, E-Mail Etiquette, etc.) Changes within the group structure (ex, listserver change) Steering Committee Actions (summary) * Business meeting minutes and agenda’s Copies of the digest for a period of 2 years to be reviewed periodically to insure pertinent group history be preserved.

A representative sampling of the archives will be publicly displayed as suggested by the GSO Guidelines. These publicly presented archives will contain historical documents that may be of the greatest interest to the largest number its members. All other archives may be made available in a timely manner to current members upon request.

The current Archivist will serve as a nonrotating historian so that there will be a focal person for the collection.

The Archivist will receive copies of Steering Committee mail and be non-voice receiver of correspondence.

The Steering Committee will select a recording secretary among its members to provide a summary of Steering Committee discussions and actions.

The Archivist shall ensure that any publicly presented material appropriately protect the anonymity of anyone mentioned. i.e., the standard of first name-last initial shall apply.

A rotating Co-Archivist will assist the non-rotating Archivist. The Co-Archivist is a one year term (suggested length of sobriety – 3 years; suggested length of GROW membership – 3 months)


2004 – Group Conscience Decisions

2004 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2004. The previous year’s listings are for 2002; there were no group conscience decisions made in 2003.


January, 2004

Agreed to:

  1. continue to send our representative to OSC;
  2. oppose the the proposed OSC Charter;
  3. withhold any other decisions (and discussions) regarding OSC until the group arrives at a Charter we can support; and that we
  4. write a brief statement to this effect for our rep to share with OSC.

Changed Treasurer term length from one (1) year to two (2) years.


April, 2004

Agreed to add the following statement to the GSR/OCR job description:

  • ” Anticipate heavy increase in correspondence, especially during the months when OSC is in session.”

Agreed by vote to change the percentage of our excess funds donated to OIAA and GSO as follows:

  • GROW will contribute 20% to OIAA and 80% to GSO. Our OIAA Rep will privately let the OIAA Treasurer know that we are reducing our contribution in keeping with our letter of April, 2003.

Agreed by consensus to the following:

  • We will send the amount originally scheduled for April, as these funds were collected under the group conscience of a 50/50 split between OIAA and GSO.

July/August, 2004

The July business meeting was extended into August because the July meeting was interrupted by server problems. GROW changed listservers from Esosoft to Binhost during this time frame.

  • Agreed by unanimous vote to revise the treasurer job guidelines to include a requirement of at least one year as a member of GROW. (8/0404)
  • Agreed by consensus to withdraw from OSC. (8/0404)
  • Agreed by consensus that for the September 2004 inventory, we will use the same 12 inventory questions we have used in our previous two group inventories.
  • Agreed by consensus to increase our prudent reserve to $100 in anticipation of possible increased expenses with Treasurer rotation and new bank account in October.

October, 2004

  • Archives: The change to Binhost, which now provides us with password-protected searchable archives by date, topic, author and topic created several questions to answer. By consensus we decided: 1) We will continue providing the archive section on the g-r-o-w website. 2) The g-r-o-w website archive section will include a link to the Binhost archives; 3) The GROW archivist will continue to backing up the digests and saving them to a disk for safekeeping.
  • By consensus we reaffirmed that the archivist should be a non-rotating trusted servant.
  • By consensus we reaffirmed that our archive procedures are in keeping with traditions.
  • By consensus we decided that the Webkeeper should be a non-rotating trusted servant position and that there should be a back-up.
  • By consensus we agreed to combine the Greeter and Welcomer positions when the current Welcomers’ terms end.
  • By consensus we agreed that, because of restrictions by her local banks, our current treasurer, Annette, will ask for checks to be made out to her with GROW as a memo. (There is no consensus at this time to extend this decision to future treasurers).
  • By consensus we agreed that the Webkeeper and Archivist should be reimbursed for the cost of the website and the cost of disks needed to back up digests.
  • By consensus we agreed that the founder’s correspondence should be maintained by the founders and not available for general perusal. (There is no consensus at this time as to whether said correspondence should be available to someone other than the founders for research purposes).
  • By consensus we agreed that the GSR will serve as the OIAA alternate. (Clarification: We will have one OIAA representative who has no GSR duties and one GSR who also serves as the OIAA Alternate.

2002 – Group Conscience Decisions

2002 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2002. The next year’s listings are for 2004; there were no group conscience decisions made in 2003.


July, 2002

By consensus agreed to the following:

  1. That GROW continue to send an Online Service Representative to the Online Service Conferences, but that GROW will withhold any formal endorsement of the OSC until (at least) after a report on the next conference scheduled for January 2003.
  2. That the Online Service Representative advise the GROW steering committee and/or business list of Advisory ballots and any other significant decisions presented as representing group conscience for all online AA groups.

At our October 2002 business meeting, we may want to discuss provisions for the service position of Online Service Representative. In the meantime Tina and Karen will keep the steering committee informed, and our April 2003, business agenda will include a review of the report on the January 2003, conference.


2001 – Group Conscience Decisions

2001 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2001.


April 2001

  • By consensus agreed to add the responsibility for re-posting the topic mid-week to the Weekly Leader Listkeeper job description.
  • By consensus, the secretary will post the following reminder to the group at least once a month (this is in addition to the entire guide to email etiquette currently being posted): “Hi, Just a reminder that we here in GROW enjoy both on- and off-topic posts. While we send personal messages such as welcomes, hugs, and “enjoyed-your-share” comments privately, when one of our members needs help, we can all benefit from the show of open support and the sharing of experience, strength and hope shared publicly.
  • By consensus, agreed to conduct a group inventory in September, 2001.

October 2001

  • By consensus agreed:
    1. Hold off on putting a button on our website until we have a chance to see how it works for other groups; and
    2. Add a statement under our current OIAA link informing visitors that 24-hour help is available by visiting the OIAA website, or by calling Alcoholics Anonymous as listed in local telephone directories.
  • By consensus agreed that GROW welcomer(s) will send our online sponsor list to new members.

2000 – Group Conscience Decisions

2000 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2000.


January 2000

  • Due to an emergency change in our list service provider from Esosoft to World during the preceeding quarter, our list cost has increased. As there is no annual discount with the new service, we will pay on a monthly basis. The refund due us for advance payment on our previous account will be applied to the GROW website. The GROW website will remain at Esosoft, at least until these funds are spent.
  • The Secretary and the Business Meeting Chair service responsibility descriptions are revised to include:
    • must be able to commit to reading email on a daily basis;
    • must participate in all steering committee meetings;
    • must be able to reply to business and steering committee email within 48 hours. If unable to do so, should inform the steering committee in advance, or in the case of a computer related problem, telephone another member of the Steering Committee.
    • Lack of response to business, steering committee, or direct personal email for a period of seven consecutive days will be reason for a temporary replacement chosen by the steering committee.
    • Lack of response to business, steering committee, or direct personal email for a period of fourteen consecutive days will be reason for temporary replacement by steering committee until a permanent replacement can be chosen by the next business meeting.
  • GROW will host a special women’s chat session during the OIAA Suite hosting at 2000 International Convention. GROW “business cards” will be made available, the content of which will be decided by our OIAA representatives.
  • The OIAA representative will make at least quarterly reports to the group, relying on the steering committee as a sounding board to help sort out which issues affect A.A. as a whole and thus require a group conscience.
  • Adopted the following Archives Proposal:

    * The Archives are established to maintain a history of Grateful Recovering Online Women (GROW) in order to provide for an accurate rendering of the experience of GROW from its inception for the benefit of future GROW members and A.A. as a whole.

    * Archives may include: Pertinent correspondence on founding of the group Listing of TS’s Terms, who/when, service responsibilities (when, why and if changed) Quarterly reports from each TS Group Conscience decisions Form letters (Greeter, Welcomer, Listkeeper, majordomo, meeting format, 12 Step Chair, Topic Leader Chair, Sponsor Listkeeper, FYI, E-Mail Etiquette, etc.) Changes within the group structure (ex, listserver change) Steering Committee Actions (summary)

    * Business meeting minutes and agenda’s Copies of the digest for a period of 2 years to be reviewed periodically to insure pertinent group history be preserved.

    * A representative sampling of the archives will be publicly displayed as suggested by the GSO Guidelines. These publicly presented archives will contain historical documents that may be of the greatest interest to the largest number its members. All other archives may be made available in a timely manner to current members upon request.

    * The current Archivist will serve as a nonrotating historian so that there will be a focal person for the collection.

    • The Archivist will receive copies of Steering Committee mail and be non-voice receiver of correspondence.
    • The Steering Committee will select a recording secretary among its members to provide a summary of Steering Committee discussions and actions.
    • The Archivist shall ensure that any publicly presented material appropriately protect the anonymity of anyone mentioned. i.e., the standard of first name-last initial shall apply.

    * A rotating Co-Archivist will assist the non-rotating Archivist. The Co-Archivist is a one year term (suggested length of sobriety – 3 years; suggested length of GROW membership – 3 months)


April 2000

GROW will support a mail list being formed for the duration of the OIAA International Convention where convention visitors could share on the chosen topic, demonstrating how e-mail meetings work. GROW will ask for volunteers from the group to participate. We will not open the GROW mail list up to convention visitors.


July 2000

  • By consensus, adopted the Archives Committee report and recommendations for the archives Storage and Display.
  • By consensus, approved the Archivist position as a trusted servant.

    We have found nothing in A.A. literature stating that a non-rotating position cannot be considered a trusted servant. We believe that the person assuming the responsibility of archivist is being trusted to perform a considerable service for the group, and that in keeping with group autonomy, we can choose to define this non-rotating position as a trusted servant.

  • By consensus, approved procedure for replacing non-rotating Archivist if necessary.

    In the event that the permanent archivist must be replaced, the co-archivist will be offered the position of permanent Archivist. If the co-archivist declines, she will serve as temporary archivist until a permanent archivist is selected following our guidelines and normal procedures for selecting trusted servants.

  • By consensus, agreed to post the call for trusted servants at least 3 days before the start of a business meeting to maintain a 7-day window and stay in sync with the business meeting schedule.
  • By consensus, agreed that the relapse of a trusted servant is a matter to be handled privately by the Secretary, with support and advice from the Steering Committee as necessary. A trusted servant who relapses would be asked to resign and encouraged to return, when sober, to any open trusted servant position for which she is qualified.
  • By consensus, adopted a Co-Archivist job description

October 2000

By consensus, approved the following clarification to be added to the co-archivist job description: “Each new co-archivist is provided with an up-to-date archive file by the previous co-archivist, which she maintains and adds to during her term, then passes on to the next co-archivist.”


1999 – Group Conscience Decisions

1999 Group Conscience Decisions

This is a summary of the group conscience decisions made in 1999.


January 1999

  • All service commitments currently held shall be extended for a period of one month so all positions will expire during the month of a regularly scheduled business meeting. (One time only extension.)
  • Backup Trusted Servants will step in to a vacated position and fulfill the balance of the remaining term of those Trusted Servants resigning before their commitment is up.
  • The end of service commitment will be staggered for these positions to maintain continuity of subscribing service to our new members. (One time only.)
  • The topic will be reposted during the week with encouragement to hear from members who haven’t yet shared on topic.
  • Decisions about whether to immediately subscribe someone (possibly still drinking and asking for help and/or information) or send such requests on to the Greeters will be at the discretion of our Listkeeper.
  • The doors of the business meeting will remain open to all members for the duration of the meeting, and the steering committee will determine how to bring late comers up to speed with the least amount of disruption to the business at hand.
  • GROW does not allow group postings of any copyrighted material for which permission to distribute has not been obtained from the copyright owner.

April 1999

The business list will be closed at the end of each quarterly business meeting. All members will be unsubbed from the business list, and will need to re-subscribe to the business list at the start of each new business meeting.


October 1999

  • GROW will, in addition to our regular weekly topics, have a Step discussion and a Tradition discussion each month; Step and Tradition to correspond with the month. (To begin immediately). The following format will be sent every Sunday separately from the weekly topic:

    Subject Line: Step and Tradition Topic

    According to group conscience, GROW holds monthly Step and Tradition discussions to correspond with the month. This being [month], you are invited to share on Step ____ and Tradition _____ in addition to the weekly topics.

    Step _____ (Include as it appears in the contents of the 12 x 12)

    Tradition _____ (Include both short and long form).

  • The group secretary position shall be assigned the role of list “owner.”
  • Beginning with the March invoice, we will change payment on account to Esosoft from semi-annual to annual. We will increase our prudent reserve to accommodate this change.
  • The dates of service for our Members at Large will run from November through October (appointed during October business meeting, rotate out at the end of the next October business meeting).

1998 – Group Conscience Decisions

July 1998
  • 7/6/98 – To archive group history
  • 7/7/98 – To register group with GSO
  • 7/8/98 – Seventh tradition distribution
  • 7/13/98 – To develop a website for the group
  • 7/17/98 – To conduct business on a separate mail list
  • 7/18/98 – To hold business meetings quarterly (in the months of January, April, July, October) using a 4-day format. No digest on business list.
  • 7/19/98 – To use Esosoft as Listserver
  • 7/23/98 – Adoption of Traditions in Cyberspace
  • 7/27/98 – Trusted Servants positions will be filled by either volunteer or nominee. If more than one meets group guidelines, the position will be filled by election.
  • 7/28/98 – Steering Committee: purpose and who serves.
  • 7/29/98 – To hold periodic group inventory (how often still to be determined)
August 1998
  • 8/3/98 – Adopted weekly meeting format
  • 8/4/98 – Several general guidelines
    • Group Conscience Guidelines
    • Group Guidelines for Mail List Etiquette
    • Common Welfare Guidelines (disruptions procedure)
  • 8/11/98 – Online Sponsor Statement
  • 8/14/98 – Greeter letter; Birthday Listkeeper Service Responsibilities; Trusted Servants, terms of Service and Sobriety Requirements
  • 8/17/98 – Archivist to develop service responsibilities after a trial period in this position
  • 8/19/98 – Treasurer Service Responsibilities
  • 8/20/98 – To use Esosoft WWW services for website. Only AA recovery links to be included
  • 8/21/98 – Name of Group “Grateful Recovering Online Women (GROW)
  • 8/22/98 – To pay Esosoft for 6 months service each pay period. To pay by check (cash) not credit card.
  • 8/23/98 – To send new meeting announcement to appropriate sources; several service position responsibilities:
    • Welcomer Service Responsibilities
    • Chair Service Responsibilities
    • Greeter Service Responsibilities
    • GSR Service Responsibilities
    • Leader Listkeeper Service Responsibilities
    • OIAA Rep Service Responsibilities
    • Secretary Service Responsibilities
    • 12 Step Listkeeper Service Responsibilities
    • Sponsor Listkeeper Service Responsibilities
  • 8/24/98 – Listkeeper Service Responsibilities; several “form” letters:
    • Pass-the-Basket Announcement
    • majordomo Letter – Main List
    • majordomo letter – Business List
    • Welcomer Letter
  • 8/25/98 – Several items:
    • 12 Step Volunteer Letter
    • FYI Letter Format, to include list of current trusted servants, group addresses and web page information.
    • Secretary to serve as second signer on checking account in case of emergency
  • 8/31/98 – All Group Conscience Decisions have a six month “no revisit.”
September 1998
  • 9/2/98 – To have password-protected members-only web pages for member information not of general interest to the public.
  • 9/3/98 – Only the approval address will be shown on the public pages of the website; reply to be set to sender of original mail
  • 9/4/98 – First group inventory to be held in September, 1999 and at least every two years thereafter.
  • 9/5/98 – First business meeting to be held in January, 1999.