Proposal 4: New Website Proposal
Proposal 4.1: GROW will create new website using WordPress as its platform to be hosted on the current host (oso-aa.org). The workgroup will present the proposed website in October 2018 that will include revised job descriptions for the Webkeeper and Webkeeper Backup as well as for a new Trusted Servant position of Website Administrator.
Workgroup Report/Proposal:
The workgroup proposes creating new website using WordPress as its platform. This allows for an archival, user-friendly, device-responsive solution that has plagued our current website. We recommend hosting it with our current host (oso-aa.org). The cost of hosting will not change from our current contributions. The cost for building the new website will be $0 as it will be built by members of the workgroup.
The process for building the new website will take 5-6 months to complete, and it is the intent of the workgroup to migrate the content of the old website to the new website without any major changes. However, due to the nature of the new platform (WordPress) there may be some deviation in its structure. It is the intent of the workgroup to note any such deviation and present it as a proposal for approval in the October business meeting.
Proposed detail timeline:
Set up the site and structure – 2 weeks
Copy content over 30 pages a month; current website has 91 pages – 3 months.
Review and test – one month
Discuss and iron out roles and description of trusted servants – admin, web-keeper and backup web-keeper. Prepare proposals to present in October – 2 weeks
Standards and rules (category/tags) for web-keepers, checklist for admin – 1 week
Prepare proposal(s) to be approve for site deviation(s) – 1 week
Projected total time – 4 1/2 months – 6 months (to allow for life events)
The workgroup recommends adding an Admin trusted-servant position with a specific list of functions to manage and oversee the backend of the website. We also recommend modifying the roles of webkeeper and backup webkeeper to the functions of maintaining the content of the website. We recommend that all these positions be rotating and voting members of the steering group. The specifics and detailed responsibilities of these roles will be presented in the October meeting.
It is our intent from this proposal is to get approval from the membership to proceed with building the new website.
It is outside the scope of this proposal to 1) review and modify the role of the Treasurer to be the keeper of the domain and host as they are the ones that transfer payment to those pertinent entities and 2) to review the contributions paid to oso-aa.org.
We will now have three days to discuss this proposal. Discussions will close at the end of the day on Wednesday, April 4.
A follow-up note to Proposal 4.1: We did not acknowledge the members of the Website workgroup. Our thanks to: Tanya C (Workgroup Leader & Webkeeper), Cheryl D (Webkeeper Backup), Laurie C, Gigi D, and Allison M. I am assuming that these women will answer questions about the proposal.
Summary of Comments on Proposal 4.1
Results of Voting on Proposal 4.1
Of the 28 members on the business list, 21 voted in favor of the proposal. No one voted against it. Therefore, we have a unanimous Group Conscience decision, and the workgroup is now authorized to complete the tasks outlined in their Report/Proposal. We want to thank the workgroup for their ongoing efforts to improve GROW’s website: Tanya C (Workgroup Leader & Webkeeper), Cheryl D (Webkeeper Backup), Laurie C, Gigi D, and Allison M.
Group Conscience Decision:
GROW will create new website using WordPress as its platform to be hosted on the current host (oso-aa.org). The workgroup will present the proposed website in October 2018 that will include revised job descriptions for the Webkeeper and Webkeeper Backup as well as for a new Trusted Servant position of Website Administrator.