1019 – Business Meeting Summary

Oct 2019 – Business Meeting Summary

For the October 2019 meeting, 22 members signed up to attend.

The business meeting began on October 1, 2019. Proposal 1.1 was submitted by Tanya Q. to document the job descriptions for WEB Admin, WEB Keeper and WEB Keeper Backup.
There was discussion about the requirements as a grow member, the term of service and the progression of a trusted servant through all 3 positions. We were able to come to agreement and the proposal was approved unanimously on the first vote.

Proposals 2.1 through 2.4 defined the responsibilities of the Sponsor Listkeeper and the Temporary Mentor and the form letters associated with both positions.
There was support for the proposals with the exception of whether or not to email names and email addresses for women willing to sponsor to every new member and the placement of some wording. The proposals were approved with the moving of one paragraph in a letter and the change that online sponsors would be sent to any member who requested the information. The votes on the proposed letters was unanimous. The vote on the job descriptions was not unanimous but did pass by the required 2/3 majority.

Proposal 2.5 was unanimously approved for the elimination of the Newcomer Committee.

Proposal 2.6 changed the language concerning online sponsors to match the proposed job description/ form letters. There was discussion concerning having the GROW member password in the information. Once that was removed, the proposal was unanimously approved.

1019 – Proposal 2.6.a: Online Sponsors Page

Proposal 2.6.a: Change the GROW Webpage to Align with the Changes Suggested Concerning Online Sponsors

Rationale: After removing the available online sponsors webpage, GROW should address using online sponsors to help our members, especially our new members, navigate the process of finding an online sponsor.


Minority Opinion Discussion on Proposal 2.6.a

I disagree because the member is in the members only section, the password is no longer necessary,
We could change the language to something like ….
You can find the current trusted servants email in the list of Grow’s current Trusted Servants.

I agree with Laurie, in that I think we should delete the last sentence of the last paragraph that addresses the password. It’s not needed because the member would already be in the members’ section.
Therefore, I change my vote to “No.”

I also feel the password should be deleted/is unnecessary

Thank you members. Here is why I voted No on Proposal 2.6 for the Sponsor pages.
I agree with Laurie’s comment and I would like to add that I want our new web site to be accurate. It would be nice to keep it simple and not filled with errors and redundancies.
The web site password on this page is redundant and should be excluded. Not only that, but it could confuse a new member, since the website will not call for the password again.
To me this could be seen as a housekeeping item and taken care of by webkeepers, but since it came up in the Proposal, we need to straighten it out in the business meeting.


Results of Voting on Proposal 2.6.a

Proposal 2.6.a received 14 yes and 0 no votes. The motion passes.


Group Conscience Decision

Add the introductory paragraphs to the online sponsor webpage at g-r-o-w.com/member-welcome/trusted-servants/online-sponsors/ that addresses online sponsorship.

Many of us have found there is nothing like a live voice at the end of the phone, or a warm hug in face-to-face contact when we are overwhelmed with a problem in our lives. On-line sponsorship can add another dimension to your recovery as do on-line meetings. Each month, GROW provides a list of available online sponsors who have volunteered for this service. Please be aware that you can also ask anyone in GROW to be your sponsor. Online sponsors are not limited to this list. Know that it may take a few trials to find the right fit for you in a Sponsor.

GROW’s Sponsor Listkeeper sends out the list of available online sponsors at the beginning of each month. If you want to contact our Sponsor Listkeeper, you can find the e-mail address of the current Trusted Servant by going to the Members section on our website at http://g-r-o-w.com/member-welcome/trusted-servants/. At the bottom of the page will be a link to the current roster. Look for the Sponsor Listkeeper on that list.

1019 – Proposal 2.4.a: Temp Mentor Letter #1

Proposal 2.4.a: Replace the existing Temporary Mentor Letter #1 with the following.

Hi [ New Member Name ],

I am [ Mentor Name ], Temporary Mentor for GROW. I see that you joined GROW recently and I’d like to welcome you! In the past, some members have found our information overwhelming at first, so we created this position (Temporary Mentor) as a helpful resource should you have questions and/or concerns about how our group and/or AA works.

Each month, our Sponsor Listkeeper sends out a list of women in GROW who have volunteered to sponsor our members. For your convenience, I include the current list at the bottom of this note. You can watch for shares from these women on the mailing list. When you read a share that touches you personally or that reflects what you want in sobriety, I recommend that you write to them. After you know them better, you can ask them to sponsor you. The Sponsor Listkeeper can send you a list of available sponsors in GROW.  Please be aware that you can ask anyone in GROW to sponsor you. You do not have to limit your choices to the List of Available Online Sponsors. In case you would like to contact our Sponsor Listkeeper, you can write to her at [SLK e-mail].

Just a reminder that you can learn more about AA by visiting one of these links:

  • The Alcoholics Anonymous general services office and information such as the AA Big Book (titled “Alcoholics Anonymous”) or the “12 Steps and 12 Traditions,” along with many pamphlets as well as links to local resources for AA.
  • AA’s Online Intergroup (OIAA) where you can find meeting lists as well as real-time phone numbers and other Internet types of meetings.
  • AA’s Grapevine magazine with stories and audio stories and Grapevine subscription options.

It would be my pleasure to correspond with you by email (or phone) so if you’d like some help, just let me know. Thanks.

Temporary Mentor Name ]
GROW Temporary Mentor

[List of Available Sponsors]

Rationale:  The letter on the test website is outdated and does not reflect changes that were approved in the October 2018 and April 2019 business meetings. The second paragraph in the proposed letter reflects those decisions and a change that is necessary given our Group Conscience decision to eliminate the Available Online Sponsors webpage from GROW’s website. It also reminds newcomers that they can ask anyone in GROW to be their sponsor.


Minority Opinion Discussion on Proposal 2.4.a

I disagree because – the list for sponsors should be available by request. Not simply sent to all the new members .

I like all in red, except the sentence beginning *for your convenience* which I think should be omitted. This is because the woman has already been informed (in same letter) to look out for a twice monthly list shared to the group. I too believe she needs to ask for this herself.

Also, we’re living in a techno age where info is shared too easily by some. We have lots of new members who are young and so are switched on to tech/phone. I don’t think this info should be prone to being put out there any more than it already is.

I disagree with including the sponsor list in the letter. I think it could easily be shared out.

I agree with Louise and Laurie. Remove the struck out sentences and I am good to go.s Laurie.

 


Results of Voting on Proposal 2.4.a

Proposal 2.4.a has passed, 12 yes and 1 no, so we achieved 2/3 majority.


Group Conscience Decision

Proposal 2.4.a has passed, 12 yes and 1 no, so we achieved 2/3 majority.

Recommended language for the Temporary Mentor Letter is now as follows.

Hi [ New Member Name ],

I am [ Mentor Name ], Temporary Mentor for GROW. I see that you joined GROW recently and I’d like to welcome you! In the past, some members have found our information overwhelming at first, so we created this position (Temporary Mentor) as a helpful resource should you have questions and/or concerns about how our group and/or AA works.

Just a reminder that you can learn more about AA by visiting one of these links:

  • The Alcoholics Anonymous general services office and information such as the AA Big Book (titled “Alcoholics Anonymous”) or the “12 Steps and 12 Traditions,” along with many pamphlets as well as links to local resources for AA.
  • AA’s Online Intergroup (OIAA) where you can find meeting lists as well as real-time phone numbers and other Internet types of meetings.
  • AA’s Grapevine magazine with stories and audio stories and Grapevine subscription options.
  • Each month, our Sponsor Listkeeper sends out a list of women in GROW who have volunteered to sponsor our members. When you read a share that touches you personally or that reflects what you want in sobriety, I recommend that you write to them. After you know them better, you can ask them to sponsor you. The Sponsor Listkeeper can send you a list of available sponsors in GROW.  Please be aware that you can ask anyone in GROW to sponsor you. You do not have to limit your choices to the List of Available Online Sponsors. In case you would like to contact our Sponsor Listkeeper, you can write to her at [SLK e-mail].

It would be my pleasure to correspond with you by email (or phone) so if you’d like some help, just let me know. Thanks.

Temporary Mentor Name ]
GROW Temporary Mentor

1019 – Proposal 2.3.a: Temp Mentor Job Desc

Proposal 2.3.a:  Revise the Temporary Mentor job description to add a bullet for coordinating with the Sponsor Listkeeper to assure new members have the current GROW Sponsor List.


Minority Opinion Discussion on Proposal 2.3.a

I disagree with providing all new members the list. I believe the list itself needs to be a request There for the job description needs not state this as a requirement for this position .

I voted ‘no’ for the very same reason stated by Laurie below (above).

I d like the list to be a request, not included in the email, and also voted no.

Nicely done. However – Work with the Sponsor Listkeeper to assign a Temporary Sponsor when requested, —is fine. But –
provide new members the email address for Sponsor Listkeeper, and include a link to the web page with the password for members with instructions to select the ONLINE SPONSOR page for more information.
– should be removed –
All of this information is in the FYI PAGE. Sent out by the greeters. And in temp mentor letter one. So it is not a separate task- and redundant info .
I would suggest using bullet points for separate tasks , And I would remove this last sentence.

My exact reasons for voting no.  Leave the list off and I am good with the rest of it. As below.
Work with the Sponsor Listkeeper to assign a Temporary Sponsor when requested, provide new members a link to the Sponsor Listkeeper, and include the current list of GROW Sponsors at the bottom of Temporary Mentor #1 form letter.

Agree with Laurie that the Sponsor list should not be sent to all members by our Temporary Mentor. Only those who want the list should be sent it. They can find it by contacting our Sponsor List Keeper with links that we give them.  This is an simple way to show someone how to begin to take responsibility for themselves and to learn how to ask for help, two basic precepts of early recovery. Having lost confidence in ourselves, when we find the things we do working for us, it restores our confidence and self-worth. Let’s encourage that!

I agree with Gigi.  I think bullet points should definitely be used as that makes easy to read and follow.


Results of Voting on Proposal 2.3.a

Proposal 2.3.a received 19 yes and 0 no votes.


Group Conscience Decision

The Temporary Mentor job description now reads as follows.

Temporary Mentor Job Description

  • 1 year term
  • 1 year of continuous sobriety
  • 1 year membership in GROW
  • Must be a member of the Business List.
  • Will be a member of the Steering Committee.
  • Read GROW mail daily to note when the Greeter introduces new members in order to contact the new member privately to offer additional support in making solid connection with the Group and/or AA.
  • About 2-3 days after she joins, contact each new member to explain your position as Temporary Mentor (TM), offering to answer questions or provide guidance until the member feels comfortable in the GROW group (see Temporary Mentor #1 form letter).
  • Work with the Sponsor Listkeeper to assign a Temporary Sponsor when requested and provide new members a link to the Sponsor Listkeeper.
  • Refer the newcomer to other online AA resources, as well as ways to find face-to-face AA resources.
  • Maintain working relationship with, and assist new member as needed with learning, GROW email etiquette guidelines.
  • Each month, the Temporary Mentor will send a short letter reminding GROW members of AA resources available to them.
  • Common duties and requirements to all Trusted Servant positions is described here.

1019 – Proposal 2.6: Online Sponsors page

Proposal 2.6: This proposal suggests changes to the GROW webpage to align with the changes suggested concerning online sponsors


Discussion on Proposal 2.6

Joan, I think maybe the committee overlooked the paragraph starting with “many of us have found….
I don’t see the need to include it twice. It appears in the Sponsor List Announcement and in the introductory paragraph about online sponsorship. My opinion.

Thank you for forwarding the comment, Joan. However, I disagree. The reason for duplicating the language is to be consistent from one GROW source to another. Proposal 2.2 is for the Sponsor List Announcement form letter that the Sponsor Liskeeper sends out each month, while Proposal 2.6 adds the same language to our website page on sponsors will will remain the same over time. To me, the issue isn’t how many times it’s said but whether we are consistent in GROW’s different ‘publications.’

My one concern about this is that our password is printed in this. I’d like to see our password remain in emails. I would prefer not to see it printed on Members pages. I know, someone has to have already used it to have gotten to the Members pages. Then they don’t need it again, do they?

Thanks for the clarification Danna & Gigi. I agree this is about having consistency across our “publications”.

I had not thought of that, thank you Gigi! I agree

This sounds great— I agree with the proposed changes.


Results of Voting on Proposal 2.6

Proposal 2.6 received 14 yes and 4 no votes. The minority opinion will present.


 

1019 – Proposal 2.5: Newcomer Committee

Proposal 2.5: This proposal is made to eliminate the Newcomer Committee

Rationale: The Newcomers Committee was created in the October 2018 business meeting to provide support to the Temporary Mentor. As proposed, the committee would have been made up of women who are new to sobriety – to whom new members to GROW and sobriety could better relate. When the Temporary Mentor called for volunteers, no newcomers volunteered; however, several women with long-term sobriety did volunteer.

The committee began with 11 members, but two of them have withdrawn. Of the nine remaining members, two are willing at this time to be temporary sponsors for new GROW members. The current Temporary Mentor has not experienced workload conflicts and has not had to call on the committee for help except to find a temporary sponsor for the one new member who have asked about it.

While established to help both the Temporary Mentor and new GROW members who are also new to sobriety, the Newcomer Committee did not achieve the goal of having members within their first year of sobriety. Rather, the members have long-term sobriety. Further, only two of the nine members are, at this time, available to be Temporary Sponsors for new members. The current Temporary Mentor has been able to handle the workload without recourse to the Committee. Therefore, the Newcomers Committee has been inactive and is not needed.


Discussion on Proposal 2.5

Sadly this was a flat-out bust. F2f practice did not translate well into the online world.

Is this something that has worked in the past? Maybe we could try for another round of the committee? I know I would’ve liked that when I first signed up. I personally try to reach out to the new women because I have heard that it’s hard for them to relate to the shares. Then again, maybe it hasn’t worked because the need hasn’t been strong enough. I don’t know the demographic of the people signing up. The group definitely does seem to be made up of people who find online support once they’re already established in their sobriety.

It is interesting that a lot of women coming to GROW now have some sobriety under their belts and may not need the Newcomer help – and I do believe that many of us reach out to the newcomers – maybe it isn’t necessary. The orientation to the site and the shares are important and the digest is always there. Just my thoughts.

By way of explanation, we had an incident in which a newcomer asked someone on the sponsor list to sponsor her, and did not get a reply for over a week. Or maybe she never got one. I was Immediate Past TM and the one who was doing the job at the time consulted with me. We came up with this idea, and in GROW once we have a group conscience in place, it must stand for a minimum of one year.
This is the end of that year. The idea was mine and I felt it was risky. This is something that does not translate well from the f2f world to online. In early sobriety I had a f2f sponsor and she directed me in a meeting to go talk to a newcomer. I would never have thought I had anything to offer. I learned that day that sometimes a newcomer can relate better to someone with a month than 15 years. But without that encouragement to go do it, online newcomers will not step forth, we have found. There have been no shortage of newcomers this year, yet you are the only one who has stepped up. So I don’t think this will work.
GROW has Greeters, Sponsor listkeeper and sponsors, Temporary Mentor, and 12th Step Volunteers with a listkeeper for that group. IMHO we do lots to support newcomers. We encourage new members to go to f2f meetings and functions and to find f2f sponsors. At some point it is up to each new member to put together her own spiritual tool kit. The fact is, sometimes people have to go out again to realize that they need this. We are here to plant seeds as well as to nurture new recovery and support on-going recovery. I hesitate to share this because it is long. Thank you for bearing with me.

I think the ad hoc committee has done a great job of ensuring that new women in particular have access to a temporary sponsor. Many thanks, guys, for the work put in here.
The newcomer committee didn’t work out, Sarah. I was TM after Gigi (and just before Danna) and, due to approx eight women all at once calling out for help, I was spending a lot of time writing back and forth. Gigi suggested a NC so we tried it out. However, that brief period of the eight needing help wasn’t repeated (not in my time left as TM and I don’t think in the present TM’s experience).
I think establishing a close-working link (as has been suggested by the committee) between the sponsor listkeeper and the TM will serve the same purpose as the NC was originally intended to serve. This way, though, the women willing to be sponsors will be able to indicate whether they will be available as temporary sponsors too. I like it. It’s simple and straightforward. Less convoluted as we were in danger of having too many pathways for the newcomers and none closely enough aligned as to ensure effective communication.

Thank you Gigi and Louise for clarifying this. I thought that the NC was a great idea but if you both say there is no need, I’m all for simplicity.

I also appreciate the clarification and feel that we have the positions in place to adequately address the needs of newcomers if and when they are willing.

 


Results of Voting on Proposal 2.5

Voting: Seventeen (17) participants in favor, and no one voted against Proposal 2.5. Therefore, Proposal 2.5 is adopted as a Group Conscience decision.


Group Conscience Decision:

  • The Newcomer Committee has been eliminated.

1019 – Proposal 2.4: Temp Mentor Form

Proposal 2.4: This proposal suggests changes to the Temporary Mentor Form Letters


Discussion on Proposal 2.4

Hi Ladies, I thought the flow of the letter would be better with the new addition closer to the list of sponsors. So I changed it up so you could see how you like it with the different placement. Laurie

Responses

I like it Laurie, thank you.

Again in this proposal as in 2.3, I am reluctant to post the names of our potential sponsors to every new member. This letter states: For your convenience, I include the current list at the bottom of this note. Our committee did not have time to iron this out, so I am bringing it to the business meeting.
The SLK (Sponsor List Keeper) letters say nothing about the potential sponsors having their names sent to every new member. There is no way for a potential sponsor to know this will happen. I just don’t think that’s a good idea. Maybe no one else minds but I would so I have to say something. And if the group decides to go with the list being sent to every new member, I will accept it.

I agree, I like this way too.

I like this way too

Thank you Laurie. I like it.

I also like this appreciate your efforts Laurie.

 


Results of Voting on Proposal 2.4

Proposal 2.4 received 16 yes and 3 no votes. The minority opinion will present.


1019 – Proposal 2.3: Temp Mentor Job Desc

Proposal 2.3: This proposal suggests changes to the Temporary Mentor Job Description


Discussion on Proposal 2.3

Again, my one hesitation with this is that the women who offer to be on the Sponsor list may not realize that their names are going to every new member. I would much rather see new members have to do a little bit of work by reaching out to our Sponsor Listkeeper to obtain that list of names.

Here is my thinking: We have over 400 members now, yet we hear from a small percentage of them. Yet all 400 have received the list of sponsors. I would not put my name out there for that level of exposure. Women who continue to operate on the level of thinking that it’s easy to stop drinking, I’ll just join a group, may not be responsible enough to keep that list close. They may return to drinking and become too careless. They could have saved the list to their contacts and be hacked. It’s just not safe enough for me.

This is a good point. I don’t think it’s a huge barrier to have women take the extra step and request the sponsor list.

Love it. Great work ladies


Results of Voting on Proposal 2.3

Proposal 2.3 received 14 yes and 3 no votes. The minority opinion will present.


 

1019 – Proposal 2.2: Sponsor Listkeeper Form

Proposal 2.2: This proposal suggests changes to the Sponsor Listkeeper form letters

Proposal: Revise the current form letters for the Sponsor Listkeeper so that they are easier to read and focus on only one idea. Separate the content into: (1) monthly mailing to GROW membership announcing the available online sponsees, (2) monthly invitation for GROW members to volunteer to be included on the Sponsor List, and (3) monthly confirmation that people on the sponsor list wish to remain there.


Discussion on Proposal 2.2

Joan, I think maybe the committee overlooked the paragraph starting with “many of us have found….
I don’t see the need to include it twice. It appears in the Sponsor List Announcement and in the introductory paragraph about online sponsorship. My opinion.

Thank you for forwarding the comment, Joan. However, I disagree. The reason for duplicating the language is to be consistent from one GROW source to another. Proposal 2.2 is for the Sponsor List Announcement form letter that the Sponsor Liskeeper sends out each month, while Proposal 2.6 adds the same language to our website page on sponsors will will remain the same over time.
To me, the issue isn’t how many times it’s said but whether we are consistent in GROW’s different ‘publications.’

So…. do we need to include something on the letter to confirm that they still want to be on the sponsor list that they are still a member of GROW and wish to be of service to the membership.

I like the new form letters. I like the system for the SLK.

Thanks for the clarification Danna & Gigi. I agree this is about having consistency across our “publications”.

Following up on Laurie’s point about clarifying that one is a sponsor in GROW, we could simply add “in this group” to the letter where it is now placed in red (below). Letter #3 already mentions that this sponsorship is in GROW.

Alternatively, we could add something to the effect of One must be a member of GROW to be on this list, or something like that at the end of the first paragraph.

Thank you for the amendment. However, I feel the check between the SLK by the Listkeeper to confirm someone is still a current member should remain. I’m not sure why it would be a good idea to take this out. I have done two roles – 12th Step Listkeeper & Sponsor Listkeeper and found it was essential for me to check in with the Listkeeper as members do unsubscribe and it takes the Listkeeper a minute to run the check.

I am suggesting this as an addition to having the SLK confirm with the listkeepers. The persons signing up to be sponsors should know that they are supposed to remain members of our group to stay on the list.

I must say I never thought of it before this meeting but having email addresses that could be shared is a concern. I would be comfortable with keeping the list of available sponsors just on the website. I do feel it should still be required to check monthly with the women to see if they still want to be a sponsor on the list and are still a part of GROW. This is potentially the first contact a new person will make and therefore its important we try to make sure it is correct.


Results of Voting on Proposal 2.2

Voting: Seventeen (17) participants in favor, and no one voted against Proposal 2.2. Therefore, Proposal 2.2 is adopted as a Group Conscience decision.


Group Conscience Decision:

Updated Sponsor Listkeeper form letters are as follows:

# 1 – Sponsor List Announcement:
Dear Women of GROW,
Grateful Recovering Online Women supports sponsorship. We offer this list to you of women who are willing to sponsor on-line. Many of us have found there is nothing like a live voice at the end of the phone, or a warm hug in a f2f contact when we are overwhelmed with a problem in our lives. On-line sponsorship can add another dimension to your recovery as on-line meetings. Please be aware that you can also ask anyone in GROW to be your sponsor. Online sponsors are not limited to this list. Know that it may take a few trials to find the right fit for you in a Sponsor.

For more information about sponsorship, please visit our web page on sponsorship (g-r-o-w.com/member-welcome/trusted-servants/online-sponsors/) in GROW’s members only section (password: sobertodayhow2484). You can also find AA’s “Questions and Answers on Sponsorship” at www.aa.org/assets/en_US/p-15_Q&AonSpon.pdf.

List of Available Sponsors:
[list sponsor names and information]
Phone numbers of many on the above list are available upon request.

[Name]
Sponsor Listkeeper

#2 – Sponsor List Invitation [New Form Letter]
Dear Women of GROW,

You can enhance your sobriety by offering to sponsor other alcoholics and share what has been given to you with others. If you would like to offer your name as a potential online sponsor in this group, please review the GROW web page on Sponsorship at g-r-o-w.com/member-welcome/trusted-servants/online-sponsors/ (Password: sobertodayhow2484). You might also refer to AA’s pamphlet “Questions and Answers on Sponsorship” at aa.org/assets/en_US/p-15_Q&AonSpon.pdf.

If after reviewing this information, you want to add your name to our list, please send me the following information:

· name
· geographic location
· sobriety date
· telephone number (if you wish)
· current e-mail address
· whether you are interested in being a temporary sponsor for a new member to GROW

You will then be added to our Available Online Sponsors list which is sent to the group each month and to those who ask about sponsorship (whether on a temporary or permanent basis). Know the list is updated every month, and you must affirm your desire to stay on the list from month to month. Please know that you may be asked to sponsor newcomers and be alert to a suggested response time of 48 hours.

Thank you,
[Name]
Sponsor Listkeeper

#3 – Sponsor List Confirmation [New Form Letter]
Dear Volunteer:

Thank you for your service this past month by putting your name and contact information forward for being a sponsor in GROW. If you wish to continue next month, please Reply to [Sponsor Listkeeper Name].

If you do not reply by the end of the month, I will remove your name from the list unless and until you contact me again.

If you want to continue to be on the list, please send me any corrections or changes in your sponsor information.

Thank you,
[Name]
Sponsor Listkeeper
[e-mail address]

1019 – Proposal 2: Sponsor Listkeeper TS

Proposal 2: Sponsor Listkeeper job description

This proposal suggests changes to the Sponsor Listkeeper job description.


Rationale: During our discussions on the Temporary Mentor (newcomer committee and providing links to AA resources), it became clear that there are issues related to the Online Available Sponsors list/webpage because the people on that list do not always respond timely (or at all) to newcomers’ requests for help. Further, Available Online Sponsors do not rotate, and the only members that rotate on both the 12th Step List and the Sponsor List are the listkeepers. The Available Online Sponsor webpage creates the impression that only people on the sponsor list can sponsor, which in reality is not the case.


Discussion on Proposal 2.1

My one hesitation about this Proposal is that a person could theoretically no longer be a member of GROW and still remain on the Sponsor list, if the Sponsor Listkeeper does not check in with the listkeepers monthly or so.  Someone could unsub (either by themself through our admin pages or through the listkeepers) and still be receiving letters from the SLK, responding to them, and remaining on the Sponsor list.  It's a really small detail so I hesitate to even bring it up, but something keeps telling me to mention it.

I am in agreement about keeping in the checks to ensure those on the sponsor list are actually still subscribed members of GROW. This is a requirement of others eg 12th Step Listkeeper- to check monthly. Thanks Gigi for the clarification as to why this is important.

I’m not sure we made clear enough our total proposal for the Sponsor Listkeeper (SLK). There are three form letters proposed, instead of the one that exists today. They break up the things the SLK is doing into three discrete actions each month:

  1. Presenting the list of available sponsors to the group
  2. Asking for volunteers to be sponsors in GROW
  3. Confirming that women on the sponsor list want to stay on the sponsor list

We did drop the requirement for the SLK to check with the listkeepers to see if women are still members of GROW. There is a time limit on the ladies' response to the SLK. If they do not respond timely, they will be dropped from the list automatically. While there was not unanimous agreement on this point, most of the participants in the Ad Hoc Committee felt that would be sufficient. The women currently in those positions did not think it necessary.

I must say I never thought of it before this meeting but having email addresses that could be shared is a concern. I would be comfortable with keeping the list of available sponsors just on the website. I do feel it should still be required to check monthly with the women to see if they still want to be a sponsor on the list and are still a part of GROW. This is potentially the first contact a new person will make and therefore its important we try to make sure it is correct.


Results of Voting on Proposal 2.1

Voting: Seventeen (17) participants in favor, and no one voted against Proposal 2.1. Therefore, Proposal 2.1 is adopted as a Group Conscience decision.


Group Conscience Decision:

The Sponsor Listkeeper job description is revised as shown, deleting bullets that have been struck out and adding the bullets shown in red.

Sponsor Listkeeper Job Description
  • 6 month term
  • 1 year sobriety
  • Must be member of Business List.
  • Maintains a list of group members who are willing to sponsor online, including: first name, last initial, DOS, email address, location of residence.
  • At the term’s beginning and midterm, confirms sponsor volunteers are still GROW members.
  • Twice each month sends reminders to the group that the list is available upon request.
  • Forwards sponsor list to members when requested.
  • At least once each month, mails sponsor list to the group (see Sponsor List Announcement form letter). May want to resend if someone on the list drops out mid-month.
  • Each month, invites GROW members to volunteer to be online sponsors (see Sponsor List Invitation form letter).
  • Each month, verifies that each woman on the list of available online sponsors want to continue to serve as a temporary or permanent sponsor (see Sponsor List Confirmation form letter).
  • The Listkeeper and Sponsor Listkeeper will coordinate to ensure that when someone unsubs, if that person is listed on the Sponsor List, her name will be deleted from the list of available sponsors as well.
  • The Sponsor Listkeeper will work with the Temporary Mentor to assure that newcomers who want a sponsor are assigned a temporary sponsor.
  • Common duties and requirements to all Trusted Servant positions is described here.
  • Wording for letter commonly used is provided in the link below:
  • Sponsor List Announcement
  • Sponsor List Invitation
  • Sponsor List Confirmation

1019 – Proposal 1: Website Trusted Servants

Proposal 1: Website TS Job Descriptions

Updated Web Admin, Web-keeper and Backup Web-keeper Job Descriptions.


Discussion on Proposal 1

Joan. This email didn’t come thru properly.  I’m not sure about three proposals.

However it is not physically possible to have served as webkeeper (non-rotating).  And have a minimum two years sobriety / two years membershipShe would have to have been in grow at least four years to fill those requirements. The web-keeper has the same minimums.

It makes more sense to me to ask for a one year membership – with holding a service position to become familiar with how grow works.  And a minimum 5 years sobriety for such technical positions.

Response: I agree to increase the sobriety and GROW membership requirements for the Web Admin position.

However, I think it is reasonable to have 4 years sobriety and 4 years of GROW membership for the Web Admin.
I am opposed to “5” because the Web-keeper upon completing their term would have 4 years of sobriety and 4 years of GROW membership … if we increase the sobriety and GROW membership in this position … we could possibly eliminate potential Trusted Servants for these positions. Just something to consider.

Are we going to state anywhere that to be the Web Admin, one should have experience with one of the other 2 web-keeper positions?

I am confused because I was on the website committee and I do not remember discussing these job descriptions at all.

For Web Admin: May we please have a description of what the “GROW server PLESK account” is, in Web Admin job description?

I support the Web Admin position description as far as I understand it.

For Web-keeper: Eliminate the highlighted bullet point about Archives.  We let those go a long time ago.
Agree with the change to voting status.

Not sure why the proposal includes the part about membership dispute.  This could go into the record but I don’t think it needs to be in the job description.

For Backup Web-keeper: Same remark regarding the membership dispute.  Otherwise I agree with the description.
Thank you to those working on this project.

Could we have some idea from the committee how much time the Backup Webkeeper position takes each week?  And how much training is involved?  Since it remains open…

Response: PLESK is a web hosting platform with a control panel that allows the server administrator to perform tasks necessary for site maintenance ie. Backups, etc.

As the Web Admin I use this control panel to monitor site backups (which are on auto) set up an auto and any updates needed to the site ie. Plugins, Theme, WordPress. If need be if there are hosting issues I would work with our hosting service within this area to resolve.  Sounds complicated however not so much.

I hope this explains it.

As part of the progression in these trusted servant positions … I would work with Allison in the second year to understand my position and as I rotate off, I would be available as on-going support much like we do with the Business Chair and Secretary positions.

Response: This proposal was submitted by me and is work in progress.

Unfortunately, life on life terms has played a big role in this hurried proposal … please accept my amends.
Allison and I had hoped only to refine the job descriptions that are currently posted on the site from the duties performed this past term and I, alone, inadvertently left the requirement of serving in the prior position … this was discussed in the website committee.  Please accept my apologies.

I would like to amend my proposal to (1) add another line be added to the web-keeper job description that includes a requirement of serving a full term as backup web-keeper.

[Note that Allison was placed in the position of web-keeper at our last business meeting by group conscience and I moved to position of web-admin (a new position).  Going forward I feel this requirement (full-term as backup web-keeper) would be important.]

Likewise, (2) add another line be added to the web-admin job description that includes a requirement of serving a full term as web-keeper.

For the same reasons as the web-keeper position.

There is an additional amendment to (3) move the line “Is second holder of the Treasurer’s passwords.” from the Backup Web-Keeper to Web-Keeper because of the sensitive nature and because the Backup Web-Keeper is the newbie position in this service-line opportunity.

As for discussions on the sobriety and membership requirements … I will comment separately.

I’m still a newbie in sobriety and to grow but I just thought I’d share on this one since I am a web designer and seo consultant.

I don’t know the background of our 400+ members but I would guess that most of them don’t have web keeping background. It’s not difficult work but you definitely need training because it’s possible to take down the website entirely with a simple update done incorrectly. The basics could easily be taught in a few sessions with whoever is running the site now so as long as the volunteers are computer savvy, I would say they could learn what they need to know without being a full blown web designer. WordPress is great for that.

I think it’s a nice idea to have two year terms for these positions. If the website has been built properly, there shouldn’t be a huge time commitment for these roles and this way, they have time to learn the skills, do the job and then pass on the skills to the next volunteer.

As for requirements for these positions, if it has been difficult to fill them (which it seems it has been?) maybe put in the description that full training would be given to the volunteer if they don’t have much web experience? Again, I don’t know who has been running the web so I don’t know if that’s available but it’s an idea since I’m sure the majority of people see that job title and automatically think ‘not for me’
I would lower the requirements for the web back up role. Maybe 1 year for both sobriety and grow membership just to be able to get newer people in who would maybe step up to web-keeper or admin after their back up term is complete.

Also, I’ve noticed that seo (search engine optimization) is not properly set up for the web so it’s not super easy to find it via a Google search. Maybe add that to the tasks for the positions?
Hopefully that was helpful, thank you ladies for all that you do!!!

Kathy, alcoholic. Sarah, I appreciate your expertise and willingness to share it.  You will intuitively know when a big commitment is right for you.  Very good that you are recognizing your limitations regarding when and how you use your gifts.

I too am eager to jump into service (not only to AA, but with support for STEM students,  at my church, and with respect to climate change action, which was the technical focus of my career).  I overcommitted throughout my career, but now in retirement and after a relapse, I am finally learning that too many commitments bring on anxiety, which is a trigger for me and so many of us.  I now am taking a slower approach to why and how I commit to service.  The challenge of altering and reprogramming my fundamental and life-long inclination to “save the world” by doing too much has been among the most difficult I have encountered, sober or actively in my addiction.  I am grateful to the God of my understanding and to the wonderful program people in my life for the support I have had making these changes. These changes also are one day at a time.

The situation where a membership dispute created a problem in website management is extremely rare (only once to my knowledge). Personally, I don’t think it’s necessary to add this to the Web Admin position, as other unique situations might arise that call for a different action or response. The job descriptions can’t possibly address everything that might come up.If you feel the bullet is necessary, I would make it more general, for example …
“Where the Steering Committee takes an action that impacts how the GROW website is managed, the Web Administrator will work closely with the Business Meeting Chair to assure the action is implemented consistent with the Committee’s intent and the smooth operation of the site.”

I agree, it should be left out. We cannot possibly cover all situations that may arise. If something must be added I agree with Danna’s revised bullet below:

I just want to be sure I understand how the web positions are being structured. It appears that there is a “chain” here similar to the listkeeper job where the “back-up” (or alternate) is committing to more than one year of service. That is, the backup is signing up with the expectation that she will become webkeeper for two years and then web administrator for another two years. This means the back-up web-keeper would be making a six-year commitment to GROW.I don’t think that’s reasonable.

First, how many of us could make a commitment that extended over the next six years of our unpredictable lives? Second, it basically means that our members could only volunteer for the back-up job – that the web-keeper and web administrator jobs would be closed to volunteers. While I recognize that technical skills are limited, we can’t assume that new members will not have both the required sober time and the necessary skills to fill any one of those positions.

Am I misunderstanding the way the position descriptions are intertwined? If so, please explain how you envision this progression working. I just think a six-year commitment would discourage any of our members from volunteering as webkeeper backup. There must be a better way – maybe just one-year commitments for each position. I don’t have the answer, but I need to ask the question.

“Work closely with Steering Committee to ensure that pertinent group history is preserved and that archives are accessible to GROW members in keeping with the GROW Archives Guidelines.” Gigi suggests eliminating this bullet from the webkeeper job description.

Rather than eliminate it, I would reword it with something that reflects the fact that our website IS now our archives. Personally, I think it’s very important that the webkeeper is aware of and fulfills that important function. If we remove the bullet from the position description, we may be more likely to lose important documentation, especially for our business meetings and group conscience decisions.

I would, however, amend the reference to the Steering Committee to emphasize the Business Meeting Chair’s role in assuring meeting notes, group conscience decisions, etc. are recorded correctly on the website.
Also, I don’t see an “Archives Guidelines” on the website. That doesn’t mean it’s not there. I just couldn’t find it. If the Guidelines have been eliminated from the website, the reference to them should be removed. If they are still in effect, never mind.

I suggest the following changes to the bullet rather than eliminating it:
“Work closely with the Business Meeting Chair and the Steering Committee to ensure that pertinent group history is preserved in the members’ section of the GROW website and that archivesd materials are accessible to GROW members in keeping with the GROW Archives Guidelines” [remove only if the Archives Guidelines are no longer on the website]

Response:  Thank you for your comments.

The structure is similar to that of the listkeeper due to the nature of the position just as is the listkeeper’s position is.

The Backup Web-keeper with be giving small routine tasks (ie the weekly meeting posts) that would allow that trusted servant to understand the function of the website.

Then the transition to Web-keeper which would include other routine tasks (ie business meetings posts) within the same vain except would also get some exposure to administrative duties.

Then the transition to Web Admin which would have other routine tasks (updates and user / server functions) to perform and be available to help the Web-keeper and Backup Web-keeper because they were one.  This way as Web Admin, the trusted servant would have the needed skills to help the Backup Web-keeper and Web-keeper.

The past Web Admin would roll off and be available to assist the current Web Admin as we do with the Business Chair, Secretary and Listkeeper positions.

6 years is a long commitment and I am all for changing each position to a year … making it a 3-year commitment ie Backup Web-keeper 1-year term, Web-keeper 1-year term and Web Admin 1-year term. The big key is rotation of service.

Each position as with all trusted servant positions can be a part of our recovery journey and working as a team can enhance that effort as we share our ESH with each other.

Danna you and I have and Allison and I have too.  I treasure those opportunities while serving my group.
I disagree with the statement that “it basically means that our members could only volunteer for the back-up job – that the webkeeper and web administrator jobs would be closed to volunteers” … every position is open to the grow membership … these particular positions are progressive because it involves a learning curve using WordPress for particular functions.  And by doing the progressive steps, the trusted servant would have the tools needed to be successful.

Hope that helps.

I like Tanya’s suggestion to require just one year in each position to require just a three year commitment. It seems less daunting to the volunteer.

After a number of terms, and in several years there won’t need to be a “ commitment for three years”  We should have had some people who took the positions and retired and then can step back into them – once they have done the job.  It’s only for the start up that we need the progression.

Thank you all for your thoughts here.  Making these service posts 1 year commitments seems very wise.

Thank you all for this clarifying discussion. I think that in the long run having shorter terms of service will generate more, not fewer, volunteers.

Again, apologies for the lateness of my response.  Looking into our Archives group conscience decisions on the old web site, there have been none since 2006. The “archives” mentioned were on Binhost, which has not been our server for quite a long time.  It is correct that most of this information (see requirements below) is posted on our website, and of course we want our Web Admin and Steering Committee to work closely on keeping up with these.  The suggested wording offered by Danna is accurate and up-to-date.  It reflects our mandate to maintain certain records of our group on our website in a password-protected area.  I for one would love to keep somewhere a listing of past TSs but that is probably not practical.

Archives maintained by the Archivist and posted in the password protected members’ only section of g-r-o-w.com will include:

  • A history written by the founders of GROW.
  • A listing of trusted servant job guidelines, and current trusted servants and terms.
    Quarterly reports for the most recent 2 years from Treasurer, Listkeeper, Secretary, OIAA, GSR and Steering Committee Secretary.
  • All Group Conscience decisions
  • Current letter and format templates used by or for Greeter-Welcomer, Listkeeper, email list provider, meeting format, 12 Step Chair, Topic Leader Chair, Sponsor Listkeeper, FYI, E-Mail Etiquette, etc.
  • usiness meeting agendas and minutes for the most recent 2 years.

Results of Voting on Proposal 1

Voting: Twelve (12) participants in favor, and no one voted against Proposal 1.1. Therefore, Proposal 1 is adopted as a Group Conscience decision.


Group Conscience Decision:

The updated job descriptions are as follows:

Web Admin
  • 1-year term
  • 4 years of sobriety
  • 4 years in GROW membership
  • Served a full term as Web-keeper of the GROW website
  • Member of Business List
  • Voting member of the Steering Committee
  • Maintain GROW Server PLESK account 
  • Maintain a periodic backup of the GROW database
  • Maintain GROW website updates (WordPress, theme and plugins)
  • Inform Steering Committee when updates are made to the website
  • Consult with Steering Committee before making substantial design or content changes to GROW website
  • Support Web-keeper and Backup Web-keeper on WordPress site issues
  • Provide Web-keeper and Backup Web-keeper with all necessary information and passwords to access all web accounts and web server
  • Provide the Web-keeper’s email address to the web hosting service and designate her as co-owner
  • As owner of the g-r-o-w web account, help ensure that the annual service fee is paid. If necessary, provide copies of invoice/receipt to GROW Treasurer for reimbursement
  • Upon retirement, transfer website account to successor, provide successor with all necessary information, including job guidelines, and serve as a mentor for a period of time to ensure continuity of service.
  • Common duties and requirements to all Trusted Servant positions is described here.
Web-keeper
  • 1-year term
  • 2 years of sobriety
  • 2 years in GROW membership
  • Served a full-term as Backup Web-keeper
  • Must be member of Business List
  • Voting member of the Steering Committee 
  • Is second holder of the Treasurer’s passwords.
  • Maintains public website (g-r-o-w.com) for GROW to provide information about Alcoholics Anonymous and for the purpose of attracting new members. Information should include:
    • Info about Alcoholics Anonymous
    • Info about GROW
    • Frequently Asked Questions
    • Our Guiding Philosophy
    • Guide for Email Etiquette
    • Traditions in Cyberspace
    • How to become a member
  • Maintain a password protected private section on g-r-o-w.com to provide GROW members with information about GROW, including:
    • List of trusted servants and job descriptions
    • Info about how we conduct business
    • Group conscience decisions
    • Common Welfare Guidelines
    • Important addresses
    • Work closely with the Business Meeting Chair and the Steering Committee to ensure that pertinent group history is preserved in the members’ section of the GROW website and that archived materialsare accessible to GROW
  • Inform Steering Committee when updates are made to the website
  • Consult with Steering Committee before making substantial design or content changes to GROW website
  • Post all business meetings and keep updated throughout the business meeting
  • Ensure that any material posted on g-r-o-w.com appropriately protects the anonymity of anyone mentioned
  • Upon retirement, transfer website account to successor, provide successor with all necessary information, including job guidelines, and serve as a mentor for a period of time to ensure continuity of service
  • Common duties and requirements to all Trusted Servant positions is described here.
Backup Web-keeper
  • 1-year term
  • 1 year of sobriety
  • 1 year in GROW membership
  • Member of Business List
  • Voting member of the Steering Committee.
  • Maintains the Weekly Meeting Topics in the private section of g-r-o-w.com.
  • Support Web-keeper in maintaining public website (g-r-o-w.com) for GROW to provide information about Alcoholics Anonymous and to for the purpose of attracting new members:
    • Info about AA
    • Info about GROW
    • FAQs
    • Guideline for Email Etiquette
    • Traditions in Cyberspace
    • How to become a member
  • Support the Web-keeper in maintaining a password-protected private section on g-r-o-w.comto provide GROW members with information about GROW, including:
    • List of trusted servants and job descriptions
    • Info about how we conduct business
    • Group conscience decisions
    • Common welfare guidelines
    • Important addresses
  • Common duties and requirements to all Trusted Servant positions is described here.

1019 – Ad Hoc Committee Report

Oct 2019 – Ad Hoc Committee Report

Report from the Ad Hoc Committee on Sponsor Listkeeper & Temporary Mentor Coordination

The Ad Hoc Committee met from May through September to discuss several issues related to the way GROW handles sponsors, particularly the jobs of the Sponsor Listkeeper and Temporary Mentor. While we considered including the 12th Step Listkeeper in our discussions, we decided that the position is not really involved in questions about GROW sponsors and dropped it from our deliberations.

Our decisions were informed by a survey of GROW members about their experiences in finding online sponsors. We learned that, while there have been some issues with potential sponsors not responding timely, most of the members who responded were happy with their experiences in finding and working with GROW sponsors.

For the Sponsor Listkeeper and Temporary Mentor positions, the Ad Hoc Committee discussed several issues. The outcome of our discussions is presented in a set of proposals that include:

Sponsor Listkeeper Job Description
Sponsor Listkeeper Form Letters
Temporary Mentor Job Description
Temporary Mentor Form Letter #1
Newcomer Committee
Addition of introductory paragraph on Sponsor Webpage

Generally, after discussion, we concluded that the Sponsor Listkeeper and Temporary Mentor should coordinate, particularly in helping newcomers find temporary sponsors.

Sponsor Listkeeper
We are proposing several changes to the Sponsor Listkeeper Job Description that reflect major changes to the existing Sponsor List Announcement form letter and the addition of two new form letters: Sponsor List Invitation and Sponsor List Confirmation. The three form letters are more focused for specific purposes: distributing the list of available sponsors to our membership, soliciting volunteers for the sponsor list, and confirming each month that the women on the list want to continue on the list. The new Sponsor List Invitation form letter also asks volunteers to indicate if they will be a temporary sponsor for newcomers to GROW. Other deletions to the job description reference duties that are no longer necessary given the other changes described.

Temporary Mentor
We are proposing changes to the Temporary Mentor Job Description that reflect elimination of the Newcomer Committee and working with the Sponsor Listkeeper to provide new members with the list of available GROW sponsors and assign Temporary Sponsors when requested. Changes to the Temporary Mentor Letter #1 that reflect the elimination of the Available Online Sponsors webpage in April 2019 and offer guidance on how to identify potential sponsors in GROW.

Newcomer Commitee
Related to the Temporary Mentor position, we discussed the Newcomer Committee that was created in October 2018. When the committee was formed, we expected that the Newcomer Committee would be composed of GROW members in early sobriety. However, no one in early sobriety volunteered. Several members with long-term sobriety did volunteer; however, because the workload was manageable, they were inactive. When polled on whether they would be willing to be temporary sponsors, few were able to make that commitment. Therefore, we are proposing to eliminate the Newcomer Committee as a good idea that unfortunately didn’t work as expected.

Introductory Paragraphs for GROW’s Online Sponsors Webpage
The webpage currently contains information from the AA pamphlet “Questions and Answers on Sponsorship.” We are proposing introductory language (g-r-o-w.com/member-welcome/trusted-servants/online-sponsors/) to discuss online sponsorship in GROW specifically. The recommended language duplicates language proposed in the Sponsor Listkeeper and Temporary Mentor form letters and assures that members are aware of the sponsor list, how to contact the Sponsor Listkeeper, and that members can ask anyone in GROW to sponsor them.

1019 – OIAA Report

Oct 2019 – OIAA Report

Hello GROW, I’m an alcoholic named Kirsten and our OIAA Representative, alternate.
The June OIAA Chair’s Report included the following:

  • The Ad-Hoc Committee tasked with looking into participating in the AAWS AA meeting guide app license decided to participate.
  • The Web Committee is now assessing the feasibility of participating. A little bit about the meeting guide app below (taken from the April Business Meeting report –thank you Lynn)”Meeting Guide app will be part of the new AAWS AA app launched in 2019. The people that run it now will be handing over the reins to AAWS so there should be no traditions issues moving forward.
    • Meeting Guide is a free mobile A.A. f2f meeting finder app. It gets its data by syncing with area, district, Intergroup/Central Office and International G.S.O. websites.
    • Sites that use their own custom database only need to create a JSON feed to make their data accessible.
    • The app is now used by more than 100,000 users every month, using it on an average of 5.75 times per month.”
  • OIAA is still working toward reinstating non-profit status—a reduction in fees owed has been negotiated and an anonymous donor has stepped forward to donate some of the back fees.
    • The secretary has put out a call for any OIAA-related financial records (2012-2018) that former or current members may have archived in order to help with the reinstatement filing process.
  • The Web Committee is building a trial WordPress site to see whether OIAA can switch platforms. Their decision will be based on functionality of the trial site.

The Treasurer’s Report for July:

  • Expenses: 2 full years of name domain protection @$89.95
  • Total contributions for June: $266.68
  • Balance (July 1, 2019): $1430.01
  • Issues affecting finances include pending vote on whether to attend the AA World Convention in 2020 in Detroit. The treasurer recommends a vote that includes all of OIAA, including IGRs, to decide whether to participate. Ultimately, the decision may rest on the financial outcome of payments made to reinstate non-profit status.

When I began as OIAA alternate there was an overwhelming (for me) volume of mail going back and forth, much of it unproductive. When I went back through my OIAA folder to prepare this report, I noticed that the volume of mail had dropped off in 2019 Most of the current discussions are related to the above-mentioned items.

It seems as though things are cooling down and people are beginning to work together more productively. This may be a moment of positive change for OIAA. OIAA is looking for folks to serve on the convention committee and the steppers committee (which requires some training). There are opportunities to get involved and have a closer look and the functionality of the organization. That said, I did not volunteer for a committee and chose to limit my participation to reading emails and filing our GROW report.

Thank you for the opportunity to be of service,
X
Kirsten

1019 – Listkeeper’s Report

Oct 2019 – Listkeeper’s Report

Our membership as of September 30, 2019 is 417. Regular list members 374 and 43 Digest members (this number is always a little larger than our actual count because some members have two subscriptions – one for regular posts and one for digests and some members have two regular list addresses.)

This time last year we had 364 members. We are GROWING!

In August, Nancy C. very graciously stepped into the vacant alternative job and agreed to be the alternate listkeeper until October 2019.

Our Greeters, Sarah K. and Louise H. are doing an excellent job and we all enjoy working together!

Respectfully submitted,
Karen H and Nancy C |
GROW Listkeepers

1019 – Treasurer’s Report

Oct 2019 – Treasurer’s Report

Joan, this is the final report. Distributions will be paid after final approval by the Committee. Sue

Donations:

$155.00 PayPal
$227.12 echecks to Ally Bank
————
$ 382.12
$ 122.00 Bal from April
————
$ 504.12

Distributions:

$ 122.00 prudent reserve to GROW
$ 144.00 Dean Collins
——————
Bal: 238.12  GSO

1019 – Secretary’s Report

Oct 2019 – Secretary’s Report

The following is the list of incoming/outgoing trusted servants and the current list of trusted servants and openings.

12 Step Listkeeper (4/19-10/19): 
OUTGOING: Sophie sophieflook@gmail.com
INCOMING: Karrie C. chaneykarrie@gmail.com

Birthday Listkeeper (4/19-10/19): 
OUTGOING: Ruth F. serenity9918@gmail.com (temporary until 10/19)
INCOMING: Lynn H. lilitaliangal@gmail.com

Sponsor Listkeeper (4/19-10/19) 
OUTGOING: Sherrie W. thesherrie@earthlink.net
INCOMING: rene.goldsworthy@yahoo.com

Listkeeper Alternate (4/19-4/21): 
OUTGOING: Nancy C cybergram@eastlink.ca (Temporary until Oct 2019) 
INCOMING: NOT YET FILLED

OIAA Rep (10/18-10/19):
OUTGOING: Lynn H. lilitaliangal@gmail.com and 
                       Kirsten V. lesserseattle@gmail.com
INCOMING: NOT YET FILLED

Secretary (10/18-10/19): 
OUTGOING: Ruth F. serenity9918@gmail.com
INCOMING: NOT YET FILLED

Treasurer (10/17-10/19): 
OUTGOING: Sue W. scwills502@gmail.com
INCOMING: Cheryl B. cab7thtradition@gmail.com

GVR (10/18-10/19): 
OUTGOING: Barbara M. barbaramanolache@aol.com
INCOMING: Ruth F. serenity9918@gmail.com

Webkeeper Backup (4/19-4/21):
INCOMING: NOT YET FILLED

Trusted Servants who make up the Steering Committee
Business Meeting Chair (10/18-10/20): Joan B. joangrowbus@gmail.com
GSR (10/18-10/20): Kate M. ammakate@yahoo.com
GVR (10/19-10/20): Ruth F. serenity9918@gmail.com
Greeter (4/19-4/20): Sarah K smkeester@gmail.com
Greeter (4/19-4/20): Louise H wemerrilymeet@gmail.com
Listkeeper(4/19-4/20): Karen H fromie10@gmail.com
Listkeeper Alternate (4/19-4/21):  NOT YET FILLED
OIAA Rep (10/19-10/20): NOT YET FILLED
Secretary (10/18-10/19):  NOT YET FILLED
Temporary Mentor (4/19-4/20):  Danna M. dmcd.grow@gmail.com (Use this address for business meeting)
Treasurer (10/17-10/19): Cheryl B. cab7thtradition@gmail.com
Website Administrator(4/19-4/20): Tanya C.  Tanyaq42@gmail.com
Webkeeper (10/18-10/20): Allison M. paonia.allison@gmail.com
Webkeeper Backup (4/19-4/21): NOT YET FILLED
Weekly Leader Listkeeper (4/19-4/20): Gigi telperion.1214@gmail.com

1019 – Business Meeting Welcome

Oct 2019 – Business Meeting Welcome

Greetings, and welcome to the October 2019 Business Meeting of Grateful Recovering Online Women (GROW).

I am Joan, an alcoholic, and your Business Chair for this meeting. Thank you for participating!

This is a closed meeting, open only to members of GROW, for the discussion of business as it relates to our group. Our business meetings run in four-day segments and last no more than 29 days.

I will post each Agenda item, one by one, in separate emails and **ask that you respond to each accordingly.** This makes it easier to “tally” the responses and suggestions to each item. We will have a three-day period of open discussion on each Agenda item. This, hopefully, will allow all members regardless of work schedules, time zones, etc. to participate and comment. At the beginning of the fourth day, I will post the results/consensus of our discussions.

Before we begin, let’s have a moment of silence to reflect on why we are here, followed by the Serenity Prayer.

God, grant me the serenity to accept the things I cannot change, courage to change the things I can and the wisdom to know the difference. Amen.

In this Business Meeting, let us be guided by The Twelve Traditions:

  1. Our common welfare should come first; personal recovery depends upon A.A. unity.
  2. For our group purpose there is but one ultimate authority — a loving God as He may express Himself in our group conscience. Our leaders are but trusted servants; they do not govern.
  3. The only requirement for A.A. membership is a desire to stop drinking.
  4. Each group should be autonomous except in matters affecting other groups or A.A. as a whole.
  5. Each group has but one primary purpose—to carry its message to the alcoholic who still suffers.
  6. An A.A. group ought never endorse, finance or lend the A.A. name to any related facility or outside enterprise, lest problems of money, property and prestige divert us from our primary purpose.
  7. Every A.A. group ought to be fully self-supporting, declining outside contributions.
  8. Alcoholics Anonymous should remain forever nonprofessional, but our service centers may employ special workers.
  9. A.A., as such, ought never be organized; but we may create service boards or committees directly responsible to those they serve.
  10. Alcoholics Anonymous has no opinion on outside issues; hence the A.A. name ought never be drawn into public controversy.
  11. Our public relations policy is based on attraction rather than promotion; we need always maintain personal anonymity at the level of press, radio and films.
  12. Anonymity is the spiritual foundation of all our traditions, ever reminding us to place principles before personalities.

Let us all keep in mind our Unity of Service statement from the Grapevine of September 1998:

“Unity seldom means that we all agree on everything. Nor is unity served by setting aside our concerns and conforming to the majority opinion (or the vocal minority) . . . Unity is best achieved by a full hearing of all points of view . . . time for all of those involved to step back from emotional responses . . . as well as careful consideration and prayer for that which will best serve the group or AA as a whole.”

Thank you for being here and for your dedication to GROW.

Respectfully submitted,
Joan B.
GROW Business Chair
joangrowbus@gmail.com

0419 – Proposal 13: Weekly Topic Message

Proposal 13: Weekly Topic Leader Message 

Add language about a On-call Meeting Leader List to Weekly Topic Leader Message and make additional edits to the Weekly Leader Listkeeper Responsibilites.

Recommended Language: “My name is [ Weekly Topic Leader Listkeeper Name ]. I am an alcoholic, and I’m also your
Weekly Leader Listkeeper. I am taking volunteers for the [ time period ].
Here is the calendar of our upcoming leaders scheduled to chair. A big GROW thank you to all
who are committed to growing in service.
Month: [ Month ]
[ Date, Name ] Step Meeting
[ Date, Name ]
[ Date, Name ]
[ Date, Name ]
Here is your opportunity to volunteer to lead a weekly meeting, choosing a topic that relates to
your individual experience, strength and hope or a topic you would like to hear about, that relates
to alcoholism recovery. The requirements necessary to lead a meeting are 90 days of continuous
sobriety and a member of GROW for more than 30 days.
[The April 2019 GROW business meeting designated the first meeting of the month to be a
STEP MEETING. Please limit your lead share to the step of the corresponding month.]
If you would like to volunteer, just hit reply and let me know which available date you would be
willing to lead. Here are the available dates:
[ Month, Day ] Step Meeting
[ Month, Day ]
[ Month, Day ]
[ Month, Day ]
[ Month, Day ]
We try to give thoughtful attention to those who would like to lead a meeting around their A. A.
anniversary. If the date requested is already filled, you will be offered another available date.
Around Wednesday or Thursday of the week before you’re set to chair, I’ll contact you and pass
on the meeting format. If, for some reason you cannot do the meeting on your selected
Sunday, please let me know as soon as possible so I can find a replacement leader.
I look forward to hearing from each and every one of you. The topic meeting is a great way
of saying “hi” and letting us all get to know you better. Thank you for your participation
and thank you for letting me be of service.
[ Name ]
Weekly Leader Listkeeper
P.S. As our membership is *growing*, we are getting duplicate names. When you respond
please include your name and the first initial of your last name.”

Rationale:


Summary of Comments on Proposal 13

No discussion


Results of Voting on Proposal 13

Passed 8 agree, 0 disagree


Group Conscience Decision:

Add recommended language to the Weekly Topic Leader Message.

0419 – Proposal 12: Monthly Step Meeting

Proposal 12: Monthly Step Meeting

  • I propose that the current Step language pertinent to each month be inserted into
    the regular meeting format for the month indicated. It should be inserted at the
    start of the Lead section, and the Weekly Leader may add her lead immediately
    after that.
  • I also propose that the Tradition should continue to be sent at the start of each month just as has been done.

Summary of Comments on Proposal 12

The discussion was a dialog about the language for the step topic and who would
supply it. Here are the comments:

1. Question: Who will insert the language for the Step meeting for the corresponding
month at the beginning of each month? The Weekly Lead or the Weekly Leader
Listkeeper?
Curious,
Laura
2. To Laura’s question, the Weekly Listkeeper will insert the language into to the format.
3. So if I understand correctly
The request for weekly leaders forms will need a paragraph about the first week being a
step meeting
Then when the weekly leader list keeper sends the weekly reminder for the first week of
the month she’s going to have to amend the letter to reflect the meeting is a step
meeting?
If that’s the case we should just approve another letter so she has it on hand
4. If we made it another form letter we would need 12 form letters, 1 for each month. I
think the Weekly Listkeeper can insert the topic each month.
5. I support the proposal to insert the language we currently use for the relevant Step
Meeting.
6. Thanks Amanda for clarifying that change to the weekly Listkeeper job description re
leaving just Tradition as monthly.
7. With respect to all views, I’d suggest we leave it to the weekly Listkeeper to work out if
she needs to pre-prepare additional form letters/drafts or if she’ll copy and paste for the
relevant month. It feels as if this could be a case of trusting our Trusted Servants to carry
out the role, and if needed formalising additional form letters at a future business
meeting?
8. What has been shared here makes sense to me. Seems simpler.
9. Makes sense.
10. This proposal does not include/contain the language to be inserted into the regular
meeting format, and I’m not sure what the “current Step language” means. Could you
insert the recommended language within the proposal so we know what we’re voting on?
11. To answer Danna’s question, the current language refers to the the lead that is used
in the current monthly step meeting. It is in the form letters for the step/traditions
meetings. Does that answer your question?
12. Every proposal that changes a job description, form letter, or any
“official” GROW document should also include a “Recommended Language”
section so that it is very clear what we’re approving. Because this
proposal does not explicitly contain the recommended language, and I’m
not sure what I’m voting on …
I disagree (vote changed to agree)


Results of Voting on Proposal 12

Voting: Twelve (12) participants in favor, and no one voted against.


Group Conscience Decision:

 

0419 – Proposal 11: Weekly Leader Reminder

Proposal 11: Weekly Leader Reminder Letter

Add form letter to GROW form letters page titled Weekly Leader Reminder Letter, to be sent to the upcoming leader on Wednesday. 

Recommended Language:

“Dear :
I’m sending you a friendly reminder that you are scheduled to chair this upcoming Sunday. I’ll be attaching a clean copy of the updated meeting format to this email. Let me know if you have trouble opening it or copying it to an email. Please remember not to add any urls in your post!

**Please reply to this email to verify your availability to lead this Sunday. You must send your meeting lead email on Saturday night, no later than Sunday morning, to ensure that ladies in various time zones will receive the meeting on Sunday morning.

If, for some reason you cannot chair the meeting this Sunday, please let me know before Saturday so I can find a replacement leader.

*For a list of meeting topics that have been previously used, visit the following link on the GROW webpage. http://www.g-r-ow.com/members/topics/chrontopics.htm

Thank you for your service!

-Weekly Leader Listkeeper”

Rationale:

  • This letter needs to be sent each Wednesday to ensure the assigned leader will be available for the upcoming Sunday meeting. There is no “official” form letter on GROW for this. Making this an “official” form letter would make sure the Listkeeper had an approved form letter to use each week, reflecting past business meeting decisions. Refer to the April 2012 business meeting decision below, where it was decided that the meeting be posted on Saturday, no later than Sunday morning.
  • Weekly Meeting > Topic Postings (4/12)
    Decision: We have consensus on this Proposal and it is APPROVED that we begin posting the meeting on Saturday, no later than Sunday morning. We will “revisit” this topic in our October 2012 Business Meeting to discuss possible modification of our website and literature to reflect this change.Proposal: Begin posting the meeting on Saturday, no later than Sunday morning, to ensure that ladies in various time zones will receive the meeting on Sunday.

Summary of Comments on Proposal 11

  1. I strongly disagree with this suggested language. We have been here before, as having meeting leads consistently “on time” has always been an issue. It’s inappropriate to require meeting leaders to post their leads on Saturday, as our meeting starts on Sunday. The group decided in past debates that we can suggest people post on Saturday but not require it. Also, “Sunday morning” is difficult because our members are in so many time zones. I would change the language as follows.
    **Please reply to this email to verify your availability to lead this Sunday. You must can send your meeting lead email on Saturday night, no later than Sunday morning, to ensure that ladies in various time zones will receive the meeting on Sunday morning. I don’t think it’s reasonable to ask people to let the listkeeper know before Saturday if they can’t chair. This will not help with people who simply forget to post their leads (I have been guilty of this) or who have something come up at the last minute. The listkeeper has already asked them to confirm they will be there on Sunday. If they do not confirm, that’s a clear sign there may be a problem. If they do confirm, we have to trust that they’ll do it.Basically, this proposal is asking the meeting leads to solve what is an occasional problem for the Weekly Meeting Lead Listkeeper. I just don’t think it’s necessary. I would delete this sentence completely. If, for some reason you cannot chair the meeting this Sunday, please let me know before Saturday so I can find a replacement leader.
  2. Sounds great.
  3. This letter is very good and I appreciate having it. Thanks to Amanda for taking her job to heart and creating this.
  4. Minority Opinion after the vote
    • My only problem with this proposal is the following sentence: “If, for some reason you cannot chair the meeting this Sunday, please let me know before Saturday so I can find a replacement leader.” I would change my vote to “I agree” if the words “before Saturday” were deleted.
    • I don’t think it’s reasonable to ask people to let the listkeeper know before Saturday if they can’t chair. What happens if the person doesn’t know until Saturday that they won’t be available? This will not help with people who simply forget to post their leads (I have been guilty of this) or who have something come up at the last minute. The listkeeper has already asked them to confirm they will be there on Sunday. If they do not confirm, that’s a clear sign there may be a problem. If they do confirm, we have to trust that they’ll do it.
    • If the Weekly Leader Listkeeper maintains a list of women who will step in to lead a meeting when the scheduled person doesn’t post the meeting, she doesn’t need the advance notice to find a replacement lead.
    • Basically, the language “before Saturday” is asking the meeting leads to solve what is an occasional problem for the Weekly Meeting Lead Listkeeper. I just don’t think it’s necessary. It won’t solve the problem, and it imposes an unnecessary requirement on the weekly lead.
  5. Again, the rationale behind this is to give the WLL a heads up IF POSSIBLE. There is no punishment or consequence if they can’t. This is a courtesy! I don’t think it’s unreasonable to ask people to be courteous and let the WLL know ahead of time if they can’t Chair. If they don’t show or run late, that’s a separate issue. This is for people that know they have a conflict ahead of time.If things happen, they happen and we are more than flexible when life happens! This has been working so far when I sent this request to our chairs.  The big question here is… does the language “before Saturday” help or hurt the group and the way it functions… or this an issue of people personally not wanting so many “guidelines”? This is about what helps our group function and get meetings posted on time for everyone.
  6. This happens so rarely that I don’t think it’s necessary to add another task to the Weekly Topic Leader’s responsibilities. As a group, I think that we can allow our members to think for themselves instead of being told what to do. We can’t legislate courtesy or good manners, or know in advance that we won’t be available on a particular Sunday.  Also, let’s not forget that unlike f2f meetings that last for about 1-1/2 hours (someone had mentioned that they start on time) our meetings last for one week. This gives us plenty of time to receive and share on a Topic by either the Topic Leader or her replacement. My $.02 tonight.
  7. Part of the confusion that I see the possibility of, is double posting of meetings. If an overzealous , stickler for the rules weekly leader doesn’t see a meeting posted by the time required, then, in all fairness to her, she would go ahead and post a meeting, That is clearly unfair to the leader who has been waiting for 3 months to lead a meeting, if she should happen to run late of forget, for a moment. This has been an issue in the past, and we have survived with barely a few meetings posted as late as Monday. But its really not fair to give the lead every chance for their opportunity. My two cents.
  8. I see 8 am PST as a suggestion. I am not intending to hold anyone to this while I am WLL. As long as I know that someone is going to post that day, preferably that morning or midday US time, I am okay with that. It is when I do not hear back from the person signed up that I must find myself with a bit of extra work. Once the business meeting is concluded, I will send out the revised letter seeking backup leaders.

Results of Voting on Proposal 11

Pass 13 agree, 0 disagree


Group Conscience Decision:

Add recommended language to the Weekly Topic Leader Message.

0419 – Proposal 10: Weekly Leader Listkeeper

Proposal 10: Weekly Leader Listkeeper

Add language about a On-call Meeting Leader List to Weekly Topic Leader Message and make additional edits to the Weekly Leader Listkeeper Responsibilites.

Recommended Language: “If you would like to be added to the on-call meeting leader list, please reply and let me know. You will be added to a list of volunteers who are willing to quickly post a weekly topic when the scheduled chair is unavailable. The only requirement is that you are available to check your email every Saturday/Sunday and respond quickly to a request from the Weekly Leader Listkeeper, so she can find someone to chair in a timely manner.”

Rationale:

  • The bullet descriptions concerning calling for volunteers and posting the meeting schedule need more clarity as to when to send each item, so I added “at the beginning of the month”. I have been doing this and it works well to send the call for volunteers and current month’s schedule at the beginning of the month.
  • The bullet concerning posting regularly weekly reminders is a repeat and doesn’t need to be there.
  • The bullet concerning confirming the member’s status two weeks before is not needed, because the list keeper contacts the assigned leader personally on the Wednesday before the meeting. This is an extra, unnecessary duty.
  • The bullets concerning a list for weekly leaders and replacing the topic leader needs more clarity. This has been an unclear area and has caused some problems during my current term. I added a specific time to replace the topic leader, if a topic has not been posted on Sunday morning. Also, if we have a list of willing leaders, why make a general announcement to the group? I believe making a general announcement is embarrassing to the assigned leader and negates the point of having a list of willing leaders. (Refer to the business meeting decision on October 2011 about maintaining a back-up list of willing leaders)

Summary of Comments on Proposal 10

No objection here.


Results of Voting on Proposal 10

Pass 13 agree, 0 disagree


Group Conscience Decision:

Make the additional edits to the Weekly Leader Listkeeper Duties.

Add recommended language to the Weekly Topic Leader Message.

0419 – Proposal 9: Weekly Leader Listkeeper

Proposal 9: Weekly Leader Listkeeper TS Responsibilities

Delete current descriptions and add proposed descriptions for Weekly Leader Listkeeper on the GROW trusted servant responsibilities page.

**** Delete the 8 current bullets below:

  • At the end of each month, calls for topic volunteers to fill the 3rd unfilled month, using Weekly Leader Template approved by group conscience.
  • Send the one-month schedule of meeting chair dates and corresponding Weekly Leaders to the group on a monthly basis (in addition to posting regular weekly reminders of the meeting topics)
  • Schedules should be completed for no more than three months in advance.
  • Post regular weekly reminders of the meeting topics and post the upcoming chairs.
  • Two weeks prior to meeting date, confirm topic leader is still a GROW member.
  • Provide weekly topic leader with clean copy of meeting format.
  • Replace the topic leader if necessary through general announcement to the group.
  • Maintain a list of those willing to lead a topic (chair a meeting) each Sunday, including email address.

*** Add the following 4 bullets for clarity:

  • “At the beginning of each month, send the current month’s schedule of meeting chair dates and corresponding leaders to the group.”
  • “At the beginning of each month, send the Weekly Topic Leader Message form letter for the 3rd unfilled month. Schedules should be completed no more than three months in advance.”
  • “Send the Weekly Leader Letter to the upcoming leader on the previous Wednesday, reminding them of their scheduled meeting lead on the following Sunday. Attach a clean copy of the meeting format. Make sure they reply, verifying their availability to chair the upcoming meeting.”
  • “Maintain a list of on-call meeting leaders that are willing to replace the Topic Leader, if the scheduled leader hasn’t responded to emails or has not posted a meeting by Sunday morning (8 AM PST)”

Rationale:

  • The bullet descriptions concerning calling for volunteers and posting the meeting schedule need more clarity as to when to send each item, so I added “at the beginning of the month”. I have been doing this and it works well to send the call for volunteers and current month’s schedule at the beginning of the month.
  • The bullet concerning posting regularly weekly reminders is a repeat and doesn’t need to be there.
  • The bullet concerning confirming the member’s status two weeks before is not needed, because the list keeper contacts the assigned leader personally on the Wednesday before the meeting. This is an extra, unnecessary duty.
  • The bullets concerning a list for weekly leaders and replacing the topic leader needs more clarity. This has been an unclear area and has caused some problems during my current term. I added a specific time to replace the topic leader, if a topic has not been posted on Sunday morning. Also, if we have a list of willing leaders, why make a general announcement to the group? I believe making a general announcement is embarrassing to the assigned leader and negates the point of having a list of willing leaders. (Refer to the business meeting decision on October 2011 about maintaining a back-up list of willing leaders).

Summary of Comments on Proposal 9

  1. It is so nice to have a nice clear list and procedure for MIA leaders. Again, my thanks!
  2. Thank you for simplifying the process here. This proposal offers effectiveness and manageability. I support this.
  3. Brings more clarity and definite timelines, I like it
  4. Thank you, Amanda. You’ve done a great job at revising this Job Description!
  5. Minority Opinion after the vote.  I voted “I disagree” on this proposal because I cannot support the following bullet as written:
    • “Maintain a list of on-call meeting leaders that are willing to replace the Topic Leader, if the scheduled leader hasn’t responded to emails or has not posted a meeting by Sunday morning (8 AM PST)”
    • My problem with the bullet is the imposition of a time deadline on posting the Sunday meeting (“… by Sunday morning (8 AM PST)”). Our meetings begin on Sunday, but we have never decided as a group that they should begin no later than a specific time on Sunday. This bullet makes that decision for us. It is not appropriate to require our weekly meeting leaders to get their lead out by a certain time on Sunday, particularly when the business meeting has not made that decision.
    • The deadline is stated for the Pacific Standard Time zone, meaning leaders will have to figure out what time that is in their time zone. This is further complicated by the fact that it refers to Standard Time rather than Daylight Savings Time. There will be large portions of the year in which the PST requirement doesn’t make sense.
    • We have, as a group, debated the question of when a meeting should be posted many times. This one bullet in the proposal imposes a decision on Grow that the business meeting participants have not discussed. I would agree with the proposal if the parenthetical “(8 AM PST)” were deleted.
  6. There are several discussions to be had in this opinion. There needs to be three new proposals made I guess. I had them in separate proposals but was told to combine them because we only have a month for this meeting…
    1. Maintaining a list of on call leaders
    2. Posting the meeting late Saturday or early Sunday.
    3. Time frame for posting.
      1. Maintaining a list of on call leaders is already on the current job description for WLL. If there is a disagreement with this, it needs to be a separate proposal.
      2. Posting the meeting on Saturday evening or Sunday morning is a group conscience decision from 2012 that is not being followed through with. We would need a separate proposal to change this.
      3. As far as the additional time, it’s just a courtesy to have the meeting be available for everyone on Sunday morning. 8 AM PST is 11 AM EST and even later for those in Europe. How is that not acceptable? Any later in the day would not be morning anymore. I think this is reasonable. As I said before, face to face meetings have times to show up. No one has had any issue posting the meeting by 8 AM PST since I started testing it out the past few months. If people need more time, they ask and it’s totally fine. If there needs to be a separate proposal for this, I’ll be happy to make one.

Results of Voting on Proposal 9

Voting: Passed after second vote 8 agree, 1 disagree.


Group Conscience Decision:

We have consensus on this Proposal and it is APPROVED that we begin posting the meeting on Saturday, no later than Sunday morning. We will “revisit” this topic in our October 2012 Business Meeting to discuss possible modification of our website and literature to reflect this change.

Proposal: Begin posting the meeting on Saturday, no later than Sunday morning, to ensure that ladies in various time zones will receive the meeting on Sunday.

0419 – Proposal 8: Assign Temporary Sponsors

Proposal 8: Assign Temporary Sponsors When Requested

Proposals 7 and 8 were submitted as 2 proposals, but the rational applies to both. I am posting 2 proposals with the same rational attached to both.

Proposal 8: The Sponsor Listkeeper will work with the Temporary Mentor to assure that newcomers who want a sponsor are assigned a temporary sponsor.

Rationale: During our discussions on the Temporary Mentor (newcomer committee and providing links to AA resources), it became clear that there are issues related to the Online Available Sponsors list/webpage because the people on that list do not always respond timely (or at all) to newcomers’ requests for help. Further, Available Online Sponsors do not rotate, and the only members that rotate on both the 12th Step List and the Sponsor List are the listkeepers. The Available Online Sponsor webpage creates the impression that only people on the sponsor list can sponsor, which in reality is not the case.


Summary of Comments

Read Proposal 7 and 8: Online Sponsors for details.


Group Conscience Decision:

An ad hoc committee was formed to craft a proposal for the October 2019 meeting that is inclusive for all the Trusted Servant job descriptions that address helping members with sponsorship.

0419 – Proposal 7 and 8: Online Sponsors

Proposal 7: Discontinue Online Sponsors

Proposals 7 and 8 were submitted as 2 proposals, but the rational applies to both. I am posting 2 proposals with the same rational attached to both.

Proposal 7 and 8: GROW will better support newcomers to our group and to AA. This will involve a two-pronged approach, 7 and 8.

Proposal 7: In order to assure that newcomers have access to a sponsor, GROW will: Discontinue GROW’s webpage “Available Online Sponsors”.

Proposal 8: The Sponsor Listkeeper will work with the Temporary Mentor to assure that newcomers who want a sponsor are assigned a temporary sponsor.

Rationale: During our discussions on the Temporary Mentor (newcomer committee and providing links to AA resources), it became clear that there are issues related to the Online Available Sponsors list/webpage because the people on that list do not always respond timely (or at all) to newcomers’ requests for help. Further, Available Online Sponsors do not rotate, and the only members that rotate on both the 12th Step List and the Sponsor List are the listkeepers. The Available Online Sponsor webpage creates the impression that only people on the sponsor list can sponsor, which in reality is not the case.


Summary of Comments on Proposal 7 and 8

  1. For the reasons given in the proposals, I agree with both proposals.
    • While I was temporary mentor (just outgoing presently), I was dismayed to find that newcomers had sought out a sponsor from the list, only to be turned down (sometimes by more than one on the list), or not even replied to until weeks later, when they were again turned down. In one case, a person on the sponsor list had been out drinking again (she’d been very honest about it with our group) yet her name had remained on the list (which I disagreed with as I know in my first days and years with AA, when I was slipping and sliding, I would have been of no use to anyone, and could actually have been a harmful influence on a person trying to get sober.
    • One lady had tried with two different people, to be rejected twice. I have a hunch this lady might now be drinking. Through me acting as temp mentor, I did set her up with a potential sponsor from a member on our newcomer group. I did this with one or two others.
    • This of course doesn’t reflect that there might have been cases where those on the list did respond to others and established good sponsor/sponsee relationships. But the fact that it did happen at least a few times (from my experience) and more instances of it apparently since our last business meeting (!) is evidence enough that it doesn’t function well at all i.e. not fit for purpose.
    • Further, no rotation is not a good thing, as for one, it is never clear whether the names on the list are still available, or even participating in Grow. There’s a sense of it being a ‘dead’ list.
    • Also, as stated, it gives the false impression to newcomers that available sponsors are only those on the list.
  2. I believe we should not have a sponsor list. In a face to face meeting, there are no sponsor lists. You pick someone based on what they have to say and based on a connection to their story. A random name on a list is not helpful and if they get the nerve up to ask and don’t get a response, imagine how detrimental that would be. I believe that it is part of sobriety to ask people if they would sponsor you and have to deal with whichever response they get. There are people that are willing to sponsor that don’t want to be on that list. It’s just not something I’ve ever seen a group do and it doesn’t actually always help someone needing a sponsor. There’s my two cents. Thanks!
  3. My first issue is the wording of this proposal. How will discontinuing the Available Online Sponsors webpage help assure that newcomers have access to a sponsor? Everything before the colons should be struck from the proposal language.
    • After talking to several people who have used the sponsor list, I am convinced that it does not serve our group well. The major complaint was that no one on the list responded to members seeking a sponsor. That people volunteered to be on the list suggests they would be responsive. Not responding is a terrible message to send, especially to newcomers. Grow can’t police the actions (or lack of) of the potential sponsors. It is better not to offer the information than to set people up for feeling rejected or abandoned when no one responds. When Grow publishes a list, it appears to endorse the women on it. When those women do not respond or respond inappropriately, Grow itself is letting people down.The Sponsor Listkeeper can’t screen the volunteers or assure that they are really “available.”
    • It is more important, I think, that people know they can ask anyone in Grow to sponsor them.
    • At f2f meetings, we do not help people find sponsors. We tell them to get a sponsor, but we do not offer them candidates or monitor the sponsor-sponsee relationship. Finding a sponsor is up to the person who needs one. Being responsible for one’s own recovery is critical to staying sober. Again, we need to let people know they can ask anyone to sponsor them, but we should not point them to specific individuals.
    • Another issue is whether we should send out a list of available sponsors at all, which this proposal does not address. The problem is the same – people on the list not responding. Personally, I think we should seriously consider eliminating the list altogether. It is not working as we hoped it would.
  4. I have spent years in the sponsor list. I was rarely contacted. When I was I responded and sometimes I was turned down for scheduling issues or others….
    • Sometimes a relationship was established for a short time.
    • The sponsor list keeper also checks monthly to see if I am wanting to continue my commitment. So in that fashion the list should be considered current
    • The drinking person should have been removed.
    • I am still a proponent of dissolving this position as I also see it isn’t doing the job we hope it will. And finding a way to combine some language in the temporary mentor and twelfth step lists for those requiring more immediate support
  5. Based upon what I am hearing about sponsors being unavailable when called upon, I believe it is time to disband the position. I agree with the comment that we don’t hand out a list of sponsors at f2f meetings, but allow members to seek their own by listening to them at meetings and watching how they treat others.
    • The Temporary Mentor stays with the new people and helps them to get organized. At the same time, she could advise the new ladies how to select a sponsor in our group (without the Sponsor List) by reading all of the shares and asking someone to sponsor her.
  6. Isn’t this organically leading to the Temporary Mentor and Newcomer Committee stepping into amended roles of Sponsor Listkeeper (Temp Mentor) and Sponsor list (newcomer committee)?
    • The temp mentor would send out the initial mail to the new person, offering help if needed. It could be made clear in the mail that temporary sponsors/ mentors were available from a list of those on the newcomer committee.
    • I found as temp mentor that we had such willing members eager to link up with new persons, in a spirit of acting as a bridge at least until a sponsor was found. However, apart from a spate last year of calls for help, most new members don’t even respond to the 1st and 2nd mails sent by the TM. Or respond with a thank you and saying all was well but they appreciated a TM reaching out. So the newcomer committee members were raring to go but there were no takers for the most part!
    • While that is going on, we really don’t know how much activity is happening with the sponsor list, except for the less than good experiences that have been reported here in the last and the present business meetings. I’m taken aback that it has continued to happen despite our pulling our bootstraps up at the last business meeting. I haven’t yet heard any positive stuff– I’d like to.
    • So, and considering the input here so far, I think we should do away with both sponsor listkeeper and sponsor list roles, and somehow make clear to the group that those services are now available within the TM and newcomer committee (whose role would be expanded to act as temp sponsors rather than simply point the new person in the direction of a sponsor list which isn’t showing a great record of response). This way we’d at least be assured that members were responding to the needs of new persons. The TM would keep some sort of group ‘chat’ going, perhaps on a monthly basis so I’m envisaging a more ongoing dialogue between TM and newcomer committee members than that of Sponsor listkeeper and those on Sponsor List.
    • I think as someone suggested too that we make it clear that anyone in our group can be approached for sponsorship. Just as in face- to-face meetings. It might be worthwhile putting out a monthly notice about sponsorship, informing/reminding us that seeming ‘rejection’ isn’t always a bad or personal thing!
  7. Just some thoughts on the sponsor list questions. It might be helpful to hear from some of the people currently on the Sponsor List as to whether they have been asked and gotten some sponsees from being on the List. In other words, what about the people who are genuinely wanting to sponsor someone?
    • When I joined Grow in 2003, I don’t remember seeing a Sponsor List but I wanted to find a sponsor so I read the shares and asked someone who’s shares I liked. I was turned down, but I kept reading and asking. I did find a sponsor and it worked out.
    • Perhaps it would be good to amend the language on the sponsor announcement to say something to the effect that one way to find a sponsor is to simply ask someone whose shares resonate with them as well as providing the list of names also mentioning that it may take several tries.
  8. I appreciated Sherrie’s suggestion. I have been on the sponsor list and it’s only been this year that I’ve been asked to sponsor via email. I have responded as quickly as possible and have made myself available. I think it’s a very important service to a fellow AA new, coming back to the program, or even someone with sobriety but new to GROW. I take it seriously knowing how important having a sponsor has been for me. This kind of service helps me to stay sober and never ceases to amaze me how this program works.
    • I think it’s important for anyone on the list to respond to all inquiries timely and not ignore anyone asking for help. If I can’t help either because of time or whatever then I should go back to the sponsor listkeeper and/or temporary mentor to let them know. I can’t help but wonder if we’ve underutilized our trusted servants in these 2 positions. There are a variety of ways finding a sponsor could be handled. Requests for a sponsor could go to the temporary mentor who fields and directs those inquiries helping to find someone suitable and then following up after a few days to see how it’s working and whether or not first contact has been made. The sponsor listkeeper keeps the list up to date adding or removing members as people’s ability to be of service change.
    • I haven’t looked at the job descriptions yet for these 2 positions so maybe those of you who have served in either position would be helpful in providing feedback.
    • I don’t want to keep pointing fingers at what the volunteers on the sponsor list are or aren’t doing. We are all responsible. We as a group can utilize positions/resources already in place so we don’t “lose” people from GROW and/or to drinking because of neglect.
  9. As the proposal is written, it would eliminate the webpage but not the monthly notice/list that the Sponsor Listkeeper sends out. To me, that is an acceptable solution.
    • My concerns about having the list on our website boils down to two things: the webpage makes it look like Grow is endorsing those women as sponsors, and it creates the impression that these are the only potential sponsors available to our members.
    • Like others, I appreciate the efforts of those women who have taken their roles seriously and do not mean to ignore their contributions. At the same time, I’ve heard enough complaints to doubt that the webpage accomplishes what we hoped it would. Also, having been the webkeeper, I know that the webpage may not always be up-to-date.

Results of Voting on Proposal 7

Proposal 7.2 was tabled with 8.2 until a member asked that 7.2 be voted on to give the ad hoc committee a sense of if there was a desire to eliminate the online sponsor list.

The results of the vote was 15 agree, 0 disagree.


Group Conscience Decision:

An ad hoc committee was formed to craft a proposal for the October 2019 meeting that is inclusive for all the Trusted Servant job descriptions that address helping members with sponsorship.

0419 – Proposal 6: Step Meeting

Proposal 6: Step Meeting

GROW will allocate the first weekly meeting each month as a Step meeting. The Weekly Lead Listkeeper will identify the date of the first Sunday each month when asking for volunteer leads, naming the corresponding Step (eg, January = Step 1) as the topic for that week. Grow will continue to have a Tradition as a monthly topic, sent out by the Weekly Lead Listkeeper as per current Grow conscience/guidelines. (October 2018)

Recommended Language: Add a bullet to the Weekly Lead Listkeeper’s job description as follows:

  • Allocate the first meeting of each month to the corresponding Step by identifying the Step as the topic next to the date on the volunteer lead request message.

Rationale: It appears the Step/Tradition monthly topics are shared on much less than any weekly topics despite us having longer to do so. From time to time (about 10 times over the last 4 years) we have seen a Step as a weekly topic. The number of shares was similar to weeks where the topic was self-selected by the lead – showing that by having the focus of a Step in the weekly meeting does encourage more sharing than our current monthly practice.

As our primary purpose reminds us, our job is to carry the message. Creating an opportunity for more reflection and sharing on the corresponding step each month can only add to our effectiveness as a group in sharing the program. Not to mention be of potential benefit to our own programs!

By agreeing which week would be the Step topic week in advance gives us the chance to nominate ourselves as weekly leaders for whichever week we like, knowing we are free to offer to lead the Step week or any of the other weeks where the topic is open for our own selection.

As is current for our conscience/guidelines should there be a weekly leader drop out or vacancy the Weekly Lead Listkeeper can send a message out to the group requesting a new volunteer for a specified date.


Summary of Comments on Proposal 6

  1. I enthusiastically support dedicating one of our weekly meetings each month to be a Step Meeting.  I haven’t seen much or any change in terms of numbers of step/tradition shares so at present we still don’t emphasize the Steps or have much focus on them at all.  Something that as it was raised 6 months ago, really does show the current monthly format doesn’t work effectively.
  2. I’m not sure why it is such a sticking point to not do this, if we’re practicing Tradition 5 and as per our discussions after our group conscience questions 6.2 seems a straightforward solution. I feel sad that we seem to be splitting over this idea.  My support for 6.2 comes from a place of wanting to feel we as a group carry the message of the 12 steps to the best of our ability especially to those new in aa.  There seems to have been an alternative proposal / discussion being made along the lines of sending out additional reminders about the monthly step/tradition topic but on a weekly basis… Is this ok to be including discussions about this now before we’ve voted on proposal 6.2?  If the group supports a weekly reminder, is the assumption that it’s going to help us share on 2-3 topics (the weekly, the step/tradition?) or is it still treating the step like a bit of an add-on?  I love the weekly topics, I love our meeting format, & I’ve felt the clarity & coherence in the current execution by the weekly lead listkeeper, I would love us to pull together and work together for the good of better carrying the message of the 12 steps and the aa program. I don’t feel supporting 6.2 will detract or take away but will add to and enhance what’s already here, it’s just a bit hidden… I’d be happy to support an amended proposal where we run with the first meeting of the month dedicated to a step as a trial for a 12 month period, or even over an 18 month period.
  3. I agree with this proposal. In F2F meetings I try to mix it up i.e. discussion, big book, step. So why not the same in Grow?
  4. In my opinion this is not needed as we have a monthly step meeting.
  5. I get the sense that we are united on the importance of having Steps as topics regularly. I agree that this is in keeping with AA practice both f2f and online. Where I came from f2f we called them “mechanical” or “technical” meetings. The Steps show us how to recover from the seemingly hopeless state of body and mind so they are necessary.  Common practice is to attach a Step to each month, since there are 12 of each. Keep It Simple is good. 🙂 My question is, if we go to a Step leader each month, does she use the current language and add to it? Or does she come up with a unique lead of her own?  Another thought I had is that the Step does not need to be the first week of the month if someone is celebrating an AA birthday that week… although that confuses the schedule a bit. On the other hand, the celebrant could find it a worthwhile challenge to work her birthday into the Step topic. I know I would be intrigued by that.  As the new WLL I do not object to sending out a  reminder to share on Step and Tradition each week if we decide to go that way using the current format. I do think the Traditions are important also, and would like to remind us that yes, we have newcomers who are not familiar with them, but we also have mid- and old-timers who need reminders — me being one of them! The Traditions are WHY AA works.
  6. I like Laura’s suggestion I don’t think we should allocate a week for step meeting.  But could post the step/tradition meeting just as we have been except weekly. Instead of monthly.  It seems more a case of out of sight out of mind.  But I completely disagree with separating traditions from the steps.  It gives a seeming lack of importance to our traditions.  Which as we all know is what keeps us running.

Results of Voting on Proposal 6

Voting: Fifteen (15) voted yes and there were zero (0) no votes.  The proposal passed unanimously and is adopted as a Group Conscience decision.


Group Conscience Decision:

GROW will allocate the first weekly meeting each month as a Step meeting. The Weekly Lead Listkeeper will identify the date of the first Sunday each month when asking for volunteer leads, naming the corresponding Step (eg, January = Step 1) as the topic for that week. Grow will continue to have a Tradition as a monthly topic, sent out by the Weekly Lead Listkeeper as per current Grow conscience/guidelines. (October 2018)

The following bullet will be added to the Weekly Lead Listkeeper’s job description as follows:

  • Allocate the first meeting of each month to the corresponding Step by identifying the Step as the topic next to the date on the volunteer lead request message.

 

0419 – Proposal 5: Backup Web-keeper

Proposal 5: Backup Web-keeper

Propose opening the Backup Web-keeper position to the membership. This position will include maintaining the Weekly Meeting Topics on the new GROW website.

Rationale: Proposal 5 will allow another trusted servant to learn the functionality of the new GROW website and allow the GROW Web-keeper and Admin to continue working on the transfer of the GROW business archives.


Summary of Comments on Proposal 5

There was little discussion about the first 5 proposals and members were appreciative of the work of so many members that went into the new website.


Results of Voting on Proposal 5

Voting: Fifteen (15) participants in favor, and no one voted against Proposal 5.1. Therefore, Proposal 5 is adopted as a Group Conscience decision.


Group Conscience Decision:

Propose opening the Backup Web-keeper position to the membership. This position will include maintaining the Weekly Meeting Topics on the new GROW website.

0419 – Proposal 4: Website TS Assignments

Proposal 4: Website TS Assignments

Propose assigning Allison M to the GROW Web-keeper position and assigning Tanya C to the GROW Admin position, both positions commencing April 2019.


Summary of Comments on Proposal 4

There was little discussion about the first 5 proposals and members were appreciative of the work of so many members that went into the new website.


Results of Voting on Proposal 4

Voting: Fifteen (15) participants in favor, and no one voted against Proposal 4.1. Therefore, Proposal 4 is adopted as a Group Conscience decision.


Group Conscience Decision:

Propose assigning Allison M to the GROW Web-keeper position and assigning Tanya C to the GROW Admin position, both positions commencing April 2019.

0419 – Proposal 3: Website TS Positions

Proposal 3: Website TS Positions

Propose using current job descriptions of Backup Web-keeper, Web-keeper and Admin positions track the upcoming changes for review in October 2019 Business meeting.

Rationale: These positions are a work in process and within this time period, the workgroup will be able to flesh out the particular job description and tasks of each position to better correspond with the new platform (WordPress) which the new GROW website is designed on. This platform will be a significant change in how the GROW site is maintained.


Summary of Comments on Proposal 3

There was little discussion about the first 5 proposals and members were appreciative of the work of so many members that went into the new website.


Results of Voting on Proposal 3

Voting: Fifteen (15) participants in favor, and no one voted against Proposal 3.1. Therefore, Proposal 3 is adopted as a Group Conscience decision.


Group Conscience Decision:

Propose using current job descriptions of Backup Web-keeper, Web-keeper and Admin positions track the upcoming changes for review in October 2019 Business meeting.

0419 – Proposal 2: Create Admin TS Position

Proposal 2: Create Admin TS Position

Propose creating a 1-year rotating position of Admin to maintain the functionality and server side of the website with a basic job description as follows:

  • 1-year term
  • 2 years sobriety
  • 2 years GROW membership
  • Served a full term as web-keeper of the GROW website
  • Member of Business List
  • Maintain a periodic backup of the GROW database
  • Maintain GROW website updates
  • Inform Steering Committee when updates are made to the website.
  • Consult with Steering Committee before making substantial design or content changes to GROW website.
  • Support Web-keeper and Backup Web-keeper on WordPress site issues.

Rationale: The new GROW website is on a WordPress platform which requires additional services not currently defined in the Web-keeper position.


Summary of Comments on Proposal 2

There was little discussion about the first 5 proposals and members were appreciative of the work of so many members that went into the new website.


Results of Voting on Proposal 2

Voting: Sixteen (16) participants in favor, and no one voted against Proposal 2.1. Therefore, Proposal 2 is adopted as a Group Conscience decision.


Group Conscience Decision:

Propose creating a 1-year rotating position of Admin to maintain the functionality and server side of the website with a basic job description as follows:

  • 1-year term
  • 2 years sobriety
  • 2 years GROW membership
  • Served a full term as web-keeper of the GROW website
  • Member of Business List
  • Maintain a periodic backup of the GROW database
  • Maintain GROW website updates
  • Inform Steering Committee when updates are made to the website.
  • Consult with Steering Committee before making substantial design or content changes to GROW website.
  • Support Web-keeper and Backup Web-keeper on WordPress site issues.

0419 – Proposal 1: GROW Website

Proposal 1: GROW Website

Propose the launch of the new GROW website after the April 2019 Business Meeting for use by the membership. Place the current older GROW website in a subfolder within the GROW hosting structure to allow access for the ongoing transfer of GROW business archives to the new GROW website.

Rationale: The business archives require a bit more time and testing to ensure proper searchability for future trusted servants. However, the ease of posting the weekly meeting topics and access to trusted servants’ job descriptions and forms outweigh the need to keep the new GROW website in the development area until the transfer of the GROW business archives is complete.


Summary of Comments on Proposal 1

There was little discussion about the first 5 proposals and members were appreciative of the work of so many members that went into the new website.


Results of Voting on Proposal 1

Voting: Sixteen (16) participants in favor, and no one voted against Proposal 1.1. Therefore, Proposal 1 is adopted as a Group Conscience decision.


Group Conscience Decision:

Propose the launch of the new GROW website after the April 2019 Business Meeting for use by the membership. Place the current older GROW website in a subfolder within the GROW hosting structure to allow access for the ongoing transfer of GROW business archives to the new GROW website.

0419 – Secretary’s Report

Apr 2019 Secretary’s Report

Our Trusted Servants:

  • 12 Step Listkeeper (4/19-10/19): Sophie sophieflook@gmail.com
  • Birthday Listkeeper (4/19-10/19): Amanda D. amandabauman26@icloud.com
  • Sponsor Listkeeper (4/19-10/19) Sherrie W. thesherrie@earthlink.net

Trusted Servants who make up the Steering Committee:

  • Business Meeting Chair (10/18-10/20): Joan B. joanb333@gmail.com
  • GSR (10/18-10/20): Kate M. ammakate@yahoo.com
  • GVR (10/18-10/19): Barbara M. barbaramanolache@aol.com
  • Greeter (4/19-4/20): Sarah K smkeester@gmail.com
  • Greeter (4/19-4/20): Louise H maryalicelouise@outlook.com
  • Listkeeper (4/19-4/20): Karen fromie10@gmail.com
  • Listkeeper Alternate (4/19-4/21): Laurie B rubylaurie@gmail.com
  • OIAA Rep (10/18-10/19): Lynn H. lilitaliangal@gmail.com and
    Kirsten V. lesserseattle@gmail.com
  • Secretary (10/18-10/19): Ruth F. serenity9918@gmail.com
  • Temporary Mentor (4/19-4/20): Karrie C. kchaneycoo@gmail.com
  • Treasurer (10/17-10/19): Sue W. scwills502@gmail.com
  • Webkeeper (non-rotating): Tanya C. Tanyaq42@gmail.com
  • Webkeeper Backup (10/18-10/20): Allison M. paonia.allison@gmail.com
  • Weekly Leader Listkeeper (4/19-4/20): Gigi telperion.1214@gmail.com

Immediate Past Trusted Servants

  • 12 Step Listkeeper (10/18-4/19): Danna M. dmcd9999@zoho.com
  • Birthday Listkeeper (10/18-4/19): Sophie sophieflook@gmail.com
  • Sponsor Listkeeper (10/18-4/19): Cheryl B. cab7thtradition@gmail.com
  • Greeter (4/18-4/19): Gigi telperion.1214@gmail.com
  • Greeter (4/18-4/19): Laurie B. rubylaurie@gmail.com
  • Listkeeper (4/18-4/19): Nancy cybergram@eastlink.ca
  • Temporary Mentor (4/18-4/19): Louise emerrilymeet@gmail.com
  • Weekly Leader Listkeeper (4/18-4/19): Amanda D. amandabauman26@icloud.com

0419 – OIAA Report

Apr 2019 – OIAA Report

I’m Lynn H, OIAA representative for GROW.

Currently the March Business Meeting is addressing:

  • Forming an Ad-hoc committee tasked with exploring and gathering information on the desirability of using the AAWS Meeting Ap license. Some information shared in support of this ap:
    • “Meeting Guide app will be part of the new AAWS AA app launched in 2019. The people that run it now will be handing over the reins to AAWS so there should be no traditions issues moving forward.
    • Meeting Guide is a free mobile A.A. f2f meeting finder app. It gets its data by syncing with area, district, Intergroup/Central Office and International G.S.O. websites.
    • Sites that use their own custom database only need to create a JSON feed to make their data accessible.
    • The app is now used by more than 100,000 users every month, using it on an average of 5.75 times per month.”
  • Attending the World Convention in Detroit.
    • Voting has been to attend so far.

Website issues continue. A little over a year ago the OIAA server crashed and everything was lost. They are slowly recovering by restoring old pages, there was no backup. The members page is still not where they were as the website as it has no information connected to its tabs for any helpful information. Some member website information was sent out as an email in Feb. The page the public sees is up to date with links to groups and useful AA information, very helpful to those seeking help. They do now have a “Donate” button on the OIAA website for groups or individuals to make donations via PayPal.

When I first started there was a lot of back and forth, arguing, about the state of the group. An old time member was admonishing new members for not doing things the right way. Honestly, this turned me off completely and my involvement with the group has been minimal. I know members are diligent in trying to turn the group around but information and direction is fractured. My involvement with the group has been minimal due to this.

Submitted by Lynn H.

0419 – Listkeeper’s Report

Our membership as of March 31, 2019 is 366 list members and 37 of those are digest members. (This number is always a little larger than our actual count because some members have two subscriptions – one for regular posts and one for digests, and some members have 2 regular list addresses.)

This time last year we had 350 members. We are GROWING!

Nancy and Karen both want to thank Gigi and Laurie for their great service to GROW as Greeters. We all enjoyed working together!

Nancy has completed her term as Listkeeper–thank you Nancy! Karen will continue for another year and Laurie has volunteered to serve as alternate Listkeeper.

Respectfully submitted, Karen H and Nancy C | GROW Listkeepers

0419 – Business Meeting Agenda

April 2019 Business Meeting Agenda

***IMPORTANT NOTE: Please DO NOT respond to this message.
Additional individual emails will be coming, to which you can respond.

Agenda for April 2019 Business Meeting
Trusted Servant Reports:

  • Trusted Servant (TS) Positions – Incoming & Outgoing TS identified (Secretary’s Report)
  • Semi-Annual Reports: OIAA, Treasurer, Listkeeper Reports
  • Business Items (each will be posted separately to facilitate discussion and voting)

Below are the proposals received to date that we will discuss during the Business Meeting. The following list contains brief summaries rather than the full proposal language as it will be presented. If you have an item that you would like to have addressed, or if I have not accurately represented an item that you recommended, please email me privately and I will make the appropriate corrections.

  • Proposal 1.1 – Propose the launch of the new GROW website after the April 2019 Business Meeting for use by the membership
  • Proposal 2.1 – Propose creating a 1-year rotating position of Admin to maintain the functionality and server side of the website.
  • Proposal 3.1 – Propose using current job descriptions of Backup Web-keeper, Web-keeper and Admin positions track the upcoming changes for review in October 2019 Business meeting.
  • Proposal 4.1 – Propose assigning Allison M to the GROW Web-keeper position and assigning Tanya C to the GROW Admin position, both positions commencing April 2019.
  • Proposal 5.1 – Propose opening the Backup Web-keeper position to the membership.

From the October meeting we will re-visit these 3 proposals:

  • Proposal to have the topic on the first Sunday of each month be the step with the same number, i.e. January, Step. 1.
  • Proposal to remove the sponsor list from the GROW website.
  • Proposal to have the Sponsor Listkeeper work with the Temporary Mentor to assure newcomers have a temporary sponsor if they request one.

Participants in this meeting will also consider these new proposals:

  • Proposal to update the job description for the Weekly Listkeeper
    Proposal to add language to the form letter sent by the Weekly Listkeeper if the job description is updated.
  • Proposals to update the job description for the Sponsor Listkeeper

During the first three days of our meeting, we will discuss the 5 proposals related to the new WEB site. I will send out the proposals separately, calling for three days of discussion on each.

Respectfully yours,
Joan B.
GROW Business Chair
email

0419 – Business Meeting Welcome

Apr 2019 – Business Meeting Welcome

I am Joan, an alcoholic, and your Business Chair for this meeting. Thank you for participating!

This is a closed meeting, open only to members of GROW, for the discussion of business as it relates to our group. Our business meetings run in four-day segments and last no more than 29 days.

I will post each Agenda item, one by one, in separate emails and **ask that you respond to each accordingly.** This makes it easier to “tally” the responses and suggestions to each item. We will have a three-day period of open discussion on each Agenda item. This, hopefully, will allow all members regardless of work schedules, time zones, etc. to participate and comment. At the beginning of the fourth day, I will post the results/consensus of our discussions.

Before we begin, let’s have a moment of silence to reflect on why we are here, followed by the Serenity Prayer.

God, grant me the serenity to accept the things I cannot change, courage to change the things I can and the wisdom to know the difference. Amen.

In this Business Meeting, let us be guided by The Twelve Traditions:

  1. Our common welfare should come first; personal recovery depends upon A.A. unity.
  2. For our group purpose there is but one ultimate authority — a loving God as He may express Himself in our group conscience. Our leaders are but trusted servants; they do not govern.
  3. The only requirement for A.A. membership is a desire to stop drinking.
  4. Each group should be autonomous except in matters affecting other groups or A.A. as a whole.
  5. Each group has but one primary purpose—to carry its message to the alcoholic who still suffers.
  6. An A.A. group ought never endorse, finance or lend the A.A. name to any related facility or outside enterprise, lest problems of money, property and prestige divert us from our primary purpose.
  7. Every A.A. group ought to be fully self-supporting, declining outside contributions.
  8. Alcoholics Anonymous should remain forever nonprofessional, but our service centers may employ special workers.
  9. A.A., as such, ought never be organized; but we may create service boards or committees directly responsible to those they serve.
  10. Alcoholics Anonymous has no opinion on outside issues; hence the A.A. name ought never be drawn into public controversy.
  11. Our public relations policy is based on attraction rather than promotion; we need always maintain personal anonymity at the level of press, radio and films.
  12. Anonymity is the spiritual foundation of all our traditions, ever reminding us to place principles before personalities.

Let us all keep in mind our Unity of Service statement from the Grapevine of September 1998:

“Unity seldom means that we all agree on everything. Nor is unity served by setting aside our concerns and conforming to the majority opinion (or the vocal minority) . . . Unity is best achieved by a full hearing of all points of view . . . time for all of those involved to step back from emotional responses . . . as well as careful consideration and prayer for that which will best serve the group or AA as a whole.”

Thank you for being here and for your dedication to GROW.

Respectfully submitted,
Joan B.
GROW Business Chair
email