Oct 2018 – Group Conscience Decisions Summary

October 2018 Group Conscience Decisions

During the October 2018 GROW Business meeting, the following Group Conscience decisions were approved:

  1. Delete item d. (Web Page Information) in the GROW FYI CONTENTS section of the FYI Letter sent out by the Secretary each month.
    For more information on this group conscience decision, please refer to Proposal 2 from the October 2018 business meeting.
  2. Add a reminder to the Weekly Meeting Format Letter (between the Preamble and “How It Works”) to emphasize the principle of anonymity in our meetings: “Who you see here, what you hear here, when you leave here, let it stay here.”
    • Recommended Language: Insert the following sentences as a separate stand-alone paragraph between the Preamble and “How It Works” in the Weekly Meeting Format Letter.
      • “Who you see here, what you read here, when you leave here, let it stay here. (Anonymity refers to personal information and personal issues – not the message of recovery.)”

    For more information in this group conscience decision, please refer to Proposal 3 from the October 2018 business meeting.

  3. Increase the monthly contribution to Dean Collins (oso-aa.org) to reimburse him for any time and effort to support GROW’s website, particularly the new website WordPress configuration. Double the current contribution from $12 per month ($72 for six months) to $24 ($144 for six months).
    • Recommended Language: Edit the sub-bullet in the Treasurer’s job description under the 11th bullet (“Pay all group expenses…”) to reflect the change in contributions to oso-aa.
      • $24.00 monthly to OSO-AA (PayPal: dean.collins@insightplanners.com) (6 months expenses)

    For more information about this group conscience decision, please refer to Proposal 4 from the October 2018 business meeting

  4. Each month, the Temporary Mentor will send a short letter reminding GROW members of AA resources available to them. She will also include the recommended language in Temporary Mentor Letter #1.
    • Recommended Language: Add a new 10th bullet to the Temporary Mentor job description as follows.
      • Each month, the Temporary Mentor will send a short letter reminding GROW members of AA resources available to them.

    For more information in this group conscience decision, please refer to Proposal ## from the October 2018 business meeting.

  5. Insert the following language as a new third paragraph in Temporary Mentor Letter #1 and as a monthly stand-alone message to GROW:
    • Just a reminder that you can learn more about AA by visiting one of these links:
    • The Alcoholics Anonymous general services office and information such as “The AA Big Book and 12 & 12, along with many pamphlets as well as links to local resources for AA.
    • AA’s Online Intergroup (OIAA) where you can find meeting lists as week as real-time phone and other Internet types of meetings.
    • AA’s Grapevine magazine with stories and audio stories and Grapevine subscription options.

    For more information in this group conscience decision, please refer to Proposal ## from the October 2018 business meeting.

  6. Expand on the Temporary Mentor by establishing a Newcomer Committee, as the Sponsorship pamphlet suggests some groups do.
    • Recommended Language: Add as a new 11th bullet to the Temporary Mentor job description as follows.
      • Establish and lead a Newcomer Committee (that may include members who are new to recovery from alcoholism) who will assist in supporting newcomers to GROW and AA.

    For more information in this group conscience decision, please refer to Proposal ## from the October 2018 business meeting.

  7. The General Services Representative (GSR) will post the GSO Calendar of Events each month to the GROW list. The Calendar is contained in the back pages of the current quarterly Box 4-5-9.
    • Recommended Language: “You can find the GSO Calendar of Events on pages 11-12 [depending on the month] of the 4-5-9 Newsletter [Note: link to the newsletter changes for each issue].”

    For more information in this group conscience decision, please refer to Proposal ## from the October 2018 business meeting.

  8. The Grapevine Representative (GVR) will post a link to the calendar on the Grapevine website each month. This may be within her report or separate from it.
    • Recommended Language: Add a new 8th bullet to the Grapevine Representative’s job description as follows.
      • Either as part of the Grapevine Form Letter or in a separate message to GROW members, the GVR will share a link to the Grapevine Calendar of Events (at http://www.aagrapevine.org/calendar).

    For more information in this group conscience decision, please refer to Proposal ## from the October 2018 business meeting.

  9. The new GROW Website extension to the April 2019 meeting granted by default.

2011 – Group Conscience Decisions

2011 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2011.

April 2011

  • Approved new job description for "Temporary Mentor."
  • Modified job description of "Weekly Leader Listkeeper from a 6-month to a one-year term.
  • Modified the Job Description of the Greeter by adding: “Sends copy of current Weekly Topic to new members as they join.”
  • Agreed to table discussion about new back-up positions. Rather, our present Rotating Back-up Trusted Servant will get in touch privately with the other Trusted Servants, for whom she is providing back-up, to exchange contact information to ease the transition if the need arises to call upon her to assist with one of the Lists. We can revisit this topic in the October Business meeting.
  • Agreed to add a Back-up Greeter (2nd Greeter) position to share the workload with the Greeter. The Job Description would be the same as for Greeter.

October 2011

  • Approved minor changes in our monthly letter that goes out to the membership and the letter that goes out to members upon joining the business list to make these letters more accurate and to “streamline” the process.
  • Approved modifications to Greeter Letter #2 sent to new members to: simplify the letters, correct grammatical errors, and provide instruction for access to their personal web pages and / or retrieve their passwords. Change the wording in Letter # 2 to read: "If you would prefer to receive the Digest version, please contact our Listkeeper at grow-owner@oso-aa.org and she will make the change for you."
  • Approved modifications to the current letter that the Greeters send to the group, to introduce a new member by including the new member name and email address at the beginning of the letter rather than at the end.
  • Approved modifications to the Listkeeper’s Job Description to clarify how to manage former members who wish to re-join the group and to eliminate a listed task which is outdated.
  • Approved modifications to the Treasurer’s Job Description to clarify that the incoming Treasurer will be responsible to set up a PayPal and checking account dedicated to GROW collections and activity.
  • Approved change to the wording in our “12 Step Opportunity Letter” to make it consistent with the wording in that letter (i.e. change “12” to “12th”).
  • Approved posting on the GROW website a listing of prior topics and the lead shares.
  • Approved modifications to the Job Description of the Weekly Leader Listkeeper (WLL) to discontinue the mid-week re-posting of the topic by the WLL and to discontinue re-posting the Step & Tradition letters in the middle of the month. It was also suggested that the Weekly Chairperson may re-post the topic/meeting if she chooses to do so.
  • Approved changes to the Job Description for the Rotating Back-up to offer back-up assistance to the following Trusted Servant positions: Weekly Leader Listkeeper, Birthday Listkeeper, Temporary Mentor, 12th Step Chair and Sponsor Listkeeper.

2010 – Group Conscience Decisions

2010 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2010.


May 2010

  • It was decided to add the most recent Group Inventory to the GROW Web Page.
  • It was decided to hold our next Group Inventory in June 2010.

November 2010

  • It was decided that the Webmaster be a non-rotating TS position
  • It was decided to reinstate the position of Rotating Backup
  • It was decided not to have GROW Business cards
  • It was decided to add to the “Welcome” letter a paragraph that advises all members to add grow@oso-aa.org to their address book
  • It was decided to have a new position temporary mentor to assist new members adjusting to online AA
  • It was decided to send a polite reply to person sending survey and then referral to OIAA.
  • It was decided to adding the following to the webkeeper and back-up webkeeper job descriptions designs, develops, and maintains the GROW website so that it is accessible to people with visual disabilities as well as those without visual disabilities.

2009 – Group Conscience Decisions

2009 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2009.


April, 2009

Note: during the April meeting, the GROW group changed from Binhost to OSO-AA because of increasing concerns for the support of the list servers.

  • Treasurer and PayPal Account
    Each Treasurer will setup a paypal account that would be for the duration of the treasurer’s term and that each subsequent treasurer open a new PayPal account.
  • Having an either / or signer for account
    It was decided that we will keep it simple by having one signer for account.
  • Frequency of Treasurer reports
    It was decided that the Treasurer will every 6 months to the Business Meeting and monthly to the Steering Committee.
  • Treasurer as sole signer and controller of bank account
    It was decided that the Treasurer will be sole signer and controller of the bank account.

2008 – Group Conscience Decisions

2008 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2008.


January, 2008

GROW authorizes the Treasurer to pay our email list
service provider bill up to six months in advance, as per an earlier
group conscience decision


April, 2008

  • Second Signer for Treasurer
    A group conscience decision was made to have a
    non-rotating 2nd signer to assist the treasurer.
  • Frequency of Business Meetings
    It was decided to hold business meetings twice per year in April and October.

October, 2008

  • Common Language for Trusted Servants
    It was decided to separate out certain text (called “common language” during discussion) in the trusted servant positions an post these statements in one place only, with a link in each description to this common language.
  • Weekly Meeting reminders and posting of chairs
    It was decided to post regular weekly reminders of the meeting topics and to post the upcoming chairs.
  • Change in Steering Committee structure
    It was decided to change the steering committee to the following guidelines:

    All trusted servants whose term is longer than six months are members of the steering committee. In addition, the Steering Committee will include the Immediate Past Business Chair, Immediate Past Secretary, Immediate Past GSR, and the Webkeeper.

    + The SC helps out trusted servants as needed.

    + If someone needs to step aside from a position, or if one becomes
    vacant for some reason, the SC seeks out volunteers and appoints them
    until the next business meeting.

    + In the case of “disruptions,” the SC follows the GROW guidelines,
    with the changes that three members are chosen from among the SC
    (instead of having it mandated which trusted servants intervene).

    • Trusted Servant Positions
      It was decided to change the trusted servant list to the following:

      • Birthday listkeeper
      • Business Chair
      • Greeter (1)
      • GSR representative
      • Listkeeper
      • Listkeeper Backup
      • OIAA rep
      • Secretary
      • Sponsor listkeeper
      • 12-step listkeeper
      • Treasurer
      • 2nd signer
      • Weekly topic listkeeper
      • Webkeeper
      • Webkeeper backup
    • Secretary and Business Chair responsibilities
      We reached consensus on the responsibilities for the Secretary and for the Busines Chair:

      Secretary

      • 1 Year term
      • 2 years sobriety
      • Must be member of Business List
      • Should have completed AA Steps 1 through 12
      • Adheres to confidentiality of private emails
      • Serves on the Steering Committee
      • Works closely with the other Trusted Servants including privately and
        discreetly informing members who stray from the guidelines
      • Maintains a list of emergency contact phone numbers of all trusted
        servants for use by trusted servants, not for general distribution
      • Keeps a current list of trusted servants and term dates
      • Calls for nominations/volunteers
      • Confirms nominees will accept and serve
      • Announces new trusted servants
      • Sends Steering Committee Welcome Letter to all new trusted servants
      • Fields questions sent both publicly and privately
      • Serves as temporary back-up to the Business Meeting Chair
      • Does NOT handle anything related to the business meeting
      • Informs the business chair if elections are needed for trusted servants
      • For duties and requirements common to all Trusted Servant positions, see Trusted Servant Common Duties.

      Business Meeting Chair

      • 2 year term
      • 5 years sobriety
      • Must remain member of Business List
      • Moderate business meetings; keep discussions focused on agenda
      • Keep track of and review all discussions
      • Be responsible for keeping the issues clear. If a motion is offered, be sure that it is stated clearly and distinctly so that all know what they are discussing and voting on.
      • Set agenda for meetings, placing items on the agenda in the order received.
      • Work closely with other trusted servants, especially the Secretary.
      • Serve as temporary back-up to the Secretary.
      • Know all group conscience decisions and guide group to adhere to them.
      • Have knowledge and good understanding of A.A. Traditions and A.A. Service Manual.
      • Have understanding of Group Conscience Guidelines and A.A. guidelines and how to apply them.
      • As much as possible, remain fair and unbiased, willing to listen and be flexible. (At times the Chair will need to remain flat-footed. Refer to A.A. Service Manual)
      • Have knowledge and good understanding of A.A. Concepts.
      • Review all posts from both business and main list for items which should be brought to the business meeting.
      • Be prepared for an increase in both public and private correspondence.
      • Be accountable for answering questions.
      • Writes and files minutes at end of each 4-day period for business list.
      • Writes and files a summary at end of each 4-day period for main list.
      • Counts votes during group conscience decisions.
      • Announces results of votes in business meeting minutes.
      • Receives information from Secretary if elections are needed.
      • If more than one volunteer for a position, calls for election, and counts votes
      • For duties and requirements common to all Trusted Servant positions, see Trusted Servant Common Duties.

2007 – Group Conscience Decisions

2007 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2007.


January, 2007

  • PayPal Guidelines [decision by consensus]

    Agreed to include PayPal as one option for making 7th Tradition contributions to GROW, and approved the following guidelines:

    1) GROW will offer PayPal as a method for making 7th Step Contributions.

    2) GROW will register for PayPal’s standard website payment service using an email account established only for this purpose and for use only by the GROW Treasurer and Secretary. The PayPal account and e-mail address will be connected to the account established by the Treasurer for the purposes of GROW finances. The e-mail address will stay the same through Treasurer and Secretary rotations. The password will change with each Treasurer and Secretary.

    3) The Treasurer’s 7th Tradition Letter will stress that PayPal is only one option for contributing to GROW and include the following informational warning to her message:

    If a member chooses to use PayPal as a payment option, she should be aware of the following:

    * PayPal is a safe money-exchange operation if (and only if) you follow their safety recommendations, which are posted very clearly on their website.

    * Always go to the website through typing in their URL: https://www.paypal.com (note the “s” is important).

    * Do not go to the website through a link on any email letter.

    * Always assume that an email message sent to you that says it is from PayPal is a scam. PayPal does not send out email to members.

    *If you are at all uncomfortable, consider using another means to contribute to GROW

  • .

  • Revised 7th Tradition Letters [decision by consensus]

    Hi Everyone,

    The basket is now being passed. Tradition Seven: “Every A.A. group ought to be fully self-supporting, declining outside contributions.” We have no dues or fees, but we do have expenses. These include rent for the listserver and web page, bank fees, and contributions to OIAA and GSO.

    Contributions are appreciated, and can be made by check or by PayPal. See procedures below.

    TO CONTRIBUTE BY CHECK

    Per group conscience, please make checks payable to [INSERT TREASURER’S NAME] with “GROW” in the memo line and mail to: [Treasurer’s name and mailing address]

    If you want confirmation of contribution, please include your e-mail address.

    TO CONTRIBUTE BY PAYPAL

    To contribute using PayPal, first read “Important Note About PayPal” below so you do this safely. Then, go to PayPal’s secure website: (https://www.paypal.com/us/)

    – If you don’t already have an account, sign up for a PayPal account

    – Click the Send Money tab

    – Enter an amount and recipients email, which is: tradition7@g-r-o-w.com

    – PayPal will send confirmation of your payment.

    =========================

    Important Note About PayPal:

    If you choose to use PayPal, please remember that PayPal is a safe money-exchange operation if (and only if) you follow the safety recommendations posted on the PayPal website.

    * To safely and securely access the PayPal website or your account, open a new web browser (e.g. Internet Explorer, Safari, Firefox) and type in the PayPal URL (https://www.paypal.com/us/) to be sure you are on the real PayPal site.

    * PayPal will send confirmation of payment. They will never ask for your password in an email. Always assume any email from PayPal asking for a reply is a scam and do not reply.

    *To learn more about protecting yourself from fraud, visit the PayPal Security Center. Click “Security Center” on the bottom of any PayPal page.

    *If you are at all uncomfortable using PayPal, consider sending your contribution by check.

    [ ENTER TREASURER’S NAME ]

  • Revised Job Descriptions [decision by consensus]
    • Secretary – To current wording we have added the following:

      “Receive copies of email messages sent to tradition7@g-r-o-w.com; have access to the GROW PayPal account at https://www.paypal.com/.”

    • Treasurer – To current wording we have added the following:

      “Receive copies of email messages sent to tradition7@g-r-o-w.com; have access to the GROW PayPal account at https://www.paypal.com/

      Set up password for the PayPal account; share this password with the Secretary *and the webkeepers.

    • Webkeeper – We do not currently have a job description for GROW webkeeper.

      A draft of a complete job description will be offered at the April business meeting. The following items will be included:

      As owner of EsoSoft account, change the forwarding information of tradition7@g-r-o-w.com with each new Treasurer.
      Receive copies of email messages sent to tradition7@g-r-o-w.com; have access to the GROW PayPal account at https://www.paypal.com/, and provide technical support to Treasurer as needed.

  • PayPal Account Ownerships [decision by consensus]

    Approved Laura B. to be listed as the “owner” of GROW’s PayPal account

  • PayPal Documentss [decision by consensus]

    Agreed PayPal documents need not be posted on the GROW website, but will be made available to members upon request.

  • Emergency Contact Information [decision by consensus]
    Agreed that all trusted servants will provide an emergency contact phone number to the GROW Secretary. This information will be available only to Trusted Servants, and not for general distribution.

July, 2007

  • Form Letters [decision by consensus]
    A simple list of letters and notices that are to be posted to GROW (what they are, which job does them, how often sent) will be maintained by the archivist and posted in the members-only section of the GROW website.
  • Rotating Backup [decision by consensus]
    Agreed to create a new trusted servant titled “Rotating Back-up.” This trusted servant would be “on call” to temporarily carry out the tasks of the Birthday Listkeeper, the Sponsor Listkeeper, and the Weekly Meeting Lead Listkeeper if necessary.

    Rotating Back-up Job Description

    1 year term

    1 year sobriety
    Must be member of business list
    Review GROW mail daily
    Be available to temporarily carry out the tasks of the Birthday, Sponsor, and Weekly Meeting Lead listkeepers, as necessary.
    Have an understanding of the duties of each job
    Know how to access job descriptions and form letters necessary to carry out the tasks
    Send letter of introduction to new birthday, sponsor and weekly mtg. listkeepers when they begin new term.
    Maintain current copies of birthday, sponsor and weekly meeting lead lists
    Provide successor with all necessary information, and serve as a mentor for a period of time to ensure continuity of service.

    The following are helpful to this position:
    o Organized
    o Good E-mail program such as Eudora, Outlook, etc.
    o Reliable Server
    o Good communication skills
    o Be able to cut, copy, paste, and save to a folder

  • Secretary Backup [decision by consensus]
    Agreed that the Business Chair backs-up Secretary.
  • Steering committee Welcomes New Trusted Servants [decision by consensus]
    Agreed that the Steering Committee will send out a welcome letter to each new trusted servant. The letter will include a thank you and simple guidelines, including where to find her job description, who to ask for help, and what to do if she can’t complete her duties. The one letter will include the names and contact information for all of the trusted servants.

October, 2007

Job Descriptions [decision by consensus]

Agreed to make the following changes to job descriptions for the purpose of uniformity and clarity:

BUSINESS MEETING CHAIR
Added to “Work with Secretary and Listkeeper to deal with disruptions”…
*in keeping with Our Common Welfare Guidelines, as approved group conscience.* (with link to common welfare guidelines)

GREETER
Add links to Greeter letters 1 and 2

LISTKEEPER
Add links to E-Mail Etiquette and Monthly Listkeeper Message
Add to “Work with Chair and Secretary to deal with disruptions”…
*in keeping with Our Common Welfare Guidelines, as approved group
conscience.* (with link to common welfare guidelines)

SECRETARY
Add links to Etiquette and FAQ
Delete Welcome Letter, add Greeter letters 1 and 2 with links
Add: Send Steering Committee Welcome Letter [link] to all new trusted servants.
Add: “Work with Chair and Listkeeper to deal with disruptions”…
*in keeping with Our Common Welfare Guidelines, as approved group
conscience.* (with link to common welfare guidelines)

SPONSOR LISTKEEPER
Delete “Periodically confirm sponsor volunteers are still GROW members”
Replace with: “At the term’s beginning and midterm, confirm sponsor volunteers are still GROW members. “
Add to “Once each month mail sponsor list to the group and seek
additional volunteers for online sponsoring”…
***”using Sponsor Letter Template approved by group conscience”

TREASURER
Delete: “# Send weekly announcements to the group, passing the basket (announcement includes a postal mailing address for contributions)
Replace with: Send weekly passing-the-basket announcement to the group, using the 7th Tradition Announcement Template approved by group conscience. Be sure to include your postal mailing address for mail-in contributions (with link)

12 STEP VOLUNTEER LISTKEEPER

Delete: “Occasionally verify that members of the 12 Step Committee are
current GROW members
Replace with: “Verify once a month that members of the 12 Step Committee are current
GROW members.”

Delete: “Send out periodic [MONTHLY] announcements”
Replace with: “Send out monthly announcements to the group regarding Step
opportunities, using 12-Step Opportunity Letter approved by group
conscience.”

WEEKLY LEADER LISTKEEPER

Delete: “Schedule should be completed up to three months in advance”
Replace with: “Schedule should be completed for no more than three
months in advance.

Delete “Make periodic announcements to the group asking for volunteers
Replace with “At the end of each month, call for topic volunteers to fill the 3rd unfilled month, using Weekly Leader Template approved by group conscience.” (with link.)

Webkeeper & Backup [decision by consensus]

Agreed to the following job descriptions for the webkeeper and webkeeper backup:

WEBKEEPER

Non-rotating term
2 years sobriety
2 years GROW membership

Must be member of Business List

Be a non-voting member of the Steering Committee

Maintain public website (g-r-o-w.com) for GROW to provide information about Alcoholics Anonymous and for the purpose of attracting new members, Information should include:
–Info about Alcoholics Anonymous
–Info about GROW
–Frequently Asked Questions
–Our Guiding Philosophy
–Guide for Email Etiquette
–Traditions in Cyberspace
–How to become a member

Maintain a password protected private section on g-r-o-w.com to provide GROW members with information about GROW, including:
–List of trusted servants and job descriptions
–Info about how we conduct business
–Group conscience decisions
–Common Welfare Guidelines
–Archives in keeping with group conscience guidelines
–Important Addresses

Work closely with GROW Archivist and Steering Committee to ensure that pertinent group history is preserved and that archives are accessible to GROW members in keeping with the GROW Archives Guidelines.

Inform Steering Committee when updates are made to the website.

Consult with Steering Committee before making substantial design or content changes to GROW website.

Post quarterly business meetings and keep updated throughout the business meeting.

Ensure that any material post on g-r-o-w.com appropriately protects the anonymity of anyone mentioned.

As owner of the EsoSoft account, pay annual service fee and provide copy of invoice/receipt to GROW Treasurer for reimbursement.

As owner of the EsoSoft account, change the forwarding information of tradition7@g-r-o-w.com with each new Treasurer.

Provide the Backup Webkeeper’s email address to EsoSoft and designate
her as co-owner.

Provide Backup Webkeeper with all necessary information and passwords
to access the Esosoft account and web server.

Receive copies of email messages sent to tradition7@g-r-o-w.com; have access to the GROW PayPal account at https://www.paypal.com/, and provide technical support to Treasurer as needed. Must be able to reply to business and steering committee email within 48 hours. If unable to do so, should inform the steering committee in advance, or in the case of a computer related problem, telephone another member of the Steering Committee.

Upon retirement, transfer EsoSoft account to successor, provide successor with all necessary information, including job guidelines, and serve as a mentor for a period of time to ensure continuity of service.

The following are helpful to this position:

–Organized
–Good E-mail program
–Reliable Server
–Good communication skills
–Be able to cut, copy, paste, and save to a folder
–Basic knowledge of web design and development and
ability to problem solve server issues with service provider

BACKUP WEBKEEPER

Non-rotating term

2 years sobriety

2 years GROW membership

Must be member of Business List

Carry out duties as outlined in the Webkeeper Job Guidelines and
maintain g-r-o-w.com in the absence of the Webkeeper.

Be designated as co-owner of the EsoSoft account.

Receive, from the Webkeeper, all necessary information and passwords
to access the EsoSoft account and g-r-o-w.com web server.

As co-owner, receive copies of all email messages, invoices and
account statements from EsoSoft.

Receive copies of email messages sent to tradition7@g-r-o-w.com; have
access to the GROW PayPal account at https://www.paypal.com/, and
provide technical support to Treasurer as needed.

In the event of an emergency in which the Webkeeper is no longer
available, contact EsoSoft to make necessary changes in account.

In the permanent absence of the Webkeeper, assume the duties
permanently, or at least until the next business meeting when a new
Webkeeper can be selected.

In absence of the Webkeeper, pay annual EsoSoft service fee and
provide copy of invoice/receipt to GROW Treasurer for reimbursement.

Transfer EsoSoft account to permanent Webkeeper or designate new
Backup Webkeeper as co-owner, providing all necessary passwords and
information to access EsoSoft account and web server.

Serve as a mentor to replacement for a period of time to ensure
continuity of service.

Non-responding TS Language [decision by consensus]

Must be able to reply to business and steering committee email within 48
hours. If unable to do so, should inform the steering committee in
advance, or in the case of a computer related problem, make every effort
to telephone another group member who can let the Steering Committee know.

* Lack of response to business, steering committee, or direct personal
email by another trusted servant for a period of seven consecutive days
will be reason for a temporary replacement chosen by the steering committee.

* Lack of response to business, steering committee, or direct personal
email by another trusted servant for a period of fourteen consecutive
days will be reason for temporary replacement by steering committee
until a permanent replacement can be chosen by the next business meeting.

Birthday Listkeeper Job Description [decision by consensus]

We have agreed to change the Birthday Listkeeper’s Job Description as follows:

  • Add link to Sample Birthday Letter
  • Delete: “Send out notice to group toward end of month, asking who is
    celebrating 3-, 6-, 9-, 12- and 18-month birthdays in the following month (requesting replies to be sent privately.)”
  • Replace with: “Send out notice to group toward end of month, asking who is celebrating 30 days, 3-, 6-, 9-, 18-month, or any multiple of annual birthdays, in the following month (requesting replies to be sent
    privately.)”
  • Delete “Develop list of celebrants for each month and — at the end of
    each week — send to the group a list of those members who will celebrate 3-, 6-, 9-, 12- and 18-month birthdays during the coming week; or, if the Birthday Listkeeper so chooses, send birthday announcements to the group early in the a.m.on the day of each birthday.”
  • Replace with: Develop list of celebrants for each month and — at the end of each week — send to the group a list of those members who will celebrate 30 days, 3-, 6-, 9-, 18-month, or any multiple of annual birthdays during the coming week; or, if the Birthday Listkeeper so chooses, send birthday announcements to the group early in the a.m.on the day of each birthday.”

2006 – Group Conscience Decisions

2006 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2006.


January, 2006

By consensus:

  • Agreed that we want a summary of founders’ history and, with permission from Grapevine Magazine, a copy of the story “Oreos and a T-shirt” posted on our g-r-o-w.com Archives section.
  • Agreed that the current Treasurer term will be shortened to July so that the Secretary and Treasurer will rotate at the same time.
  • Agreed that GROW will maintain bank records for a period of seven (7) years.and that records older than seven (7) years will be destroyed.

By majority vote:

Adopted the following Archive Guidelines, which encompass and/or replace the Archive Proposal adopted in April 2000:

  1. The Archives are established to maintain a history of Grateful Recovering Online Women (GROW) in order to provide for an accurate rendering of the experience of GROW from its inception for the benefit of future GROW members and A.A. as a whole. We also recognize that archives serve a technical purpose in an online environment.
  2. GROW shares are automatically archived on the binhost server, and available to subscribed GROW members with a unique password which is disabled when the member is unsubscribed from GROW.
  3. GROW-BUS shares are automatically archived on the binhost server, and available only to GROW-BUS list members during business meetings.
  4. GROW and GROW-BUS archives are never publicly available. They are understood to be the property of the email list and will be deleted from the binhost server if or when the GROW email lists discontinue services with the binhost provider.
  5. Archives maintained by the Archivist and posted in the password protected members’ only section of g-r-o-w.com will include:

    a) A history written by the founders of GROW.

    b) A listing of trusted servant job guidelines, and current trusted servants and terms.

    c) Quarterly reports for the most recent 2 years from Treasurer, Listkeeper, Secretary, OIAA, GSR and Steering Committee Secretary.

    d) All Group Conscience decisions.

    e) Current letter and format templates used by or for Greeter-Welcomer, Listkeeper, email list provider, meeting format, 12 Step Chair, Topic Leader Chair, Sponsor Listkeeper, FYI, E-Mail Etiquette, etc.

    f) Business meeting agendas and minutes for the most recent 2 years.

  6. The GROW Archivist will maintain in her possession electronic back-up of those items listed in Section 5a through 5f.
  7. The GROW Archivist is authorized to destroy pre-binhost personal shares in her possession. She is further authorized to save, at her discretion, specific pre-binhost GROW email that could alter and/or further define GROW history with the understanding that these shares would never be made public.
  8. The GROW Archivist shall ensure that any non-binhost archived documents protect the individual anonymity, and shall work with the web keeper to ensure that these documents are appropriately displayed on g-r-o-w.com.

April, 2006

Adopted the following revision of the Archivist Job Description [decision by consensus]:

ARCHIVIST JOB DESCRIPTION

-Non-rotating term

-5 years sobriety

-1 year GROW membership

-Must be member of Business List

-Be a non-voting member of the Steering Committee

-Read all email from GROW meeting list, all email from GROW Business List,and all Steering Committee correspondence daily.

-Serve as focal person for GROW Archives, working with the Co-archivist, Steering Committee and Webkeeper to ensure that pertinent group history is preserved and that archives are accessable to GROW members in keeping with the GROW Archives Guidelines.

-Ensure that any publicly-presented material appropriately protects the anonymity of anyone mentioned.

-Maintain an electronic copy of pre-binhost archives as determined by GROW Archives Guidelines.

-Be able to access and research GROW and GROW-BUS archives on binhost as appropriate.

-Upon retirement, provide successor with all necessary information, including job guidelines, letter templates, and active lists; and serve as a mentor for a period of time to ensure continuity of service.

-The following are helpful to this position:

Organized

Good E-mail program such as Eudora, Outlook, Netscape, etc.

Reliable Server

Good communication skills

Be able to cut, copy, paste, and save to a folder

Good service sponsor

Adopted the following revision of the Co-Archivist Job Description [decision by consensus]:

C0-ARCHIVIST JOB DESCRIPTION

-1 year term

-3 years sobriety

-3 months GROW membership

-Must be member of Business List

-Be a member of the Steering Committee

-Provide support and back-up to the Archivist.

-Read all email from GROW meeting list, all email from GROW Business List,
and all Steering Committee correspondence daily.

-Maintain in her possession a an electronic back-up of pre-binhost archives as determined by GROW Archives Guidelines.

-Be able to access and research GROW and GROW-BUS archives on binhost as
appropriate.

-At the end of the term, provide successor with job guidelines and pre-binhost archives; and serve as a mentor for a period of time to ensure continuity of service.

-The following are helpful to this position:

Organized

Good E-mail program such as Eudora, Outlook, Netscape, etc.

Reliable Server

Good communication skills

Be able to cut, copy, paste, and save to a folder

Good service sponsor

Weekly meeting leaders should have a minimum of three months GROW membership and a minimum of three months sobriety [decision by consensus].


July, 2006

By consensus:

  • E-mail addresses of our trusted servants will be included in the monthly message sent by the Secretary to GROW.
  • All trusted servants are required to attend business meetings and will be automatically subscribed to the business list by the Listkeeper.
  • We will make our 7th Tradition contribution checks in the name of our treasurer.

October, 2006

By consensus:

  • We will include the word “daily” in the Greeter (and Back-Up Greeter) job description, with regard to reading GROW mail.
  • We will include a sentence in the Greeter (and Back-Up Greeter) job description to the effect that the Greeter send an e-mail to the 12-Step Volunteer Listkeeper about women who need extra support.
  • Reaffirmed that weekly meeting leads are sent on Sunday, with no time specified. The Weekly Lead Listkeeper may, at her discretion, maintain a list of available leaders she can call on to start the meeting if no lead is posted by Monday morning.

By majority vote:

  • Weekly meeting leaders should have a minimum of 30 days GROW membership and a minimum of 90 days of sobriety. (This changes group conscience by consensus of April 06)

2005 – Group Conscience Decisions

2005 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2005.


January 2005

Agreed by Consensus:

  1. The web hosting and domain registration accounts shall list Webmaster as owner. Webmaster will provide Web Committee with the necessary contact information so they can access the account should Webmaster be unable to. This would allow the Web Committee or a designee to change the account information, make payments, etc.
  2. Web Committee members who have the experience and willingness to serve as back up will be provided with the necessary information by Web Master to access the webserver to make changes or updates, if necessary.
  3. Committee members interested in learning about web building can do so little by little and help the Web Master monitor the website for mistakes, broken links and problems.

April 2005

Agreed by Consensus:

  1. Combined the Greeter/Welcomer job description to reflect the combining of these positions, a decision we made in Oct. 04, and which took effect when the last welcomers finished their terms. The revised job description reads as follows:

    Greeter/Welcomer Job Description

    -1 Year Term 1 Year Sobriety

    – Member of Business List

    – Receive inquiries requesting information about GROW from Listkeeper.

    – Send initial response to potential new member.

    – Keep track of inquiries.

    – After receiving appropriate response (sometimes need to clarify Third Tradition adherence or being female) subscribe them to the list.

    – After receiving confirmation from listservice that the subscription has been accepted, send a welcome letter to the new member (letter provided), and introduce new member to the group. ( Place in subject line: New Member [email address]

    – Respond to questions from new members regarding the group.

    – If new member does not have access to the web, forward group information, as requested.

    – Work closely with Listkeeper.

    – Send resubscription requests to the Listkeeper.

    – Provide successor with all necessary information, including job guidelines; and serve as a mentor for a period of time to ensure continuity of service.

    – The following are helpful to this position:

    -Good organizational skills

    -Frequent checks for e-mail

    -Good e-mail program with filters and know how to set them up

    -Be able to cut, copy, paste, and save to a folder

  2. An Archives Committee, comprised of Susan G., Lori, Gigi, and Timi T., is tasked with revising GROW’s archives procedures to reflect, as best as possible, the discussions we have had during this business meeting. The committee will seek input from our Listkeepers regarding their proposal before it is presented at the October business meeting.
  3. Revised Greeter’s letter to read as follows:

    Welcome to GROW! Now that you’re subscribed, this is one of two emails you will receive to help you start participating in our meeting right away. You might want to print these out for future reference.

    A new meeting topic is sent to everyone on the list each Sunday and we share throughout the week. On-topic and Off-topic shares are welcome. We ask that off-topic posts be appropriate for an AA meeting. Please
    note in your subject line if your share is off topic (we usually type Off: … )

    To share with the group, just address your email to grow@binhost.com and your post will be forwarded to all members.

    Please be sure your email is set to send and receive plain text, and do not type in all CAPS.

    The secretary posts information about the trusted servants and guidelines for our email etiquette once a month. The Listkeeper (the person who makes sure the technical side our email list works smoothly) also posts information monthly.

    You’ll find lots more information on our GROW web site. The URL for GROW is:

    http://www.g-r-o-w.com

    Some of the information is for members only, so you’ll need the following:

    user name: sobertoday

    password: how2484

    If you have questions not answered by our website information, please write me and I’ll be sure to answer or send your question to someone who can.

    I hope Grateful Recovering Online Women is helpful to you in your
    journey and growth in sobriety. Again, Welcome!


July 2005

By consensus:

  • Reaffirmed that Co-archivist fills in for Archivist during temporary absence of the Archivist.
  • Agreed to leave the Archivist and Co-archivist job descriptions as they are. Adding the word “continuous” is considered unnecessary and the words “membership of AA” redundant.

October 2005

MINUTES – By consensus

  • The Secretary and Chair will carry out their duties as written and the Secretary will post Minutes to both GROW and GROW-BUS, reaffirming previous group conscience.
  • GROW BUS Minutes should include enough detail to accurately record what transpires during each 4-day segment and should be identified in the subject line as “Minutes” rather than “Update” or “Summary.
  • The following clarification about what Minutes should contain is to be added to the Secretary’s job description:
    • What TS reports were presented to the meeting
    • What discussions were on the table
    • The outcome of the discussion
    • How that decision would be entered into the record as a GC Decision (wording)
    • What discussions are ongoing and a brief background as to why
    • If there was a change to a previous group conscience decision; what it is changing from and to
    • Any other business before us and the outcome
    • TS positions filled and still open
    • GROW website url and password

BIRTHDAYS – By consensus

It has been recorded as group conscience decision that GROW will celebrate quarterly sobriety dates in addition to the annual birthdays we now recognize, and the Birthday Listkeepers job description has been revised to reflect this change.

WEEKLY TOPIC – By consensus

Our Weekly Meeting Lead Listkeeper will resume maintaining a list of topic shares and pass the list on to her replacement; and for reference purposes, a list of topic shares will be displayed in the Archive section of g-r-o-w.com for a period of one year.

ARCHIVES – By consensus

GROW will discontinue the archiving of shares to GROW. We authorized our Archivist to save, at her discretion, specific GROW emails that could alter and/or further define GROW history with the understanding that these shares would never go public. (This applies to past, present and future archiving procedures).

We will maintain 10 digests at all times, leaving it to our Listkeepers and Archivists (guided by these and past unrevised group conscience decisions) to determine how and when to delete past archives and turn off the current archive option.

These decisions have been incorporated into the Archive Guidelines adopted in April 2000. GROW’s Archive Guidelines now read as follows:

GROW ARCHIVE GUIDELINES – (Adopted 4/00; revised 10/05)

The Archives are established to maintain a history of Grateful Recovering Online Women (GROW) in order to provide for an accurate rendering of the experience of GROW from its inception for the benefit of future GROW members and A.A. as a whole.

As of October, 2005, we do not archive shares to the GROW list and our Archivist is authorized to save, at her discretion, specific GROW emails that could alter and/or further define GROW history with the understanding that these shares would never go public.

We will maintain 10 GROW digests at all times, leaving it to our Listkeepers and Archivists to determine how and when to delete past archives and turn off the current archive option.

These decisions do not change the Archives Guidelines adopted in April, 2000.

Archives may include: Pertinent correspondence on founding of the group Listing of TS’s Terms, who/when, service responsibilities (when, why and if changed) Quarterly reports from each TS Group Conscience decisions Form letters (Greeter, Welcomer, Listkeeper, majordomo, meeting format, 12 Step Chair, Topic Leader Chair, Sponsor Listkeeper, FYI, E-Mail Etiquette, etc.) Changes within the group structure (ex, listserver change) Steering Committee Actions (summary) * Business meeting minutes and agenda’s Copies of the digest for a period of 2 years to be reviewed periodically to insure pertinent group history be preserved.

A representative sampling of the archives will be publicly displayed as suggested by the GSO Guidelines. These publicly presented archives will contain historical documents that may be of the greatest interest to the largest number its members. All other archives may be made available in a timely manner to current members upon request.

The current Archivist will serve as a nonrotating historian so that there will be a focal person for the collection.

The Archivist will receive copies of Steering Committee mail and be non-voice receiver of correspondence.

The Steering Committee will select a recording secretary among its members to provide a summary of Steering Committee discussions and actions.

The Archivist shall ensure that any publicly presented material appropriately protect the anonymity of anyone mentioned. i.e., the standard of first name-last initial shall apply.

A rotating Co-Archivist will assist the non-rotating Archivist. The Co-Archivist is a one year term (suggested length of sobriety – 3 years; suggested length of GROW membership – 3 months)


2004 – Group Conscience Decisions

2004 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2004. The previous year’s listings are for 2002; there were no group conscience decisions made in 2003.


January, 2004

Agreed to:

  1. continue to send our representative to OSC;
  2. oppose the the proposed OSC Charter;
  3. withhold any other decisions (and discussions) regarding OSC until the group arrives at a Charter we can support; and that we
  4. write a brief statement to this effect for our rep to share with OSC.

Changed Treasurer term length from one (1) year to two (2) years.


April, 2004

Agreed to add the following statement to the GSR/OCR job description:

  • ” Anticipate heavy increase in correspondence, especially during the months when OSC is in session.”

Agreed by vote to change the percentage of our excess funds donated to OIAA and GSO as follows:

  • GROW will contribute 20% to OIAA and 80% to GSO. Our OIAA Rep will privately let the OIAA Treasurer know that we are reducing our contribution in keeping with our letter of April, 2003.

Agreed by consensus to the following:

  • We will send the amount originally scheduled for April, as these funds were collected under the group conscience of a 50/50 split between OIAA and GSO.

July/August, 2004

The July business meeting was extended into August because the July meeting was interrupted by server problems. GROW changed listservers from Esosoft to Binhost during this time frame.

  • Agreed by unanimous vote to revise the treasurer job guidelines to include a requirement of at least one year as a member of GROW. (8/0404)
  • Agreed by consensus to withdraw from OSC. (8/0404)
  • Agreed by consensus that for the September 2004 inventory, we will use the same 12 inventory questions we have used in our previous two group inventories.
  • Agreed by consensus to increase our prudent reserve to $100 in anticipation of possible increased expenses with Treasurer rotation and new bank account in October.

October, 2004

  • Archives: The change to Binhost, which now provides us with password-protected searchable archives by date, topic, author and topic created several questions to answer. By consensus we decided: 1) We will continue providing the archive section on the g-r-o-w website. 2) The g-r-o-w website archive section will include a link to the Binhost archives; 3) The GROW archivist will continue to backing up the digests and saving them to a disk for safekeeping.
  • By consensus we reaffirmed that the archivist should be a non-rotating trusted servant.
  • By consensus we reaffirmed that our archive procedures are in keeping with traditions.
  • By consensus we decided that the Webkeeper should be a non-rotating trusted servant position and that there should be a back-up.
  • By consensus we agreed to combine the Greeter and Welcomer positions when the current Welcomers’ terms end.
  • By consensus we agreed that, because of restrictions by her local banks, our current treasurer, Annette, will ask for checks to be made out to her with GROW as a memo. (There is no consensus at this time to extend this decision to future treasurers).
  • By consensus we agreed that the Webkeeper and Archivist should be reimbursed for the cost of the website and the cost of disks needed to back up digests.
  • By consensus we agreed that the founder’s correspondence should be maintained by the founders and not available for general perusal. (There is no consensus at this time as to whether said correspondence should be available to someone other than the founders for research purposes).
  • By consensus we agreed that the GSR will serve as the OIAA alternate. (Clarification: We will have one OIAA representative who has no GSR duties and one GSR who also serves as the OIAA Alternate.

2002 – Group Conscience Decisions

2002 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2002. The next year’s listings are for 2004; there were no group conscience decisions made in 2003.


July, 2002

By consensus agreed to the following:

  1. That GROW continue to send an Online Service Representative to the Online Service Conferences, but that GROW will withhold any formal endorsement of the OSC until (at least) after a report on the next conference scheduled for January 2003.
  2. That the Online Service Representative advise the GROW steering committee and/or business list of Advisory ballots and any other significant decisions presented as representing group conscience for all online AA groups.

At our October 2002 business meeting, we may want to discuss provisions for the service position of Online Service Representative. In the meantime Tina and Karen will keep the steering committee informed, and our April 2003, business agenda will include a review of the report on the January 2003, conference.


2001 – Group Conscience Decisions

2001 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2001.


April 2001

  • By consensus agreed to add the responsibility for re-posting the topic mid-week to the Weekly Leader Listkeeper job description.
  • By consensus, the secretary will post the following reminder to the group at least once a month (this is in addition to the entire guide to email etiquette currently being posted): “Hi, Just a reminder that we here in GROW enjoy both on- and off-topic posts. While we send personal messages such as welcomes, hugs, and “enjoyed-your-share” comments privately, when one of our members needs help, we can all benefit from the show of open support and the sharing of experience, strength and hope shared publicly.
  • By consensus, agreed to conduct a group inventory in September, 2001.

October 2001

  • By consensus agreed:
    1. Hold off on putting a button on our website until we have a chance to see how it works for other groups; and
    2. Add a statement under our current OIAA link informing visitors that 24-hour help is available by visiting the OIAA website, or by calling Alcoholics Anonymous as listed in local telephone directories.
  • By consensus agreed that GROW welcomer(s) will send our online sponsor list to new members.

2000 – Group Conscience Decisions

2000 Group Conscience Decisions

This is a summary of the group conscience decisions made in 2000.


January 2000

  • Due to an emergency change in our list service provider from Esosoft to World during the preceeding quarter, our list cost has increased. As there is no annual discount with the new service, we will pay on a monthly basis. The refund due us for advance payment on our previous account will be applied to the GROW website. The GROW website will remain at Esosoft, at least until these funds are spent.
  • The Secretary and the Business Meeting Chair service responsibility descriptions are revised to include:
    • must be able to commit to reading email on a daily basis;
    • must participate in all steering committee meetings;
    • must be able to reply to business and steering committee email within 48 hours. If unable to do so, should inform the steering committee in advance, or in the case of a computer related problem, telephone another member of the Steering Committee.
    • Lack of response to business, steering committee, or direct personal email for a period of seven consecutive days will be reason for a temporary replacement chosen by the steering committee.
    • Lack of response to business, steering committee, or direct personal email for a period of fourteen consecutive days will be reason for temporary replacement by steering committee until a permanent replacement can be chosen by the next business meeting.
  • GROW will host a special women’s chat session during the OIAA Suite hosting at 2000 International Convention. GROW “business cards” will be made available, the content of which will be decided by our OIAA representatives.
  • The OIAA representative will make at least quarterly reports to the group, relying on the steering committee as a sounding board to help sort out which issues affect A.A. as a whole and thus require a group conscience.
  • Adopted the following Archives Proposal:

    * The Archives are established to maintain a history of Grateful Recovering Online Women (GROW) in order to provide for an accurate rendering of the experience of GROW from its inception for the benefit of future GROW members and A.A. as a whole.

    * Archives may include: Pertinent correspondence on founding of the group Listing of TS’s Terms, who/when, service responsibilities (when, why and if changed) Quarterly reports from each TS Group Conscience decisions Form letters (Greeter, Welcomer, Listkeeper, majordomo, meeting format, 12 Step Chair, Topic Leader Chair, Sponsor Listkeeper, FYI, E-Mail Etiquette, etc.) Changes within the group structure (ex, listserver change) Steering Committee Actions (summary)

    * Business meeting minutes and agenda’s Copies of the digest for a period of 2 years to be reviewed periodically to insure pertinent group history be preserved.

    * A representative sampling of the archives will be publicly displayed as suggested by the GSO Guidelines. These publicly presented archives will contain historical documents that may be of the greatest interest to the largest number its members. All other archives may be made available in a timely manner to current members upon request.

    * The current Archivist will serve as a nonrotating historian so that there will be a focal person for the collection.

    • The Archivist will receive copies of Steering Committee mail and be non-voice receiver of correspondence.
    • The Steering Committee will select a recording secretary among its members to provide a summary of Steering Committee discussions and actions.
    • The Archivist shall ensure that any publicly presented material appropriately protect the anonymity of anyone mentioned. i.e., the standard of first name-last initial shall apply.

    * A rotating Co-Archivist will assist the non-rotating Archivist. The Co-Archivist is a one year term (suggested length of sobriety – 3 years; suggested length of GROW membership – 3 months)


April 2000

GROW will support a mail list being formed for the duration of the OIAA International Convention where convention visitors could share on the chosen topic, demonstrating how e-mail meetings work. GROW will ask for volunteers from the group to participate. We will not open the GROW mail list up to convention visitors.


July 2000

  • By consensus, adopted the Archives Committee report and recommendations for the archives Storage and Display.
  • By consensus, approved the Archivist position as a trusted servant.

    We have found nothing in A.A. literature stating that a non-rotating position cannot be considered a trusted servant. We believe that the person assuming the responsibility of archivist is being trusted to perform a considerable service for the group, and that in keeping with group autonomy, we can choose to define this non-rotating position as a trusted servant.

  • By consensus, approved procedure for replacing non-rotating Archivist if necessary.

    In the event that the permanent archivist must be replaced, the co-archivist will be offered the position of permanent Archivist. If the co-archivist declines, she will serve as temporary archivist until a permanent archivist is selected following our guidelines and normal procedures for selecting trusted servants.

  • By consensus, agreed to post the call for trusted servants at least 3 days before the start of a business meeting to maintain a 7-day window and stay in sync with the business meeting schedule.
  • By consensus, agreed that the relapse of a trusted servant is a matter to be handled privately by the Secretary, with support and advice from the Steering Committee as necessary. A trusted servant who relapses would be asked to resign and encouraged to return, when sober, to any open trusted servant position for which she is qualified.
  • By consensus, adopted a Co-Archivist job description

October 2000

By consensus, approved the following clarification to be added to the co-archivist job description: “Each new co-archivist is provided with an up-to-date archive file by the previous co-archivist, which she maintains and adds to during her term, then passes on to the next co-archivist.”


1999 – Group Conscience Decisions

1999 Group Conscience Decisions

This is a summary of the group conscience decisions made in 1999.


January 1999

  • All service commitments currently held shall be extended for a period of one month so all positions will expire during the month of a regularly scheduled business meeting. (One time only extension.)
  • Backup Trusted Servants will step in to a vacated position and fulfill the balance of the remaining term of those Trusted Servants resigning before their commitment is up.
  • The end of service commitment will be staggered for these positions to maintain continuity of subscribing service to our new members. (One time only.)
  • The topic will be reposted during the week with encouragement to hear from members who haven’t yet shared on topic.
  • Decisions about whether to immediately subscribe someone (possibly still drinking and asking for help and/or information) or send such requests on to the Greeters will be at the discretion of our Listkeeper.
  • The doors of the business meeting will remain open to all members for the duration of the meeting, and the steering committee will determine how to bring late comers up to speed with the least amount of disruption to the business at hand.
  • GROW does not allow group postings of any copyrighted material for which permission to distribute has not been obtained from the copyright owner.

April 1999

The business list will be closed at the end of each quarterly business meeting. All members will be unsubbed from the business list, and will need to re-subscribe to the business list at the start of each new business meeting.


October 1999

  • GROW will, in addition to our regular weekly topics, have a Step discussion and a Tradition discussion each month; Step and Tradition to correspond with the month. (To begin immediately). The following format will be sent every Sunday separately from the weekly topic:

    Subject Line: Step and Tradition Topic

    According to group conscience, GROW holds monthly Step and Tradition discussions to correspond with the month. This being [month], you are invited to share on Step ____ and Tradition _____ in addition to the weekly topics.

    Step _____ (Include as it appears in the contents of the 12 x 12)

    Tradition _____ (Include both short and long form).

  • The group secretary position shall be assigned the role of list “owner.”
  • Beginning with the March invoice, we will change payment on account to Esosoft from semi-annual to annual. We will increase our prudent reserve to accommodate this change.
  • The dates of service for our Members at Large will run from November through October (appointed during October business meeting, rotate out at the end of the next October business meeting).

1998 – Group Conscience Decisions

July 1998
  • 7/6/98 – To archive group history
  • 7/7/98 – To register group with GSO
  • 7/8/98 – Seventh tradition distribution
  • 7/13/98 – To develop a website for the group
  • 7/17/98 – To conduct business on a separate mail list
  • 7/18/98 – To hold business meetings quarterly (in the months of January, April, July, October) using a 4-day format. No digest on business list.
  • 7/19/98 – To use Esosoft as Listserver
  • 7/23/98 – Adoption of Traditions in Cyberspace
  • 7/27/98 – Trusted Servants positions will be filled by either volunteer or nominee. If more than one meets group guidelines, the position will be filled by election.
  • 7/28/98 – Steering Committee: purpose and who serves.
  • 7/29/98 – To hold periodic group inventory (how often still to be determined)
August 1998
  • 8/3/98 – Adopted weekly meeting format
  • 8/4/98 – Several general guidelines
    • Group Conscience Guidelines
    • Group Guidelines for Mail List Etiquette
    • Common Welfare Guidelines (disruptions procedure)
  • 8/11/98 – Online Sponsor Statement
  • 8/14/98 – Greeter letter; Birthday Listkeeper Service Responsibilities; Trusted Servants, terms of Service and Sobriety Requirements
  • 8/17/98 – Archivist to develop service responsibilities after a trial period in this position
  • 8/19/98 – Treasurer Service Responsibilities
  • 8/20/98 – To use Esosoft WWW services for website. Only AA recovery links to be included
  • 8/21/98 – Name of Group “Grateful Recovering Online Women (GROW)
  • 8/22/98 – To pay Esosoft for 6 months service each pay period. To pay by check (cash) not credit card.
  • 8/23/98 – To send new meeting announcement to appropriate sources; several service position responsibilities:
    • Welcomer Service Responsibilities
    • Chair Service Responsibilities
    • Greeter Service Responsibilities
    • GSR Service Responsibilities
    • Leader Listkeeper Service Responsibilities
    • OIAA Rep Service Responsibilities
    • Secretary Service Responsibilities
    • 12 Step Listkeeper Service Responsibilities
    • Sponsor Listkeeper Service Responsibilities
  • 8/24/98 – Listkeeper Service Responsibilities; several “form” letters:
    • Pass-the-Basket Announcement
    • majordomo Letter – Main List
    • majordomo letter – Business List
    • Welcomer Letter
  • 8/25/98 – Several items:
    • 12 Step Volunteer Letter
    • FYI Letter Format, to include list of current trusted servants, group addresses and web page information.
    • Secretary to serve as second signer on checking account in case of emergency
  • 8/31/98 – All Group Conscience Decisions have a six month “no revisit.”
September 1998
  • 9/2/98 – To have password-protected members-only web pages for member information not of general interest to the public.
  • 9/3/98 – Only the approval address will be shown on the public pages of the website; reply to be set to sender of original mail
  • 9/4/98 – First group inventory to be held in September, 1999 and at least every two years thereafter.
  • 9/5/98 – First business meeting to be held in January, 1999.